U.S. Environmental Protection Agency, Contracts Management Division, Cincinnati, OH 45268-7001

99 -- U.S. EPA WELLNESS CENTER - CINCINNATI SOL WELLNESS CENTER DUE 032096 POC Contact Point, Billy Oden, (513)366-2126, Contracting Officer, Billy Oden, (513)366-2126 The Environmental Protection Agency is contemplating the procurement of the services of a FITNESS PROFESSIONAL to operate a wellness program in the Cincinnati, Ohio area and desires to assess competitive alternatives. The Cincinnati EPA's fitness facility is located at 26 W. Martin L. King Drive. The potential total audience for the wellness program is about 500 federal employees. Approximately 200 of these employees are currently members of the Wellness Center. The contractor will be responsible for the development and operation of the Wellness Center Program. The primary objective of the program is to improve employee health and fitness. The program should be conducted in such a way that it will also create greater employee awareness of health and fitness issues. EPA will contribute space and facilities for the Wellness Center. EPA will permit the contractor to use office equipment and furnishings. Additionally, EPA owns an assortment of exercise equipment which will be provided to the program. The contractor may use a selection of its own equipment with EPA's approval. However, EPA shall bear no cost for the use of the contractor's equipment, nor shall EPA accept any liability for maintenance, service, repair, or replacement of this equipment. The contractor will select and provide the type of recorded music appropriate for the specific exercise classes. The contractor will provide qualified staff to operate the Wellness Center during the hours of : Monday and Wednesday, 10:00 a.m. - 6:30 p.m.; and Tuesday, Thursday, and Friday, 6:30 a.m. - 3:30 p.m. The contractor will provide periodic 30 minute exercise classes and/or seminars twice a week at EPA's suburban Cincinnati (Norwood, OH) facility. These classes are typically presented between 11:00 a.m. and 1:00 p.m. The contractor will give aerobics and other exercise classes appropriate to meet employee needs and interests at both facilities. EPA's suburban Cincinnati location does not have facilities to house exercise equipment. The contractor will periodically perform safety checks and minor maintenance of exercise equipment. The contractor will provide materials necessary for the operation of the Wellness Center facility and programs. The contractor will be responsible for tagging out equipment requiring repair until it is safe to use. The contractor will periodically produce publicity in order to maintain awareness of the facility and programs. The contractor will provide health promotion programs/seminars, including relevant educational materials and books to promote awareness of the effect of life style on health. These programs will be coordinated with the on site U.S. Public Health Service Health Unit and be subject to the approval of EPA. The contractor will ensure that the appropriate approved medical clearance has been received as a prerequisite to membership. Other evaluations will be conducted by the contractor on medically approved applicants in order to assure proper clearance of employees prior to membership and participation in the physical activity component of the program. The contractor will develop exercise prescriptions and provide orientation and instruction prior to participation in the physical activity segment of the program. This may include instances of assisting members in a physician sponsored rehabilitation program. The contractor will make reassessments every six months of each member's medical status and fitness progress. Monthly reassessments may be necessary for individuals regarded as high risk members. The contractor will give recommendations regarding proposed operational hours adjustments or programmatic changes. Additionally, the contractor will produce data, evaluations, current membership information, and any other information regarding the utilization of services on a monthly basis. The contractor will develop quality assurance procedures as an integral part of each component of the program. The contractor will provide the appropriate computer and software to produce the required reports. The contractor will provide full time staff equivalent to between 1.5 to 2.0 persons. The staff will include the designation of a Wellness Coordinator to manage the program development, scheduling and oversight of all Wellness Center activities. All staff positions require successful completion of a basic first aid course and current CPR certification. Additionally, any staff member who instructs fitness classes must be certified through the International Dance and Exercise Association (IDEA), the Aerobic and Fitness Association of America (AFAA), the American College of Sports Medicine (ACSM), or the equivalent professional association. Also, a minimum of one year of instructor experience is required. The purpose of this synopsis is determine the amount of capability in the marketplace to support this requirement. THIS IS NOT A REQUEST FOR PROPOSAL. The Government will determine the extent of competition for this procurement based on the evaluation of the responses to this announcement. To ensure adequate competition among qualified offerors it is requested that all interested firms submit information which will establish the viability of their company and present their capabilities to perform the Government's requirements as set forth above. As a minimum, the capability statements should include company profile information and additionally should address the following points: 1) experience in operating wellness /fitness programs, showing size and scope; and 2) proficiency of staff to perform the requirements outlined above. CAPABILITY STATEMENTS SHOULD BE 15 PAGES OR LESS. DO NOT SEND A PROPOSAL. Firms responding this synopsis shall clearly indicate their size status. The capability statements should be mailed to U.S. Environmental Protection Agency, Contracts Management Division, Attn: Billy Oden, 26 W. Martin Luther King Drive, Cincinnati, OH 45268-7001. Capability statements must be received not later than March 20, 1996. (0066)

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