National Library of Medicine, Office of Acquisitions Management, Building 38A, Room B1N17, 8600 Rockville Pike, Bethesda, MD 20894

T -- PRESERVATION MICROFILMING SOL RFP NLM 95-103/DJH DUE 061695 POC Daniel J. Hartinger, (301) 496-6546. The National Library of Medicine has a requirement for the preservation microfilming of brittle library materials as a means of saving the information contained within them for future use. Preservation microfilming requires high standards for the quality of volume preparation, updating of bibliographic records, filming, and quality control. American National Standards Institute standards for the photographic processes used to produce an archival quality microfilm and other stringent technical requirements must be met. At the same time bibliographic control of the material must be carefully maintained to preserve access to it. Bibliographic control is achieved by careful page-by-page collation to identify all bibliographic and physical problems, preparation of targets and update of online records when volumes have been collated and later when the microfilm has been produced. NLM has writetn specifications and guidelines for targets and file maintenance. The project will be broken down into two parts. Part 1 consists of bibliographic control and preparation for filming. The subtasks of this part are 1) Search bibliographic utilities for titles to be filmed; 2) Pull volumes and perform page-by-page collation; 3) Determine appropriate preparation actions; 4) Produce various targets; 5) Program microfilm reels; 6) Inspect all work and correct all preparation errors; 7) Ship volumes to offsite filming facility; 8) Check-in filmed volumes and microfilm reels, 9) Update NLM online bibliographic files, 10) Track the location of each physical piece throughout the preparation process; 11) Monitor and control the overall preparation workflow; and 12) Perform rework as needed. Part 2 of the project is the filming of the material to archival standards and the production of a camera negative and print master copy of the film and labeling and boxing the film. The subtasks of Part 2, Preservation Microfiliming are: 1) Produce camera negative, print master, and if requested, service copy reels; 2) Produce various targets; 3) Follow special filming instructions provided for individual books; 4) If needed, and if approved by NLM, disbind volumes; 5) Box and label each reel; 6) Perform technical, physical, and page-by-page bibliographic inspection of film; 7) Correct all filming errors; 8) Fill out an NLM inspection form for each camera negative reel; 9) Return microfilm and filmed volumes to NLM; and 10) Perform rework as needed. Part 1 will be done on site at NLM in Bethesda, MD.; Part 2 will be done at a Contractor's facility. Potential offerors may propose on Part 1, Part 2 or both parts of the project. The Government reserves the right to make multiple awards. Approximately 25,000 volumes will be microfilmed under this contract over a five year period. It is anticipated that one-year fixed price, indefinite delivery (indefinite quantity) contract(s) will be awarded with options for four (4) successive one-year option periods. Request for proposals No. NLM 95-103/DJH will be available approximately fifteen calendar days after publication of this notice. All responsible sources may submit a proposal which will be considered by the National Library of Medicine. Copies may be obtained by writing to the National Library of Medicine, Office of Acquisitions Management, 8600 Rockville Pike, Building 38A, Room B1N17, Bethesda, Maryland 20894. Attention: Daniel J. Hartinger, Contract Specialist. Telephone or Fax requests will not be honored. (0115)

Loren Data Corp. http://www.ld.com (SYN# 0140 19950426\T-0002.SOL)