Adm Office of the U S Courts, OFSA-CSD-CB, Washington, DC 20544

C -- ARCHITECT-ENGINEERING SERVICES SOL OXHSFDX-95-R-33 DUE 092095 POC Carol Smith (202) 273-1468 The Administration Office of the United States Courts (AOC) is soliciting architectual-engineering firms capable of conducting and interpreting a survey of existing facilities for purposes as stated below.Pursuant to the Congressional Accountability Act (CAA) the AOC will be preparing a report that will indicate the types of administrative actions and costs necessary to provide full program access by persons with disabilities to U.S. Court facilities, and the cost of building and facility alterations to bring Federal Courthouse buildings and facilities into compliance with the Americans with Disabilities Act (ADA) and the Rehabilitation Act of 1973 (504). It has been decided that one Federal Court district will be selected which is typical for the country, and generic cost estimates will be developed from that district for use in estimating the cost of bringing all Federal court facilities into compliance with Section 504 and the ADA. Since the General Services Administration (GSA) is responsible for facility access and the AOC is responsible for providing program accessability, the information provided must be structured to allow allocation of costs and implementation responsibilities between the respective government agencies. AOC envisions using the final product with a facility inventory system which will be used by facility managers and financial administrators to track progress and to develop capital improvement budgets. Qualified firms are invited to submit Standard Forms 254 and 255 to do the tasks set forth in the following Scope of Services: Develop a building survey report that details AOC and GSA responsibility and costs associated with the implementation of the requirements of the CAA.Using 504 and the Title II Interim Final version of the Architectual Guidelines of the ADA, develop a methodology, a physical survey of all U.S. Court facilities in the Eastern District of Virginia, and a report to include sufficient information to develop separate cost estimates for the implementation of Federal Courts programs and facilities accessibility.For the purposes of this survey and report, follow the strictest of the requirements found in Title II and III of the ADA (ADAAG), including the Interim Final edition, and the Uniform Federal Accessibility Standards (UFAS). Interview appropriate personnel to identify all programs offered in each facility and tie them to specific spaces and barriers. Survey all facilities and sites within the Eastern District of Virginia, including employee spaces but not mechanical rooms. A list of the spaces to be surveyed is available upon request to the contracting officer. Identify and document all barriers that would not be allowed in new construction under the ADAAG and AFAS.Show the location of each barrier by marking plans provided by AOC to the Contractor and by using rooom names and numbers in the barriers database. Provide the following information (using a barrier management database (BMS) for each barrier identified: 1. the actual condition found to be non-compliant with the design standards (measured), 2. the reference standard's section with which the barrier is non-compliant, 3. one possible solution which would physically remove the barrier to provide the same level of access that would be required by the standards during an alteration project affecting the barrier, 4. a generic cost estimate for the implementation of that barrier removal, 5. one acceptable administrative option, whenever the Contractor can develop one, which would provide program access without physical barrier removal, 6. a generic cost estimate for the implementation of that administrative option, 7. the use of the space (programs offered), 8. the security level of the space, 9. the location-based priorities outlined by the Department of Justice in Title III of the ADA, 10. the severity of the barrier, 11. the surveyor's comments about the specific details of each barrier and/or solution, and 12. a photograph of the barrier when necessary to explain conditions or solution. Assign default barrier removal phase codes to each barrier identified based on items 7 through 10 immediately above, according to a list of priorities developed jointly by the Contractor and AOC. Provide a preliminary report which lists the information described above for each barrier identified. Provide a report which summarizes the pilot study findings and possible solutions (both physical and administrative), lists of cost estimates for both (by phase codes) and by barrier types. Analyze the pilot study findings against a database of facility information provided by AOC containing the ages, square footages, facility uses and locations of all other U.S. Courts facilities nationwide. Using appropriate adjustment factors, project the barrier removal cost estimates from the pilot study to a total cost estimate for all Federal Court facilities in the United States. Provide a report from an electronic spreadsheet which summarizes the results of that interpretive analysis and projects the costs and schedule to complete the surveys and required barrier removal work, nationwide, at various funding levels per year. Computer software used for this project must be compatible with existing AOC software (Wordperfect and Quattro Pro, DOS and Windows versions). Timeline from date of contract award - including Progress review, Completion of facility surveys, Submission of preliminary report to AOC, and Submission of Final report: Approximately 3 months. Option to the Scope of Work: Work with AOC to develop and write a formal Draft Transition Plan (DTP) (for all affected facilities) for review. Revise the DTP according to comments received. Submit ten hard copies and an electronic database copy of the (Final) Transition Plan for formal adoption by AOC. The schedule for the DTP is to take roughly two months from beginning to end after the survey phase. Firms will be rated and selected on the following criteria: (1) recent specialized experience and technical competence of the firm in providing the type of study required; (2) professional qualifications of proposed team members as necessary for satisfactory performance of the required necessary services; (3) description of the barrier identification system that will be used to collect the data; (4) description of the barrier management system (BMS) that will be used to analyze the results and prepare reports; (5) past performance on contracts requiring surveys with regard to handicapped accessibility, especially surveys utilizing UFAS and ADA standards; (6) knowledge of UFAS and ADA; (7) capacity to meet and comply with the short performance period; (8) quality assurance/control methods; and (9) demonstration of how the proposed BMS will use the data collected during the surey of these facilities to estimate the costs for nationwide barrier removal and program access; the method which will be used to adjust for location cost factor; the proposed management plan; a timeline for completion of the work showing the phasing of each task to meet the specified performance periods, including the DTP option. The Contractor selection will be based solely on the submission materials; there will be no interviews. Firms desiring consideration shall submit hand delivered Standard Forms 254 and 255 to the attention of Ms. Carol Smith, OFSA-CSD-CB, AOUSC, F Street Loading Dock, Thurgood Marshall Federal Judiciary Building, One Colubus Circle, NE, Washington, DC 20002, or by regular mail to Ms. Carol Smith, AOUSC, OFSA-CSD-CB, Suite G-358, Washington, DC 20544, no later than 4:00 p.m. local time, September 20, 1995. Please reference Announcement OXHSFDX-95-R-033. This announcement is not a request for proposals. (0243)

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