USAID/Haiti, 17 Boulevard Harry Truman, Port-Au-Prince, Haiti 20521-3400

R -- TECHNICAL ASSISTANCE AND MANAGERIAL OVERSIGHT FOR DEMOCRACY ENHANCEMENT PROJECT, NATIONAL ASSEMBLY COMPONENT SOL RFP Haiti 521-95-004 DUE 041795 Clement J. Bucher, Contracting Officer, Tel (509) 22-5500, Fax (509) 23-9603 Port-Au-Prince, Haiti. USAID/Haiti is looking for the services of a U.S. Firm/Institution to implement its national assembly component program under the Democracy Enhancement Project (DEP). The purpose of the contract is to increase the efficiency and efficacy of administrative, operational and technical systems in both chambers to better define and improve the performance of their legislative, oversight and constituency functions. By the end of the contract, USAID expects the following outputs to have been achieved: a) both chambers will have designed and implemented a streamlined procedure for handling the initiation, review, analysis and approval of legislation, including agenda-setting and prioritization; b) both chambers will have redesigned and implemented their committee systems and upgraded their technical staff to support them; c) both chambers will have reorganized their administrative support structures, and upgraded (by employmentand training) their administrative personnel; d) a small legislative reference service will have been established for use by both chambers; e) basic office furniture and information equipment will be provided to both chambers, and an adequate locale secured for the senate; f) improved mechanisms will be designed and implemented to factor citizen concerns and popular participation into the policy deliberation process; g) techniques will have been introduced for better handling internal conflicts, especially concerning relations within and between different party factions; h) through technical assistance, both chambers will have made provision for a resource base for communal councils. The tasks to be undertaken to achieve these objectives are set forth in the following sections. The contractor will serve as the primary implementing agency for the national assembly component of the project. The contractor will provide the following inputs: a) long-term TA: the contractor will provide one resident advisor for approximately four years to assist in achieving project objectives. This advisor should be a specialist in legislative operations and organization. S/He will provide technical input and manage the implementation of all activities included in this component; b) short-term TA: based on annual work plans which will be developed in close consultation with USAID/Haiti and key Haitian players, the contractor will provide approximately 7 months of expatriate and 9 months of Haitian short-term consulting assistance. This assistance will be supplied over a 4 year period in support of project objectives; c) in-country, third country, and U.S. training: also following the consultative annual planning process, the contractor will provide and/or arrange for provision of approximately 10 person months of U.S. and\or third country training or observation tours, and approximately 140 months of in-country training; d) supportive commodity procurement: the contractor will undertake commodity procurement of office, training, and information management equipment and supplies to support the immediate needs of the national assembly and to equip the contractor's Port-Au-Prince project office. In addition to and/or complementing the subcontracting requirements stated below, no less than 10 percent of the total value of the contract will have to be subcontracted to Gray Amendment Entities (U.S. socially and economically disadvantaged, including women-owned businesses; historically black colleges and universities; U.S. colleges and universities with at least 40 percent Hispanic American students; and U.S. private voluntary organizations controlled by socially and economically disadvantaged individuals, including women.) To help identify potential subcontractors, a list of all organizations requesting a copy of the solicitation will be sent with each solicitation document. Organizations are encouraged to indicate whether they are Gray Amendment entities when requesting the solicitation and may indicate that they do not wish to be included on the list. By providing the list, AID does not endorse the listed organizations as being capable of carrying out the activity, nor does AID verify the claimed status of the organizations. Necessarily, the list will contain the names of only those organizations known prior to the issuance of the solicitation document. Proposals shall include plans reflecting no less than 10 percent subsontracting with above-defined entities. Proposals not including such plans will be considered non-responsive. Subcontracting with small business concerns and socially and economically disadvantaged entities: AID encourages the participation to the maximum extent possible of U.S. entities that are small businesss concerns, small disadvantaged business concerns, including women-owned concerns, historically Black colleges and universities, colleges and universities whose student body is at least 40 percent Hispanic American, and private voluntary organizations controlled by socially and economically disadvantaged individuals including women in accordance with Part 19 of the FAR and Part 726 of the AIDAR. It is anticipated that the prime contractor will make maximum practicable use of such entities. Subcontracting plans should be included in proposals submitted. USAID/Haiti anticipates issuing the solicitation for this procurement on/or shortly after April 17, 1995. Copies may be obtained only by written request to the contracting officer, USAID/Haiti (fax 509-23-9603). Requests should include complete mailing address, phone and fax numbers. (0097)

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