Electronic Systems Center/AVK, Contracting Division, Command & Control Systems, 20 Schilling Circle, Hanscom AFB, MA 01731-2816

A -- SOURCES SOUGHT FOR THE INTEGRATED MAINTENANCE DATA SYSTEMS (IMDS) ACQUISITION EFFORT POC Pauline S. French, Contracts Specialist, 617-377-7387, frenchp@radium- vs1.hanscom.af.mil; Stephen M. Meehan, Contracting Officer, 617-377- 7391, meehans@radium-vs1.hanscom.af.mil. The Air Force is using an innovative, streamlined approach to select a contractor for the Integrated Maintenance Data System (IMDS). IMDS will integrate current and emerging maintenance related automated information systems into a single, open architecture, client/server system to satisfy Air Force maintenance information requirements. IMDS will incrementally subsume legacy information systems for maintenance data. IMDS will improve data and transaction flows from the point of maintenance in order to provide decision support to Air Force maintainers worldwide. We envision IMDS as a six year $100M or more effort, encompassing over 100 Air Force installations worldwide, with a user base potentially exceeding 200,000. IMDS will utilize an Evolutionary/Incremental approach to rapidly design, develop, test, deploy and sustain evolving state-of-the-industry information technology to meet customer requirements. The IMDS acquisition will consist of two phases. In the first phase, the Government intends to do a rapid assessment of the qualifications and capabilities of interested sources to identify highly qualified firms to continue in the streamlined acquisition for the IMDS contract. The second phase will entail a source selection focusing on the specific integration and management approach proposed for IMDS as well as demonstrated abilities. Contract award is estimated to occur in the fourth quarter of fiscal year 1996. Sources are sought for a single systems integrating contractor with the demonstrable experience in designing, developing, and integrating large, complex information systems. The contractor selected will be responsible for rapidly prototyping and fielding commercial-off-the-shelf (COTS) products for the evolutionary development and deployment of IMDS. Each source must have within the last five years experience in the following four areas: (1) Integration of very large systems with architectural similarity to IMDS (for example, systems with a large user populatin, geographically dispersed sites, standards-based, commercial hardware and software, information security, distributed and replicated databases, and interfaces with a wide variety of existing systems), (2) Migration of legacy databases to a single, seamless data structure to include data consolidation from multiple databases (including network (CODASYL) or hierarchical databases), support of existing interfaces from legacy systems to systems not being migrated, and iterative deployment, (3) Effective employment of modern information technology to implement a client/server architecture including specification of a robust systems architecture, evaluation of commercial systems, communications, and application software products, rapid prototyping and field testing, incremental fielding, and effective user support, and (4) Experience in implementing information systems requiring compliance with industrial and/or Defense Security measures to include data management, user authentication, and local/global communications. Interested sources are to submit a qualification package of no more than fifteen pages which describes their experience as a result of direct performance as a major information system integrator (as a prime contractor) of a system comparable in size and complexity as IMDS in the above four areas. Your qualification experience must include a description of your system engineering and integration development methods and processes that have been successfully employed over the past five years. Methods and processes should be in areas such as, but not limited to: (1) Requirements definition and allocation for incremental deliveries, (2) System-level trade-off studies for Information Technology (IT) COTS products, (3) Functional and physical architecture definition and specification, (4) Definition and tracking of critical system technical performance measurements, and (5) System technical risk definition and migration tracking. Sources are required to furnish customer information to include: (1) Contract number(s), (2) Contract name(s), (3) Contract value(s), (4) Performance period(s), and (5) Point(s) of contact. In addition to your experience qualifications sources must also submit, within the fifteen page limit, a description to include a diagram depicting the relationships of components in a conceptual IMDS Information Technology architecture. The architecture should be based on th following characteristics: (1) Geographically dispersed clients for multiple organizations, (2) Enterprise-wide databases with transparent data access, (3) Deployable clients with local database servers, (4) Concurrent operation with existing legacy system, (5) Operable with existing systems at local and remote locations, (6) Security measures for user authentication and access, data management, and communications, and (7) Standards based using COTS software and hardware products. The description need not cite specific commercial products but must delineate the type of product and standard to be used (for example, the server will be a relational database (SQL) running on a POSIX compliant platform). After review of your qualifications in response to this CBD announcement, offerors will be scheduled for a site visit by the Government team for an on-site review. IMDS program information is available on the Hanscom Electronic RFP Bulletin Board (HERBB) at (617) 274-0500 and IMDS World Wide Web Home Page at URL: http://lgm.ssc.af.mil/IMDS/IMDS.HTM. A MODEM and commercially available communications software are all that is needed to access HERBB. Hard copies are available at Phillips Laboratory Library, Hanscom AFB MA. Procedures for using the library may be obtained from Michelle Donohoe at (617) 377-6123. Responses must be submitted in hard copy on company letterhead, signed by a corporate officer, and via electronic media (3.5disk, 10 pitch font, Word or Word Perfect, single spaced, and 15 page limitation) to Mrs. Pauline French, ESC/AVK, 20 Schilling Circle, Hanscom AFB, MA 01731-2816 (Telephone (617) 377-7387) no later than 15 Dec 95. The transmittal letter will not be counted against the total response page count. The Government will conduct a technical and management qualification review based on the responses. Respondents must indicate whether they are large, small, or small disadvantaged businesses, whether they are women-owned and whether they are foreign or domestically owned and controlled. The IMDS SPO will conduct an informational meeting for all potential offerors on 6 Dec 95, at 4225 Logistics Ave., (Building #101, Area C), Suite 22, Wright-Patterson AFB OH 45433. If your company is interested in attending, please contact the IMDS Office, 4020 Executive Drive, Dayton OH 45430, or phone (513) 429-6333 no later than 1 Dec 95. Attendance will be limited to two representatives per copany. Although it is the Governments intent to focus on highly qualified firms, any offeror initially judged to be unqualified will be provided a copy of the solicitation upon their request and the offer from that firm will be evaluated without prejudice. An Ombudsman has been appointed to hear concerns from offerors or potential offerors during the proposal development phase of this acquisition. The purpose of the Ombudsman is not to diminish the authority of the program director or contracting officer, but to communicate offeror concerns, issues, disagreements, and recommendations to the appropriate government personnel. When requested, the Ombudsman will maintain strict confidentiality as to the source of the concern. The Ombudsman does not participate in the evaluation of the proposals or in the source selection process. Interested parties are invited to call Colonel Claude E. Messamore, Jr. at (617) 377-5106. The Ombudsman should only be contacted with issues or problems previously brought to the attention of the program manager and/or the contracting officer which could not be satisfactorily resolved, or issues that require contractor confidentiality. (0324)

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