Contracting Office (fp), U.S. Coast Guard Academy, 15 Mohegan Avenue, New London, CT 06320-4195

R -- REGISTERED DIETITIAN SERVICES SOL DTCG39-96-B-3KB910 DUE 050196 POC Contact Caroline Bennington, Contracting Officer, 860-444-8665, FAX 860-444-8299 This is a combined synopsis/solicitation for commercial items prepared in accordance with Subpart 12.6, and supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are requested. A written solicitation will not be issued. In responding to this invitation to bid, offerors must refer to Solicitation DTCG39-96-B-3KB910. This solicitation incorporates the provisions and clauses in effect through Federal Acquisition Circular 90-37. The SIC Code for the services to be acquired is 8049. The small business size standard is $3.5M. Offers for the folliwing are due at the CGA Contracting Office by 2:00 p.m. (local time) on 5/1/96, (faxed bids will be accepted at (860) 444-8299): Item 0001 (Base Year), Registered Dietitian Services, Period of Performance (POP) 10/1/96 to 9/30/97, Not to Exceed (NTE) 1040 hours, $------/hour, Item 0002 (Option Year 1), Registered Dietitian Services, POP 10/1/97 to 9/30/98, NTE 1040 hours, $------/hour, Item 0003 (Option Year 2), Registered Dietitian Services, POP 10/1/98 to 9/30/99, NTE 1040 hours, $------/hour, Item 0004 (Option Year 3), Registered Dietitian Services, POP 10/1/99 to 9/30/2000, NTE 1040 hours, $------/hour, Item 0005 (Option Year 4), Registered Dietitian Services, POP 10/1/2000 to 9/30/2001, NTE 1040 hours, $------/hour. SCOPE-Provide Registered Dietitian Services to include consultation on food service programs, review of menus, and dietetic services to all military beneficiaries referred by the medical professional staff at the U.S. Coast Guard Academy (CGA), New London, CT. Perform services in accordance with current CGA food services contract, Armed Forces Recipe Card Service, CG Wellness Instruction (COMDTINST 6100.3), CG Medical Manual (COMDTINST 6100.1B), CGA Cadet Weight Management Program (SUPTINST 1020.1), Contact LT A. Yates at (860) 444-8430 to review these documents. PERSONNEL QUALIFICATIONS-Provide personnel who meet the following criteria: 1) Possess current state license as required by Connecticut state law, 2) Possess national registration by the American Dietetic Association. HEALTH REQUIREMENTS-Prior to commencement of work, obtain physical examinations for all personnel performing work and provide a copy of each report to the CGA Clinic Administrator stating the date physical examination completed and name of physician who performed examination with a statement regarding the individual's physical health (a physical examination administered more than 30 days prior to the commencement of work is not acceptable). The report will specifically address the presence of contagious diseases including, e.g., tuberculosis, hepatitis, sexually transmitted diseases, and AIDS. Personnel with an active contagious disease will not be permitted to perform work under this contract. PERSONAL APPEARANCE-The Contractor shall be neat, clean, well-groomed, and in appropriate attire. ''See-through'' material, ''cutoffs'', tank tops, clothing that displays slogans or pictures are not acceptable attire. Athletic style shoes may be worn provided they are color coordinated with the wearer's slacks, skirt, or dress. Facial hair (including beards, mustaches, sideburns) shall be trimmed so as not to appear unkempt or unclean or interfere with safe work practices. Clothing shall provide a professional appearance in keeping with normally accepted community standards of dress for the work being performed. QUALITY ASSURANCE/RISK MANAGEMENT-The quality of treatment provided by the Contractor shall meet or exceed standards of practice as prescribed by the state and/or federal authority, i.e., American Dietetic Commission. The Contractor shall indemnify the Government for any liability producing act or omission by contractor, its employees and/or agents during performance of dietetic consultative services. The Senior Medical Officer will evaluate the quality of professional and administrative services of the contractor periodically by, a) Visual inspection of contractor's daily activities, b) Review consultations and reports, and c) Health record-review of Standard Form 600 (health record) entries. PROFESSIONAL SERVICES-Contractor shall provide services on a routine part-time basis (20 hours weekly). Normal workday at the CGA is 7:00 a.m. to 3:30 p.m. (Monday-Friday). Services provided at any other time shall be by prior mutual agreement between Contractor and Contracting Officer (CO) or Contracting Officer's Technical Representative (COTR, the Clinic Administrator. Contractor shall provide all aspects of dietetic consultative services including: 1) Clinical assistance to include group nutritional counseling, case consultations from referring medical officer and duty status recommendations, preparation of documentation for medical staff review and patient's official CG medical record, periodically follow-up in dining facility observing meals and noting eating habits of patients, 2) Review and approve food service contractor menus to assure compliance with current food service contract. Contact with food service contractor shall be via the CO, 3) Conduct a minimum of four monthly random inspections each of box lunches and meals served by food service contractor to ascertain compliance with food service contract nutritional requirements. Contractor shall note methods of preparation with view toward predicting nutritional impact and menu acceptance, 4) Advise Chief, Health Services and the Food Service Officer regarding special dietary requirements (e.g., athletic training, inpatient meals), 5) Provide professional advice to unit Wellness Program Specialist, 6) Provide technical advice/review regarding development/preparation of new Statement of Work for food services contract, 7) Teach at least one clinic training session per quarter regarding review of standard dietetic topics, new developments, wellness counseling. Coordinate training with clinic training manager, 8) Serve as ad-hoc member of CGA Health/Wellness Committee, Clinic Professional Staff Committee, Food Service Selection Committee, 9) In those cases when Chief, Health Services Division indicates that an active duty member receiving consultation services is not Fit For Full Duty (FFFD), the contractor shall recommend, in writing, an appropriate duty status and duration. Patient must return to command for final disposition, 10) Contractor shall refer to Clinic Senior Medical Officer any patient medical condition that requires evaluation and/or treatment. GOVERNMENT FURNISHED SUPPLIES & EQUIPMENT-CGA Clinic will provide an office and supplies commonly utilized as follows (but not limited to): Medical smock, office supplies, medical forms, booklets, demonstration models, other disposable supplies. CGA will provide equipment necessary to perform services as follows (but not limited to): Macintosh 6100 CD or Standard Work Station III personal computer, Nutritionist III software program, scales, illustrative charts, body composition machine. RECORDS, REPORTS, AUDITS- 1) Outpatient Records-Contractor shall only treat patients who present a CG health or clinical record and refer any patient seeking care without a clinic record to the medical administrative staff. Clinic records are sole property of CG. Contractor is not required or authorized to maintain separate treatment records, 2) Clinic Records/Record Entries-Each record shall contain the following information: name, rank/rate or beneficiary category, active duty member SSN, active duty sponsor unit address/home address (if patient not active duty member); Entries must be adequate for continued patient care, to evaluate for quality of care and to substantiate disability, if indicated. Clinic record entries shall be limited to either a health record (SF600) or a consultation sheet (SF513). Entries must be legible and contain at least the following: By the Subjective, Objective, Assessment Plan (SOAP) for SF600s and as deemed appropriate by Senior Medical Officer for SF513s, 1) Date of Service, 2) Place of Service, 3) Chief Complaint, 4) History and Physical Findings, 5) Diagnostic Procedures (including x-ray), 6) Diagnosis, 7) Treatment Planning, 8) Duty Status Recommendation (as needed), 9) Medical Officer's Signature, 10) Contractor's Signature. NOTES: Handwritten entries must be completed the day services are rendered and Contractor will have access to necessary medical information for assessment/counseling. Other forms may be used with Clinic Administrator approval. All Contractor documentation/record entries shall be sufficient to justify claims for services presented to CG. DELIVERABLES-Contractor shall provide following weekly reports, a) Weekly menus after review/signature, b) Recommended menu changes, c) Nutritional problems with menus and food preparation, d) Findings/recommendations regarding meal or box lunch inspections, 3) Number of patients counselled, general categories of day patients, counselling conducted (e.g., cadets, active duty, retirees, dependents, overweight, blook pressure, low salt, etc.). The following provisions and clauses will apply to this contract: 52.212-1 - Instructions to Offerors-Commercial Items, 52.212-2 Evaluation-Commercial Items-Evaluation Criteria-Price and Price Related Factors, 52.212-3 - Offeror Representations and Certifications-Commercial Items, 52.212-4 Contract Terms and Conditions-Commercial Items, 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. The following clauses are applicable: 52.203-6 Restrictions on Subcontractor Sales to the Government (JUL 95)-Alternate I (OCT 95), 52.230-10, Price or Fee Adjustment for Illegal or Improper Activity (SEP 90), 52.219-8 Utilization of Small, Small Disadvantaged and Women-Owned Small Business Concerns (OCT 95), 52.222-26 Equal Opportunity (APR 84), 52.222-35 Affirmative Action for Special Disabled and Vietnam Era Veterans (APR 84), 52.222-36 Affirmative Action for Handicapped Workers (APR 84), 52.222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era (JAN 88), 52.225-19 European Union Sanction for Services (JAN 96), 52.222-41 Service Contract Act of 1965 (NAY 89), 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 89), 52.222-43 Fair Labor Standards Act and Service Contract Act-Price Adjustments (MAY 89), 52.237-7 Indemnification and Medical Liability Insurance (SEP 89). ADDITIONAL TERMS AND CONDITIONS: The contractor and/or its employees/agents shall maintain confidentiality of all patient and related information. Funding is available for Item 0001 (Base Year) only. Items 0002 through 0005 are option items which the CGA may choose to exercise unilaterally. CBD Note 26 applies. Contact Caroline Bennington at (860) 444-8665 for information regarding this solicitation. (0089)

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