National Library of Medicine Office of Acquisitions Management, Bldg. 38A, Room B1N17, 8600 Rockville Pike, Bethesda, Maryland 20894

T -- MODIFICATION - PRESERVATION MICROFILMING DUE 041095 POC Mary Smith, Contracting Officer/Daniel Hartinger, Contract Specialist, (301) 496-6546. Correction: This transmittal includes material omitted from the 3/28/95 synopsis. The National Library of Medicine is seeking small business sources for the preservation microfilming of brittle library materials as a means of saving the information contained within them for future use. Preservation microfilming requires high standards for the quality of volume preparation, updating of bibliographic records, filming, and quality control. American National Standards Institute standards for the photographic processes used to produce an archival quality microfilm and other stringent technical requirements must be met. At the same time bibliographic control of the material must be carefully maintained to preserve access to it. Bibliographic control is achieved by careful page-by-page collation to identify all bibliographic and physical problems, preparation of targets and update of online records when volumes have been collated and later when the microfilm has been produced. NLM has written specifications and guidelines for targets and file maintenance. The project will be broken down into two parts. Part 1 consists of bibliographic control and preparation for filming. The subtasks of this part are 1) Search bibliographic utilities for titles to be filmed; 2) Pull volumes and perform page-by-page collation; 3) Determine appropriate preparation actions; 4) Produce various targets; 5) Program microfilm reels; 6) Inspect all work and correct all preparation errors; 7) Ship volumes to offsite filming facility; 8) Check-in filmed volumes and microfilm reels; 9) Update NLM online bibliographic files; 10) Track the location of each physical piece throughout the preparation process; 11) Monitor and control the overall preparation workflow; and 12) Perform rework as needed. Part 2 of the project is the filming of the material to archival standards and the production of a camera negative and print master copy of the film and labeling and boxing the film. The subtasks of Part 2, Preservation Microfilming are: 1) Produce camera negative, print master, and if requested, service copy reels; 2) Produce various targets; 3) Follow special filming instructions provided for individual books; 4) If needed, and if approved by NLM, disbind volumes; 5) Box and label each reel; 6) Perform technical, physical, and page-by-page bibliographic inspection of film; 7) Correct all filming errors; 8) Fill out an NLM inspection form for each camera negative reel; 9) Return microfilm and filmed volumes to NLM; and 10) Perform rework as needed. Part 1 will be done on site at NLM in Bethesda, MD.; Part 2 will be done at a Contractor's facility. Potential offerors may propose on Part 1, Part 2 or both parts of the project. The Government may make multiple awards. Approximately 25,000 volumes will be microfilmed under this contract over a five year period. For Part 1, offerors should provide evidence of successful corporate experience within the last five years in the execution of projects involving preparation of brittle/fragile library materials for filming, library collection maintenance, or bibliographic control of library materials which are similar in size, scope, and complexity to NLM's proposed project. Offerors' prior experience should reflect a high level of performance in the following areas: 1) project planning, supervision, and management; 2) quality control, as evidenced by consistent on-time delivery of technically acceptable work; 3) analysis and resolution of complex bibliographic problems; 4) provision of qualified staff at appropriate levels and in appropriate numbers to meet project requirements; and 5) provision of adequate amounts of staff training. Offerors should demonstrate their ability to provide a full-time, on-site Project Manager with a Master's Degree in Library Science and at least 3 years of relevant experience within the last 6 years in managing projects relating to preservation microfilming, library collections maintenance, or bibliographic control of library materials. Offerors should demonstrate their ability to provide Library Technicians with at least one year of library or library-related experience. For Part 2, offerors should provide evidence of at least 3 years of successful corporate experience within the last five years in producing preservation microfilm from brittle/fragile library material for projects similiar in size, scope, and complexity to NLM's proposed project. Offerers' prior experience should reflect a high level of expertise in the following areas: 1) ability to meet stringent technical requirements for archival-quality preservation microfilm; 2) ability to resolve special filming problems presented by brittle/fragile library materials; 3) quality control, as evidenced by consistent on-time delivery of technically acceptable work; 4) project planning, supervision, and management; 5) provision of qualified staff at appropriate levels and in appropriate numbers to meet project requirements; and 6) provision of adequate amounts of staff training. Offerors should demonstrate their ability to provide a Project Manager with training/education in photographic science and preservation microfilming and at least 2 years of relevant experience within the last 5 years in managing preservation microfiliming projects. Offerors should demonstrate their ability to provide camera operators with at least 6 months experience in filming brittle/fragile library materials. Interested firms must submit capability statements including a resume for proposed Project Manager; at least 3 references (including current addresses and telephone numbers) with knowledge of the offeror's recent performance on relevant projects of similiar complexity. The size standard - average annual receipts for the preceding three years - is not exceed five (5) million dollars. This synopsis is for information and planning purposes, does not constitute an IFB or RFP, and is not to be construed as a commitment by the Government. Three (3) copies of the material requested above should be received with fifteen (15) days after the date of publication. (0089)

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