U. S. Department of State, Office of Acquisition, Global, Technology Branch, P. O. Box 9115, Rosslyn Station, Arlington, Virginia 22219

D -- 70 REQUEST FOR INFORMATION (RFI) FINANCIAL MGT. SOFTWARE DUE 020195 POC Ann H. Truitt, Contracting Officer (703) 875-6038 Technical Contact: Wayne Bobby, Director of Financial Services, (703) 875-6900, FAX (703) 875-6902. Contracting Officer - Ann H. Truitt, (703) 875-6038. The Bureau of Finance and Management Policy (FMP) at the U.S. Department of State is seeking information on financial management software that meets the Core Financial System Requirements and Framework for Federal Financial Management Systems of the Joint Financial Management Improvement Program (JFMIP). The software must be able to support domestic and overseas financial management activities of the Department of State at overseas embassies and posts, and domestic bureaus, and it must be able to support the financial management of other Federal organizations operating overseas. The purpose of this Request for Information (RFI) is to collect information for use only in a Benefit/Cost Analysis. The Government does not plan to award a contract on the basis of the RFI or otherwise pay for the information solicited. The Department of State is interested in software which may support one or more of the following Core financial system functions: General Ledger Management, Funds Management, Payment Management, Receipt Management and Reporting. In addition, the Department of State is interested in software to support worldwide Disbursing functions. Software must support the following:General Ledger Accounting and Financial Reporting - Provide for the collection, classification, and recording of all worldwide transactions affecting the financial operations of the Department of State, transfer of those transactions to the proper general ledger and budgetary accounts, and reporting of financial activity and status to all appropriate recipients. Resource Management/Budget Execution - Provide the Fund Managers of the Department a way to manage and monitor the various status of their funds from Congressional Legislation through Appropriation, Apportionment, Allotment and Suballotment level. Accounts Payable - Provide the functionality to manage the recognition, receipt, approval and recording of payments due from the Department of State and payment from client agencies to outside parties. Payables will include functionality to update the general ledger and appropriate subsidiary ledgers, management of payments for recurring services, and coordination with accounts receivable activities where appropriate. Accounts Receivable - Support activities relating to the collections of moneys due the U.S. Government, including the recording, billing, monitoring, and collecting amounts due. Generate aging schedules, exception reports, and reports used to monitor due diligence efforts. Disbursing - Support activities conducted by United States Disbursing Officers (USDOs) to carry out the normal disbursing services, manage USDO cash accountability and generate USDO cash accountability reports for the Treasury and all other interested financial organizations. The software should also be capable of meeting, in existing or modified form, the following unique qualities of financial management at the U.S. Department of State: overseas cashiering in multiple currencies, robust foreign currency accounting (including obligations, payments, asset/liability valuation, budgeting, and exchange rate adjustments), and other special requirements including Value Added Tax (VAT) processing, extensive reimbursable activities, electronic certification, and electronic funds transfer (EFT). The software must support the needs of small, medium and large overseas posts, domestic bureaus and offices, global regional administrative management centers, and Washington headquarters; and should be capable of handling financial management transactions and workloads at all levels of a Federal agency. The software should be capable of operating under one or more of the following environments: mainframe, departmental and local servers, and TCP/IP based local and wide-area networks. Vendors must be capable of providing full service and support for their software for a minimum of three years, and providing normal software upgrades as available. This Request for Information (RFI) is for planning purposes only and shall not be construed as a request for proposal or as an obligation on the part of the Government to acquire any follow-on acquisitions. The Government does not plan to award a contract on the basis of the RFI or otherwise pay for the information solicited. No response on the part of the Government will be forthcoming to the respondents on this notice. To respond, furnish descriptive literature or other data to the Contracting Officer no later than 30 days following this notice's publication in the Commerce Business Daily. (0033)

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