Federal Correctional Complex, U.S. Penitentiary, POB 3500, White Deer, PA 17887-3500

J -- PREVENTATIVE MAINTENANCE Sol RFP 428-0010. Due 051895. POC Thomas G. Dufort, Contracting Officer, 717-547-0963 ext. 428. The United States Penitentiary in Allenwood, PA., intends to formally solicit on a sole source basis from Honeywell, Inc., a one year preventative maintenance contract for the existing Honeywell Graphic Central Energy Maintenance and Control System (later referred to as the ``System''). This is a computer based monitoring and control system located at the Federal Correctional Complex (FCC) in Allenwood. The System monitors and collects critical Heating, Ventilation, and Air Conditioning (HVAC) data at various equipment locations throughout the entire FCC. IT is imperative that all existing data be monitored and recorded and be available to the FCC. The Contracting Officer has received required approvals for this sole source procurement. The statutory authority permitting other than full and open competition is 41 U.S.C. 253(c)(1). The exception which permits use of the cited statutory authority is stated at FAR 6.302-1, ``only one responsible source and no other supplies or services will satisfy agency requirements.'' The communication protocol between the individual components (controllers, microcells) of the system is unique and proprietary to each manufacturer: therefore, one manufacturer's equipment will not interface with another manufacturer's equipment. In addition, the associated communication protocol and fiber optic diagrams are also proprietary, and licensed with ``restricted rights'' information. The maintenance/service contracts for the existing Honeywell Graphic Central System must use Honeywell's equipment (microcells, controllers, etc...) and existing software, or OEM software revisions, in order for the equipment to function properly. The minimum requirement is for a functioning integrated system which can be provided (maintained) only by Honeywell. Consequently, Honeywell is the only known source of service capability. Additionally, in existence are manufacturer proprietary rights, patent laws, and unique source codes in the computer system.The FCC does not own or possess ``limited'' or ``unlimited'' rights to the existing Honeywell operating system, applications software, and transmission interface protocol. Hence, all new software and modifications/maintenance of the existing software have to be by the original system manufacturer. The existing Honeywell Graphic Central System is also a highly specialized unique system consisting of specialized hardware and custom software. This service contract is being deemed available only from the original manufacturer (Honeywell) since it is likely that award to any other source would result in substantial duplication of cost to the Government that is not be expected to be recovered through competition. The duplication of cost would result from the complete replacement of the entire Central Graphic System, training expenses, operational expenses, etc.... Implementation of another source for hardware/software maintenance could also produce inevitable outages/downtime detrimental to fulfilling the FCC's requirements and to operations. The contract will provide a maintenance program in which the contractor, on a regular basis, will perform the routine maintenance essential to keep the System in proper operating condition. In addition, periodic efficiency testing and adjustments will be performed to ensure energy-effective operation of the System. A detailed service report will be provided after each service call to ensure closed-loop performance. The contractor will conduct or perform application, software, and hardware support services. These support services will: ensure mechanical systems are operating as programmed; enhance system operation to prevent system obsolescence; and, detect early signs of deteriorating performance and predict potential failures in order to allow advanced corrective action. The contractor will provide preferred-customer response to emergency service requests and will bill at preferred maintenance labor rates. Equipment repairs approved by the Government will be billed on a time and material basis, with the labor costs reflecting the preferred rate. The contractor will provide qualified personnel to conduct eight (8) hours of on-site training regarding operating and/or programming issues. Additionally, a training package on Graphic Central will be provided for eight (8) people - forty (40) hours per student, on site of the FCC. This package includes training on modifying parameters, trends, control points, alarm data, and controller operation of the System. A performance review of the services provided within the contract will be performed annually by the contractor. All software being upgraded or maintained under this contract is ``Honeywell'' brand trade name. All modifications to existing software shall be performed in accordance with the existing System software proprietary rights and ``restricted rights'' license. This is to ensure system integrity and interchangeability of components and continued system operation. The resulting maintenance service contract must ensure continuous system operation. This service contract would also provide system support and back-up for critical energy management and control functions. Please address all inquiries regarding this acquisition to the named Contracting Officer. The issuance date of the solicitation is anticipated to be April 18, 1995, with a closing date of May 18, 1995. See Note 22. (090)

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