SPECIAL NOTICE
A -- Data Management and Analysis for TRACK-VA Study
- Notice Date
- 2/5/2026 11:39:10 AM
- Notice Type
- Special Notice
- NAICS
- 518210
— Data Processing, Hosting, and Related Services
- Contracting Office
- RPO EAST (36C24E) PITTSBURGH PA 15212 USA
- ZIP Code
- 15212
- Solicitation Number
- 36C24E26Q0011
- Response Due
- 2/12/2026 8:59:00 AM
- Archive Date
- 04/13/2026
- Point of Contact
- Ms. Millicent Covert, Contracting Officer, Phone: (Calls shall not be taken)
- E-Mail Address
-
millicent.covert@va.gov
(millicent.covert@va.gov)
- Awardee
- null
- Description
- Pre-Solicitation Notice for the notice of intent to award a sole source contract. This is not a solicitation. Regional Procurement Office (RPO) - East intends to negotiate a sole source contract for a one (1) year base period to include one (1) option year with QuesGen Systems, Inc., located at 1325 Howard Avenue, #437, Burlingame, California, 94010, for the San Francisco VA Healthcare System for continued hosting services, maintenance, and as-needed technical support of the existing TRACK-VA database; data quality monitoring; and secure user access for authorized study personnel throughout the completion of TRACK-VA activities. These services are essential to ensure uninterrupted data collection, management, and analysis for the VA funded TRACK-VA project through the end of recruitment, follow-up, and final data analyses, which are expected to continue through late 2027/early 2028. Because the TRACK-VA database is already established and nearly complete on the QuesGen Systems, Inc. platform, transitioning to an alternative data management and analysis system is not operationally or financially feasible. Establishing a new contract and recreating the database on a different platform would incur substantial costs for duplicative effort (e.g.: data migration, system configuration, revalidation, and staff retraining), require extensive personnel effort for data transfer and quality control, and introduce a projected 3 6-month delay in the study progress. These disruptions would create a significant risk to data integrity and continuity. Furthermore, the VA-funded TRACK-VA study is in its final year of recruitment and follow-up, and the project team is currently focused on data processing and analysis. A change in the data management system at this stage would impose a considerable burden on project staff and would jeopardize the timely completion of the study s scientific aims. Since the intent is to procure this on a sole source basis, no solicitation will be posted to SAM.gov Contract Opportunities. The applicable NAICS code is 518210, with a $40M size standard. The PSC is AN41. The authority for this action is FAR 6.302.1-1 Only One Responsible source, and no other supplies or services will satisfy agency requirements. Interested persons may contact the Contracting Officer via email at millicent.covert@va.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/workspace/contract/opp/d93ed51daee7404f94768610db7ff140/view)
- Record
- SN07705415-F 20260207/260205230038 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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