SPECIAL NOTICE
C -- Campus Streets & Walkways Lighting Improvements 590-25-250
- Notice Date
- 12/20/2024 11:23:30 AM
- Notice Type
- Special Notice
- NAICS
- 541330
— Engineering Services
- Contracting Office
- 246-NETWORK CONTRACTING OFFICE 6 (36C246) HAMPTON VA 23667 USA
- ZIP Code
- 23667
- Solicitation Number
- 36C24625R0015
- Response Due
- 1/30/2025 7:00:00 AM
- Archive Date
- 05/09/2025
- Point of Contact
- Shannon Brown, Contract Specialist, Phone: 910.916.3331
- E-Mail Address
-
Shannonmarie.brown@va.gov
(Shannonmarie.brown@va.gov)
- Awardee
- null
- Description
- 2 This is a Pre-Solicitation Notice, THIS NOT A REQUEST FOR PROPOSALS. This is a REQUEST FOR SF-330 Architect/Engineer Qualification Packages ONLY. All INFORMATION NEEDED TO SUBMIT SF330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGES OR TECHNICAL INFORMATION WILL BE ISSUED IN THIS PHASE. The Department of Veteran Affairs Network 6 Contracting Office is seeking qualified Architect-Engineering (AE) firms to submit Standard Form 330 (SF 330) Architect/Engineering Statement of Qualifications for Project # 590-25-250 | Campus Streets and Walkways Lighting Improvements | Hampton VA Medical Center located in Hampton, Virginia. Firms submitting qualification packages must be fully licensed to perform designs as a registered professional AE firm in the United States to be considered for this opportunity. Network Contracting Office (NCO) 6 VA Facility locations include: Hampton VA medical Center, 100 Emancipation Drive, Hampton, VA., 23667. This Acquisition is 100% Set-Aside for Service-Disabled Veteran-Owned Small Business (SDVOSB). Prospective Contractors are cautioned that proposal submitted in response to this solicitation must meet the criteria identified by 38CFR, Part 74. The SDVOSB concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in accordance with VAAR Clause 852-219-73 (JAN 2023) (DEVIATION), VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses. For a Service-Disabled Veteran Owned Small Business (SDVOSB) to be considered as a prospective contractor, the firm, including Joint Ventures, must be certified in VetCert (Veteran Small Business Certification (sba.gov)) and registered in the System for Award Management (SAM) database (www.sam.gov) at time of submission of their qualification and reporting to VETS -4212 Federal Contractor Reporting in accordance with FAR 52.222-37, Employment Reports on Veterans at https://www.dol.gov/agencies/vets/programs/vets4212. Failure of a prospective SDVOSB to be certified by the Veteran Small Business Certification (sba.gov) at the time the SF 330 is submitted shall result in elimination from consideration. All Joint Ventures must be CVE certified at time of submission and submit agreements that comply with 13CFR 125.15 prior to contract award. Contract Overview: A Firm Fixed Price A/E Design service contract is contemplated for Project # 590-25-250 | Campus Streets and Walkways Lighting Improvements. IAW VAAR 836.204(f)(2) The estimated magnitude of construction for this project is between $2,000,000 and $5,000,000. The estimated/target design completion period is 390 calendar days after issuance of Notice to proceed. The NAICS code for this acquisition is 541330, Engineering Services with a size standard of $25.5 million. Project Scope: The Architect/Engineer (A/E) shall provide comprehensive survey of the campus street signage, street lighting, walkway lighting, and wayfinding systems to determine current state and what improvements are needed to ensure continued operations. The VA anticipates that the survey will recommend near wholesale replacement of street signage, wayfinding systems and major improvements in lighting systems. The project request includes funding intended to address the most critical issues first and final scope will be determined by the survey. Selection Criteria: The A/E Source Selection Team shall utilize the following selection criteria listed in descending order of importance. The Architecture-Engineer (AE) must demonstrate its qualifications with respect to the published evaluation criteria for all services. The Department of Veterans Affairs (VA) shall evaluate each potential contractor in terms of the following: M - firm meets the selection criterion. NM - does not meet the selection criterion. The submitted SF-330s will be evaluated on the criteria below, listed in order of importance: (1) Professional Qualifications (2) Specialized Experience and Technical Competence (3) Capacity to Accomplish the Work (4) Past Performance (5) Construction Period Services (6) Record of Significant Claims (7) Set-Aside (8) Location Selection Criterion 1: Professional Qualifications Professional qualifications necessary for satisfactory performance of required services showing recent experience of the project team with hospital lighting/electrical projects completed through designed within the past five (5) years. Each resume shall include a minimum of two (2) lighting/electrical projects through completed construction. Team member Designer of Record positions required in this project but not limited to: Electrical Engineer, Fire Protection Engineer, Mechanical Engineer, Project Manager, and Structural Engineer. Evaluation Considerations Do the qualifications indicate that the project team has recent direct experience on Hospital lighting/electrical projects designing similar improvements to those proposed at Hampton VAMC? Is the architect/engineer providing a team where each member has more than 5 years of experience? What will be the role of interns if used during design? Firm shall provide a table of a minimum of 5 comparable lighting/electrical projects comparing their IGE with the bid/award amount during construction. Selection Criterion 2: Specialized Experience and Technical Competence The AE must have the necessary specialized experience and technical competence in the type of work required, specifically evaluating and replacing streets and walkways lighting on a hospital s campus. Provide a minimum of three (3) and no more than five (5) projects that are at least 85% complete through construction. Submitted projects must be from within the past five (5) years and should be projects that best illustrate specialized experience of the proposed team. Example projects shall note project s square footage. All projects provided in the SF-330 must be completed by the office, branch, regional office, or individual team member proposed to manage and/or perform work under this contract. To enable verification, firms should include the Unique Entity ID (SAM UEI) number along with each firm s name in the SF-330 Part 1, Section F Item 25 Firms from Section C Involved in this Project, block (1). Include a contract number or project identification number in block 21. Include an email address and phone number for the point of contact in block 23(c). Include in the project description, the contract period of performance, award contract value, current contract value, and summary of the work performed that demonstrates relevance to specialized experience as outlined above. If the contractor served as a subcontractor on a project, indicate the value of the work they provided towards the performance of the overall project. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the offeror/team should specifically address the work performed by the joint venture partner offering/teaming on this contract. Likewise, if the offeror/team member worked as a subcontractor on a project, the description should clearly describe the work performed by the offeror/team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration. Additionally, firms are required to submit information that will clearly demonstrate specific experiences and qualifications of proposed personnel and their record of working together as a team. Specifically list similar scoped projects no more than five (5) years old that clearly show participation. (See SF330 Part I Section G, but not excluding other information provided on the SF330 and supporting documentation.) NOTE: If the Offeror is a joint venture, information should be submitted as a joint venture. However, if there is no information for the joint venture, information should be submitted for each joint venture partner, not to exceed a total of five (5) projects for this criterion. Projects shall be submitted on the SF330. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not list an IDIQ contract as an example of a completed project. Instead, list relevant completed task orders or stand-alone contract awards that fit within the definition above. Examples of project work submitted that do not conform to this requirement will not be evaluated. Evaluation Considerations Does the architect/engineer provide evidence of understanding of the project; and any unique architectural/engineering aspects associated with the proposed project and how to address them? Selection Criteria 3: Capacity to Accomplish the Work The A/E must have the capacity to accomplish the work in the required time for both the prime and sub-consultants. This factor evaluates the ability of the firm, given their current projected workload (percentage) and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. The general workload and staffing capacity of the design office will be evaluated. List current projects with a design fee of greater than $100,000 being designed in the firms office. Indicate the firms present workload and the availability of the project team (including sub-consultants) for the specified contract performance period. Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates. Volume of VA contract awards in the last 12 months. Evaluator Consideration: Does the proposed design team have sufficient capacity to work on this project? Has the firm demonstrated an ability to meet design schedules in the past? Has the firm demonstrated a record of working together as a team? Selection Criteria 4: Past Performance Offerors will be evaluated on past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules in a hospital setting. Provided past performance and experience shall include information in the Past Performance Questionnaires (PPQs) or CPARS/ACASS for criterion 2 projects. Past performance may also include other information provided by the firm such as customer inquiries, Government databases, and other information available to the Government. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. Evaluator Consideration: Does the proposed architect/engineer have past performance with ratings satisfactory and above while working on hospital projects? Does the architect/engineer have a reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Are the evaluations provided for the projects listed in Specialized Experience? Project Recency: A project will be considered recent only if performance was completed within five (5) years of the date of issuance of this public announcement. Ongoing projects will not be considered, as an accurate performance record cannot exist for work not yet completed. Submission requirements: Submit a completed and current (most recent) CPARS/ACASS evaluation for each project submitted under criterion 2. If the project does not have a completed CPARS/ACASS evaluation, the Past Performance Questionnaire (PPQ) included in this notice is provided for the offeror or its team members to submit to the client. Please ensure correct phone numbers and email addresses are provided for the client point of contact. Do not submit a PPQ when a completed CPARS/ACASS is available. Submit no less than three (3) and no more than five (5) past performance references for recent and relevant projects identified on SF330 Part I Section F. Individual completed PPQs should be no more than five (5) pages long and submitted with your SF-330. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, offerors should complete and submit with their responses the first page of the PPQ (Attachment C), which will provide contract and client information for the respective project(s). Offerors may submit a PPQ from a previous special notice/RFP. It must be on the same form included with this special notice, and it must be legible. Offerors should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Network Contracting Office 6, Attn: Shannon Brown via email at shannonmarie.brown@va.gov prior to the response date. Please also copy Guy Brooks at Guy.brooks@va.gov. Evaluator Consideration: Does the proposed architect/engineer have past performance with ratings satisfactory and above while working on hospital projects? Does the architect/engineer have a reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Are the evaluations provided for the projects listed in Specialized Experience? Selection Criteria 5: Construction Period Services Offerors will be evaluated on the quality of the construction period services provided. Construction period services include but are not limited to professional field inspections, review of construction submittals, support in answering requests for information, and support of construction contract changes. Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services. Provide up to three (3) completed projects in the past five (5) years that best illustrates the construction period services performed by the team. Describe construction period services provided and whether the project was completed within schedule and budget. Include a contract number or project identification, include name, telephone number, and email of the completed project stakeholder. Evaluator Consideration: What evidence do the qualifications provide as to the architect/engineer s commitment to proactive and consistent representation during construction specifically answering RFIs, reviewing submittals and periodic site visits? Selection Criteria 6: Record of Significant Claims Interested A/E firms must share any record of significant claims against the firm because of improper or incomplete architectural and engineering services. Indicate any claims against the firm because of improper or incomplete architectural and engineering services within the past five (5) years. Selection Criteria 7: Set-Aside The extent to which potential contractors identify and commit to the use of service- disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors. Selection Criteria 8: Location TIE-BREAKER: If evaluations of SF330 s result in the same rating, proximity to the facility will be used as a tiebreaker. The distance will be determined according to http://maps.google.com/. For firms that have multiple/regional offices, the location of the primary project team will be used to calculate the distance and should be provided in the SF330. If the location of the primary project team is not identified, the location of the main office will be used. Indicate the location (physical address) of the firms or teams, including main offices, branch offices, any sub consultants offices, and the location of the primary project team. Explain how this will be advantageous to the Government. Selection Procedures: This requirement is being procured in accordance with The Brooks Act of 1972, Federal Acquisition Regulation 36.6 (FAR) and VA Acquisition Regulation 836.6 (VAAR) and VA Acquisition Manual (VAAM) 836.6. Firms responding to this announcement by submitting a qualifying SF 330, before the closing date and time, will be considered for initial selection evaluation. Following initial evaluation of the SF330s received three or more firms that are considered the most highly qualified to provide the type of services required will be selected for interviews. Selected firms will be notified by telephone or email of selection and provided further instructions. Selection and evaluation of firms shall be made based on SF 330 submissions and direct responses to the selection criteria identified herein. Failure to address all selection criteria will result in a decreased rating. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and Contracting Officer knowledge of current project performance. Failure to provide requested data, could result in a firm being removed from consideration. If relevant CPARS evaluation(s) are available, report(s) shall be submitted with the completed SF330 package. If there is not a completed CPARS evaluation, the PPQ included with this notice is provided for the Offeror or its team members to submit for each project included in criterion (2). Official CPARS evaluation(s) found in in government databases will take precedence. Completed PPQs should be submitted with your SF330. Firms that design or prepare specifications in conjunction with this contract are prohibited from participating on any future construction contracts based on those documents. All projects identified on the SF330 must be completed by the office/branch/individual team member performing the work under this contract. Submission Requirements. The SF 330 form may be downloaded from http://www.gsa.gov/portal/forms/type/SF. Completed SF 330 s shall include the primary firms, subcontractor firms and any consultants expected to be used on the project. Do not submit information incorporating by reference. Prospective firms shall address all selection criteria factors within their submitted SF330 packages. The following format should be used: Cover Page with Solicitation Number, Project Title. Table of Contents. SF 330. Acceptability under other appropriate evaluation criteria, i.e., SF 330, Section H. Copy of Current A/E state Engineer/Architect License. Unique Entity ID (UEI). Tax ID number. The E mail address and Phone number of the Primary Point of Contact. SF 330 Date of Receipt/Due Date: Interested firms having the capabilities to perform this work must submit one (1) electronic SF 330 and attachments (if any) no later than 10:00 am EST on January 30, 2025. Email capacity is limited to seven (7) to ten (10) megabytes (Megs). All SF330 submittals and questions must be sent electronically to the attention of Contract Specialist Shannon Brown, shannonmarie.brown@va.gov and Guy Brooks, Contracting Officer at guy.brooks@va.gov. Please provide Pre-Solicitation Number, Project Title, and Firm Name in Subject Line of email. When submitting SF330s, if more than one email is sent, please number emails in Subjects as 1 of n . Submittals received after the date and time identified on page one (1) will not be considered. Firms not providing the required information may be negatively evaluated. The SF-330 including title page, table of contents, and any other relevant information shall not exceed a total of 50 pages in a common font size 12 font, single spaced. The proposal shall be submitted as a single application-generated (not scanned), searchable PDF document. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. The page limitation does not apply to the licenses, contract performance evaluations, (i.e., CPARS) and award documentation. This information should be provided as attachments to the SF 330. All questions regarding this announcement must be emailed to the contract specialist Shannon Brown at Shannonmarie.brown@va.gov and Contracting Officer Guy Brooks at Guy.brooks@va.gov Site Visits will not be arranged this phase. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THIS IS A PRE-SOLICITATION NOTICE FOR ARCHITECT/ENGINEERING (A/E) DESIGN SERVICES; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330. ONLY THE A/E FIRMS RESPONDING TO THIS ANNOUNCEMENT BY SUBMITTING AN SF330 PACKAGE ON TIME WILL BE CONSIDERED FOR INITIAL EVALUATION. See attached documents: Attachment 1 Statement of Work Attachment 2 Pre-Construction Assessment/ Evaluation Attachment 3 Past Performance Questionnaire
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