Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF OCTOBER 26, 2025 SAM #8735
SOLICITATION NOTICE

Y -- Eco-Grip flooring (BRAND NAME OR EQUAL) BROOKLYN VAMC

Notice Date

10/24/2025 5:46:03 AM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

236220 — Commercial and Institutional Building Construction
 

Contracting Office

242-NETWORK CONTRACT OFFICE 02 (36C242) ALBANY NY 12208 USA
 

ZIP Code

12208
 

Solicitation Number

36C24226Q0077
 

Response Due

11/21/2025 8:00:00 AM
 

Archive Date

02/19/2026
 

Point of Contact

Charlie Augustin, Contracting Officer, Phone: 631-261-4400 x12751
 

E-Mail Address

Charlie.Augustin@va.gov
(Charlie.Augustin@va.gov)
 

Small Business Set-Aside

SDVOSBC Service-Disabled Veteran-Owned Small Business Set Aside
 

Awardee

null
 

Description

SCOPE OF WORK ECO GRIP FLOORING (BRAND NAME OR EQUAL) Background New York Harbor Brooklyn Food and Nutrition Services provides 250 meals per day utilizing cooked and chilled foods delivered from the Commissary in St. Albans, Queens. Brooklyn NFS is in the process of transforming their meal delivery system from cook/chill retherm to room service meal delivery system. New cooking and meal assembly equipment is required for the room service meal delivery system and new Eco-Grip flooring (Brand name or equal) will be installed in the designated location. The condition of the current floor tiles is in bad shape and new Eco-Grip floor covering is necessary to meet the Joint Commission safety requirements. Objectives This Statement of Work (SOW) outlines the scope, objectives, and requirements for the installation of Eco Grip flooring in the kitchen area of the Brooklyn VA Medical Center. The purpose of this project is to provide a durable, slip-resistant, and hygienic flooring solution that complies with all applicable safety and health standards. New Eco-Grip floor covering must be strong, easy to install and maintain, and meet the Joint Commissary and local safety requirements. Scope of Services Preparation of the subfloor to ensure proper adhesion and level surface. The factory authorized contractor will install Eco-Grip flooring in the new construction area to be used as room service meal delivery system cooking and meal assembly purposes. The dimensions of the room are approximately 1,740 square feet and 128 linear feet. To cover the dimensions of the room, it will require approximately 48 sheets of Eco-Grip flooring. The contractor must performed the flooring task in accordance with Eco- Grip flooring standard installation specifications, including minor floor preparation, installation of 6 integral base and color matched PVC base trim strips, Speed Flex welding, recessed floor drain detail, and Speed Flex floor sink collar detail unless clearly specified differently, as set forth within the Eco-Grip Flooring Specifications and installation guidelines, and Project Checklist. Sealing and finishing of flooring to ensure durability and ease of maintenance. The contractor shall not install the new Eco-Grip flooring if the project checklist items have not been satisfied, and without approval from the Brooklyn VA Medical Center. Cleanup and disposal of all waste and materials resulting from the installation. Responsibilities Contractor: Provide all labor, materials, and equipment. Perform work in a safe, professional, and timely manner. Coordinate with VA facility management to schedule and access the work area. Maintain a clean and safe work environment. Brooklyn VA Medical Center: Provide access to the kitchen area as scheduled. Ensure utility services are available (electricity, water, etc.) as needed. Period of Performance This service contract ends with the completion of the new Eco-Grip flooring installation or within a month or 4 weeks of signing a contract. Place of Performance New Eco-Grip flooring is expected to be delivered and installed at Brooklyn VA Medical Center, 800 Poly Place, Brooklyn, New York 11209. Deliverables Fully installed Eco Grip flooring in the kitchen area, free from defects. Documentation of materials used and installation procedures. Warranty information for flooring materials and workmanship. Post-installation inspection and approval by VA facility representative. Acceptance Flooring installed per manufacturer guidelines and project specifications. No visible defects, gaps, or loose sections. Slip-resistance tested and confirmed. VA Medical Center representative approval of final installation. Warranty All labor provided is guaranteed for one year from the date of completion. As per the manufacturer's warranty, the warranty for the Eco- Grip Safety flooring against manufacturing defects is a period of (5) years from the date of purchase providing the flooring is used in normal recommended flooring applications and under normal climate conditions. The warranty can be extended to ten (10) years if the regular consistent use of the Eco-Grip Flooring Complete Cleaning System is required. Privacy Training for contractor without access to VA Sensitive Information All contractor employees and subcontractors participating under this contract are required to complete the VA's Privacy training requirement - VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information Contractors must provide certifications of completion to the COR during each year of the contract. Training expires 365 days after the training is taken. This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). The COR for the contract is responsible for ensuring the contractor takes the training and to follow up with the annual requirements. Records Management Language for Contracts When Federal agencies acquire goods or services, they need to determine what Federal records management requirements should be included in the contract. Federal contractors often create, send, or receive Federal records. Federal contracts should provide clear legal obligations describing how the contract employees must handle Federal records.� Agency records officers, procurement counsel, and acquisitions officers must discuss how to integrate records management obligations into their existing procurement processes. NARA has developed the following language to be included as an agency-specific term and condition in Federal contracts for a variety of services and products. The majority of contracts should include language on records management obligations, but each contract should be evaluated individually. For example, the data-rights paragraph (Paragraph 10 below) may not be appropriate for all contracts. Instead, agencies may be better served by one of the established data-rights clauses in the Federal Acquisition Regulations.� This language should not replace specific records management requirements included within Federal information system contracts.� RECORDS MANAGEMENT OBLIGATIONS A. � Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists. � B. � Definitions Federal record as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them. � The term Federal record: includes [Agency] records.� does not include personal materials. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract. may include deliverables and documentation associated with deliverables. C. � Requirements Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.� In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.� In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.� [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of � any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy.� The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract.� The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.� The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. Training. � All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.� [Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]� D. � Flowdown of requirements to subcontractors The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.� Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor. Records Management Language for Contracts | National Archives 52.211-6� Brand Name or Equal. As prescribed in� 11.107(a), insert the following provision: Brand Name or Equal� (Aug 1999) (a)� If an item in this� solicitation� is identified as ""brand name or equal,"" the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that ""equal""� products� must� meet are specified in the� solicitation. (b)� To be considered for award,� offers� of ""equal""� products, including ""equal""� products� of the brand name manufacturer,� must- (1)� Meet the salient physical, functional, or performance characteristic specified in this� solicitation; (2)� Clearly identify the item by- (i)� Brand name, if any; and (ii)� Make or model number; (3)� Include� descriptive literature� such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the� Contracting Officer; and (4)� Clearly describe any modifications the� offeror� plans to make in a product to make it conform to the� solicitation� requirements. Mark any descriptive material to clearly show the modifications. (c)� The� Contracting Officer� will evaluate ""equal""� products� on the basis of information furnished by the� offeror� or identified in the� offer� and reasonably available to the� Contracting Officer. The� Contracting Officer� is not responsible for locating or obtaining any information not identified in the� offer. (d)� Unless the� offeror� clearly indicates in its� offer� that the product being offered is an ""equal"" product, the� offeror� shall� provide the brand name product referenced in the� solicitation. (End of provision)
 

Web Link

SAM.gov Permalink
(https://sam.gov/workspace/contract/opp/05d43df5a88546b7a9c498eb7a3e92c5/view)
 

Place of Performance

Address: VA New York Harbor health care 800 POLY PLACE, Brooklyn, NY 11209, USA

Zip Code: 11209

Country: USA
 

Record

SN07627679-F 20251026/251024230036 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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