SPECIAL NOTICE
Q -- Notice of Intent to Sole Source ---- Affiliate: Rhode Island Hospital STAT and Non-STAT Clinical Lab Testing 5-YR POP: 12/1/2025 - 11/30/2030
- Notice Date
- 11/25/2025 9:25:58 AM
- Notice Type
- Special Notice
- NAICS
- 621511
— Medical Laboratories
- Contracting Office
- 241-NETWORK CONTRACT OFFICE 01 (36C241) TOGUS ME 04330 USA
- ZIP Code
- 04330
- Solicitation Number
- 36C24126Q0082
- Response Due
- 11/28/2025 1:30:00 PM
- Archive Date
- 12/13/2025
- Point of Contact
- Sarah Ballentine, Contract Specialist, Phone: 802-29-9363 ext. 5725
- E-Mail Address
-
Sarah.Ballentine@va.gov
(Sarah.Ballentine@va.gov)
- Awardee
- null
- Description
- Pre-solicitation Notice of Intent to Sole Source Pre-Solicitation Notice of intent to award a sole source contract. This is not a solicitation. The Department of Veterans Affairs intends to negotiate a sole source contract with affiliate Rhode Island Hospital, The purpose of this acquisition is to obtain a 5-Year BPA: 12/01/2025 11/30/2030. Tests to be included: The contractor shall provide STAT and Non-STAT Clinical Lab Testing Services and Anatomic Pathology Consultation services. Services with CPT codes between 80000 and 90000 as well as new or generic codes are included in this agreement. Contractor shall provide professional and technical services for the Anatomic Pathology Consultation services to include materials, supplies, equipment and qualified supervision specified herein. All Anatomic Pathology consultation services shall be performed at the Contractor s facility. The Contractor will service as the back-up testing facility for VAMC as part of the VAMC contingency plan should a catastrophic event occur disabling all testing at the VAMC. The VA would make other arrangements if the Contractor was impacted by a catastrophic event as well. For clinical laboratory samples, the VAMC will provide an electronic generated patient list containing at a minimum the patient s full name, hospital identification number, tests to be performed, sample collection date/time, ordering provider s full name, sample type and date of birth. For specialized and anatomic pathology specimens, the VAMC will utilize the contractor provided requisition, which may include additional clinical information. VA Rhode Island Healthcare System - STAT and Non-STAT Clinical Lab Testing Services and Anatomic Pathology Consultation Services Performance Work Statement (PWS) General: Services are required to perform off-site STAT and Non-STAT Clinical Lab Testing Services and Anatomic Pathology Consultation Services for the Department of Veterans Affairs Medical Center, Providence (hereinafter referred to as VAMC). The Anatomic Pathology Consultation Services shall cover for both the technical and professional component. The services will be provided in a state-of-the-art civilian medical facility. The standard of services shall be of quality; meeting or exceeding those outlined in the licensing and accreditation section of this PWS. Contactor policies and procedures shall comply with Health Insurance Portability and Accountability Act (HIPAA). Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and services necessary to perform laboratory services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. Objectives: STAT and Non-STAT Clinical Lab Testing Services� Anatomic Pathology Consultation Services (off-site) for select cases� Serve as back-up testing facility should a catastrophic event occur disabling all testing at the VAMC.� Scope: The contractor shall provide STAT and Non-STAT Clinical Lab Testing Services and Anatomic Pathology Consultation services. Services with CPT codes between 80000 and 90000 as well as new or generic codes are included in this agreement. Contractor shall provide professional and technical services for the Anatomic Pathology Consultation services to include materials, supplies, equipment and qualified supervision specified herein. All Anatomic Pathology consultation services shall be performed at the Contractor s facility. The Contractor will service as the back-up testing facility for VAMC as part of the VAMC contingency plan should a catastrophic event occur disabling all testing at the VAMC. The VA would make other arrangements if the Contractor was impacted by a catastrophic event as well. For clinical laboratory samples, the VAMC will provide an electronic generated patient list containing at a minimum the patient s full name, hospital identification number, tests to be performed, sample collection date/time, ordering provider s full name, sample type and date of birth. For specialized and anatomic pathology specimens, the VAMC will utilize the contractor provided requisition, which may include additional clinical information.� Period of Performance: The period of performance shall be for five (5) years, one (1) base year, and four (4) 12-month option years. Option years are exercised at the discretion of the Government. Locations: The following VA Medical Centers will utilize these services: VA Providence, RI, 830 Chalkstone Ave, Providence, RI 02908 The Government reserves the right to add additional VISN 1 Laboratories to this agreement. General Information: The Contracting Laboratory: Will provide Anatomic Pathology consultative services. This will include associated services needed to complete the consultation. Will provide Clinical Pathology testing services as needed. Will provide faxed results as well as a hard copy. Printed reports will include: The name and address of the contract laboratory where each test was performed The specimen accession number of the contract laboratory The name of the contract Laboratory Director or Medical Director The date and time the specimen is received by the laboratory and completed The pathologist or technologist signature as appropriate A phone number to contact the Contract Laboratory concerning the test results The Contract Laboratory s CLIA (Clinical Laboratory Improvement Act of 1988) certification number The patient s name The patient s SSN The patient s age or date of birth The patient s sex The Medical Center/CBOC specimen identification number The specimen collection date The Contractor s report date and time The test name The test result(s) The unit of measurement for quantitative tests The normal or expected range (reference range adjusted for age, sex, or race when appropriate). The report status (i.e., final or interim) Other interpretive information appropriate for the test(s) CPT code Will forward representative H&E stained slides of the skin, and H&E and Gomori Trichrome stains of the muscle & nerve specimens to the VAMC within seven (7) days after case completion to allow comparisons with histology specimens submitted in parallel and compliance with VA specimen retention requirements (25 years). For cases where technical component only is requested, case materials must be returned to the Providence VA Medical Center for interpretation. Shall not release patient s records that include test results, without the specific written consent to release such information as provided by the patient, to any person other than the ordering healthcare provider or designee. All member records shall be treated as confidential to comply with all state and federal laws regarding the confidentiality of patient s records. This provision shall survive termination of this Agreement. Shall certify and ensure that all employees, officers, or agents do not use Protected Health Information received from any VAMC site that would constitute a violation of any applicable provision in standards set forth in the Health Insurance Portability and Accountability Act (HIPAA). Shall provide telephone number(s) and contact person(s) to be used by the VA Medical Center to make specimen problem inquiries and problem solving at all times. Agrees to maintain the minimum acceptable service, reporting systems. Immediate (within 24 hours) notification must be given to VA upon adverse action by a regulatory agency. Shall assign a specific local account representative. Must provide a current Laboratory Manual containing the following information: Department hours of operation Accreditation Technical Staff Service Departments (Method of contracting, phone numbers, hours of availability) Quality Assurance Information such as but not limited to specimen labeling and rejection criteria Billing Procedures & fee schedules for services provided Procedures and criteria for phoning reports and other important information Report forms Licensing and accreditation Contracting Laboratory: Must have all licenses, permits, accreditation certificates required by Federal law and State law in the state of Rhode Island. Must hold a CLIA license and be accredited by the College of American Pathologists (CAP) or The Joint Commission (TJC). Copies of all certifications and renewal certifications will be provided upon submission of a proposal to the Contracting Officer and Contracting Officer s Representative (COR). Medical Director must be licensed Physician with suitable qualifications and experience to direct a laboratory providing consultation services under this contract according to CLIA and CAP or TJC standards. Must submit a copy of the professional certification and/or licensure of the Laboratory Director and/or Medical Director to the COR with proposal. Must comply with the regulatory requirements of Health and Human Services Healthcare Financing Administration. Must notify the Contracting Officer immediately, in writing, upon its loss (or any of its subcontractors) of any required certification, accreditation, or licensure. Contractor Personnel assigned by the Contractor to perform the services covered by this contract shall be eligible to provide the services of this contract and licensed in a State, Territory, or Commonwealth of the United States or the District of Columbia. All licenses held by Contractor personnel working on this contract shall be full and unrestricted licenses. Contractor Personnel assigned by the Contractor to work under this contract shall be licensed by the governing or cognizant licensing board. Contract Performance Monitoring: Quality Control: The contractor must operate a successful quality control program. The quality control program must include procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor s quality control program is the means by which the contracting laboratory assures that work complies with the requirement of the contract. Quality Assurance: The Contractor shall comply with all applicable OSHA, Federal and State laws, the Joint commission and regulations required as required for performing the type of services required. Federal Holidays: New Year s Day Labor Day Martin Luther King Jr. s Birthday Columbus Day President s Day Veteran s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day Hours of Operation: The contractor is responsible for conducting business, between the hours of 8am 4:30pm EST/EDT Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. All certifications must be kept current with any change of personnel assigned to this contract. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided to the contracting laboratory. Key Personnel: The following personnel are considered key personnel by the government: Wendy Strollo, Program Director, VISN 1 Network Consolidated Laboratory Jaqueline LaCroix, Quality Manager/Health Systems Specialist, VISN 1 Network Consolidated Laboratory Holly Charpentier, Program Support Medical Laboratory Scientist VISN 1 Network Consolidated Laboratory Gina Hawthorne, Laboratory Manager, VA Providence Dr. Michael Waisberg Chief of Pathology & Laboratory Medicine Service, VA Providence The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m EST/EDT, Monday thru Friday, except Federal holidays or when the government facility is closed for administrative reasons. Identification of Contractor Employees: All contract personnel attending meetings and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Business Associate Standard: Contractor Personnel Security Requirements The Contractor shall follow all Government rules and regulations regarding information security to prevent disclosure of sensitive information to unauthorized individuals or organizations, and shall adhere to all VA Privacy & Security, the Privacy Act and HIPAA requirements when obtaining and reviewing information. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. Attachment A Estimated Yearly Workload: CPT Code Description Est. Qty. per Year 88305 Muscle & Nerve Biopsies: Tissue Exam Technical Component Only 10 88305 Muscle & Nerve Biopsies: Tissue Exam Technical & Professional Components 10 88313 Muscle & Nerve Biopsies: Special Stains Grp 2 10 88314 Muscle & Nerve Biopsies: Histochemical Stains Add-On 10 88341 Muscle & Nerve Biopsies: Immunohisto Antb Addl Slide 10 88342 Muscle & Nerve Biopsies: Immunohisto Antb 1st Stain 10 88348 Muscle & Nerve Biopsies: Electron Microscopy 10 88346 Dermatopathology: Immunofluorescent Antb 1st Stain 20 88368 Dermatopathology: Insitu Hybridization manual, ALK-Fish 20 81261, G0452 Dermatopathology: B cell receptor igH Gene Rearrangement 10 81340,81342,G0452 Dermatopathology: T Cell Rearrangement/Clonality 10 80143� Acetaminophen, Serum 2 82803� Blood Gases, Complete, Arterial 2 80053� BMP 2 85025� CBC,Plt & Auto Diff 2 82375,82810,83050,85018 Co-oximetry Panel 2 82375� Carboxyhemoglobin� 2 85610� Prothrombin Time 2 80179� Salicylate 2 80197� Tacrolimus (Fk-506) 200 84484� Troponin 2 80202� Vancomycin 2 Autopsy 2 87186� Evaluation of antimicrobial drug (antibiotic, antifungal, antiviral) 2 A hospital laboratory is not required to have a business associate contract to disclose protected health information to a reference laboratory for treatment of the individual. � See 45CFR 164.502(e), exceptions to the Business Associate Standard. VAAR (VA Acquisition Regulation) clause:� All contractors and subcontractors shall comply with conditions specified in VAAR 852.204-71(d); Contractor operations required to be in United States. All contractors and subcontractors working with VA information must be permanently located within a jurisdiction subject to the law of the United States or its Territories to the maximum extent feasible. If services are proposed to be performed abroad the contractor must state where all non-U.S. services are provided. The contractor shall deliver to VA a detailed plan specifically addressing communications, personnel control, data protection and potential legal issues. The plan shall be approved by the COR/CO in writing prior to access being granted.� � The A&A requirements do not apply, and a Security Accreditation Package are not required. Privacy Language for Statement of Work (SOW)� Contactor policies and procedures shall comply with all VA Privacy & Security, the Privacy Act and Health Insurance Portability and Accountability Act (HIPAA).� NARA Language - Records Management Language for Statement of Work (SOW):� The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:� Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.� � Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.� � Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.� � Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.� � � Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.� � � The Government Agency owns the rights to all data/records produced as part of this contract.� � The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.� � Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].� � � No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.� � � Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.� � � � VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE FOR INCLUSION INTO CONTRACTS, AS APPROPRIATE� � 1. GENERAL� � � Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.� � 2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS� � � a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.� � b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.� � � c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.� � � d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.� � � e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.� � � 3. VA INFORMATION CUSTODIAL LANGUAGE� � � a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).� � � b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA s information is returned to the VA or destroyed in accordance with VA s sanitization requirements. VA reserves the right to conduct on-site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.� � c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.� � d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations, and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations, and policies in this contract.� � � e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.� � f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.� � g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.� � h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.� � i. The contractor/subcontractor s firewall and Web services security controls, if applicable, shall meet or exceed VA s minimum requirements. VA Configuration Guidelines are available upon request.� � � j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.� � k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above-mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response.� � l. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COTR.� � � 4. INFORMATION SYSTEM DESIGN AND DEVELOPMENT� � � a. Information systems that are designed or developed for or on behalf of VA at non-VA facilities shall comply with all VA directives developed in accordance with FISMA, HIPAA, NIST, and related VA security and privacy control requirements for Federal information systems. This includes standards for the protection of electronic PHI, outlined in 45 C.F.R. Part 164, Subpart C, information, and system security categorization level designations in accordance with FIPS 199 and FIPS 200 with implementation of all baseline security controls commensurate with the FIPS 199 system security categorization (reference Appendix D of VA Handbook 6500, VA Information Security Program). During the development cycle a Privacy Impact Assessment (PIA) must be completed, provided to the COTR, and approved by the VA Privacy Service in accordance with Directive 6507, VA Privacy Impact Assessment.� � � b. The contractor/subcontractor shall certify to the COTR that applications are fully functional and operate correctly as intended on systems using the VA Federal Desktop Core Configuration (FDCC), and the common security configuration guidelines provided by NIST or the VA. This includes Internet Explorer 7 configured to operate on Windows XP and Vista (in Protected Mode on Vista) and future versions, as required.� � � c. The standard installation, operation, maintenance, updating, and patching of software shall not alter the configuration settings from the VA approved and FDCC configuration. Information technology staff must also use the Windows Installer Service for installation to the default program files directory and silently install and uninstall.� � � d. Applications designed for normal end users shall run in the standard user context without elevated system administration privileges.� � � e. The security controls must be designed, developed, approved by VA, and implemented in accordance with the provisions of VA security system development life cycle as outlined in NIST Special Publication 800-37, Guide for Applying the Risk Management Framework to Federal Information Systems, VA Handbook 6500, Information Security Program and VA Handbook 6500.5, Incorporating Security and Privacy in System Development Lifecycle.� � � f. The contractor/subcontractor is required to design, develop, or operate a System of Records Notice (SOR) on individuals to accomplish an agency function subject to the Privacy Act of 1974, (as amended), Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable agency regulations. Violation of the Privacy Act may involve the imposition of criminal and civil penalties.� � � g. The contractor/subcontractor agrees to:� � � (1) Comply with the Privacy Act of 1974 (the Act) and the agency rules and regulations issued under the Act in the design, development, or operation of any system of records on individuals to accomplish an agency function when the contract specifically identifies:� � � (a) The Systems of Records (SOR); and� � (b) The design, development, or operation work that the contractor/subcontractor is to perform.� � (1) Include the Privacy Act notification contained in this contract in every solicitation and resulting subcontract and in every subcontract awarded without a solicitation, when the work statement in the proposed subcontract requires the redesign, development, or operation of a SOR on individuals that is subject to the Privacy Act; and� � � (2) Include this Privacy Act clause, including this subparagraph (3), in all subcontracts awarded under this contract which requires the design, development, or operation of such a SOR.� � � h. In the event of violations of the Act, a civil action may be brought against the agency involved when the violation concerns the design, development, or operation of a SOR on individuals to accomplish an agency function, and criminal penalties may be imposed upon the officers or employee...
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