National Gallery of Art, Resource Acquisition, Washington, DC 20565

C -- FACILITIES PLANNING AND MAINTENANCE ASSESSMENTS POC Terry Vann Ellis, Contract Specialist, Jane V. Singley, Contracting Officer, 202-842-6400. The National Gallery of Art is seeking to procure services under an indefinite quantity contract for studies, investigation, assessments, and reports for facilities planning and maintenance management. The work requires professional services to support themanagement and planning of the National Gallery's facilities maintenance program. The work includes conducting surveys, collecting data and photographs, and preparing studies, investigations, and reports. The contract will consist of individually negotiated work orders during a one (1) year period with an option for one (1) additional year. The cumulative total of the contract, including the option year, shall not exceed $200,000. Each delivery order shall not exceed $50,000. Estimated contract award date is September 1995. Selection will be based on the following criteria which are listed in order of importance: (1) Experience in facilities management/public works operations, including organization, staffng, work control, preventive maintenance programs, HVAC systems operations and automatic controls, housekeeping programs, facilities condition assessment, and development of long-range maintenance and repair programs; (2) must have provided similar assessment/studies for other art galleries, museums, historical buildings, universities, hospitals, or municipalities.; (3) capability to sustain accomplishment of work within established time limits for multiple and simultaneous delivery orders; (4) past performance ratings from clients for related work performed within the last five (5) years. Include names and current phone numbers for at least five clients. Clients will be contacted during the evaluation process; (5) preference will be given to firms within communting distance of Washington DC. Unless otherwise specified, the final product of specific work orders will generally be a bound report and/or an MS DOS based electronically formatted report. Bound reports shall include compilation of the required work with all appropriate back-up material, including graphics, tables, references, etc. Unless specified in the scope of work, an executive summary shall be included at the beginning of all reports. The selected firm will be required to provide overhead, profit and anticipated disciplines' hourly rates to the Contracting Officer within ten (10) days of receiving the Request for Proposal (RFP). The selected firm may be subject to advisory audits. The first delivery order will be identified after initial award of the contract. The selected firm will also be required to participate in an orientation and site visit meeting within seven (7) days of notification. Each delivery order will be firm fixed-priced. Firms which meet the requirements described are invited to submit completed SF-254's and SF-255's to this office within 30 calendar days from the date of this announcement. SF-254's and SF-255's are also required to be submitted for all subcontractors that the prime contractor plans to utilize under this contract. Only the 11-92 edition of the SF-254 and SF-255 will be accepted. Supplemental information regarding specialized experience should be included in the SF-255. Firms are requested to include telefax numbers. Firms are reminded to complete all blocks on the SF-254 and SF-255. Responding firms are required to clearly identify tasks to be performed in-house and those to be subcontracted. Firms must submit the names and supporting qualifications of all subcontractors. In Block 10, state why your firm is specially qualified based on the selection evaluation criteria. ONly the SF-254 and SF-255 will be reviewed. Experience identified in Block 8 should not be more than five years old. The firm's person proposed to be the direct contact with NGA throughout the contract work must be identified as the ''Project Manager.'' Firms which do not comply with requirements will be considered non-responsive. No other general notification to firms under consideration for this project will be made. The SIC code is 8713. No additional roject information will be given to firms. Phone calls are discouraged. Site visits will not be arranged during the advertisement period. Submit SF-254 and SF-255 to the National Gallery of Art, Resource Acquisition Office/ARAP, 6th & Constitution Ave., N.W., Washington DC 20565, Attn: Terry Vann Ellis, by 3:30 p.m. on the established due date. Fax copies of SF-254's and SF-255's will not be accepted. This is not a request for proposals. All responsible sources may submit a response which will be considered. (0171)

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