Federal Emergency Management Agency Acquisition Operations Division 500 C Street, SW, Room 350 Washington, DC 20472

C -- FLOOD INSURANCE RESTUDIES IN THE STATE OF FLORIDA FOR FY 97 POC William Roberson, Contract Specialst 202/646-3622 Patricia A. English, Contracting Officer 202/646-4257. Flood Insurance Restudies In The State of Florida For FY 97 Synopsis COMB-97 Due 05/13/96 POC William Roberson, Contract Specialist (202) 646-3622; Patricia A. English, Contracting Officer (202) 646-4257. The Federal Emergency Management Agency (FEMA) intends to award a contract in FY 97 for each of the packages listed below, subject to the availability of funds, for Flood Insurance Restudies (RFISs) located in communities subject to coastal and riverine flooding. The selected firm will be required to provide the following services: (1) determine the flood hazard areas in the assigned community; (2) perform wave height and wave runup analyses; (3) develop flood elevation frequency data for the 10-, 50-, 100-, and 500-year return periods resulting from combined storm surges and wave action including open coast and inland areas flooded inland through overland or natural and artificial waterways; (4) develop flood frequency data for the 10-, 50-, 100-, and 500-year return periods and identify the floodway for a 100-year flood for riverine areas; (5) prepare draft reports and maps which outline flood hazard areas and flood risk zones; and (6) coordinate and consult with local community officials, FEMA staff, and FEMA review contractors, And others, as required. The communities will be studies in varying degrees of engineering detail depending upon the amount of floodplain development occurring. The cost to perform each study is estimated not to exceed $500,000. The starting date for the studies is scheduled for the second quarter of FY 97 and is estimated to take 12 months to complete; with the exception of Package 2 which will have a 12-month period of performance with two one-year options. FEMA intends to utilize ``set-aside'' procedures, where applicable, to contract with qualified small business firms. To be considered eligible for ``set-aside'' procedures, such A&E firms must clearly indicate on their SF 255: (1) appropriate certifications as small businesses (self certification), and (2) annual average gross revenue for the last three fiscal years which must be less than or equal to $2.5 million. If an insufficient number of firms respond or an insufficient number is determined to be qualified utilizing the ``set-aside'' procedures, large firms will also be considered. This procurement is classified under the Standard Industrial Classification Code 8711, Other Engineering Services. The following packages are ``set-aside'' for small business firms, provided a sufficient number of qualified firms apply: (Package 1): St. Johns County (St. Johns Co.), FL; and (Package 2): Lee County (Lee Co.), FL. Package 2 will contain two one year options; Option 1 beginning in FY 98 for Charlotte County (Charlotte Co.), FL, and Option 2 beginning in FY 99 for Flagler County (Flagler Co.), FL. The anticipated contract type will be cost reimbursable plus fixed fee. Only firms having an accounting system meeting the Defense Contract Audit Agency (DCAA) standards for cost reimbursable contracts will be given consideration for contract award. Firms interested in being considered to perform this work are urged to submit a Standard Form (SF) 254 and SF 255 for each of the firm's home, regional, or branch office where they wish to be considered, showing project experience for each specific office and listing the personnel in that office who would be assigned to perform the work. This is not a request for proposal nor is a proposal desired. Submission under this notice is requested only from those firms having the capability to perform coastal and riverine flood studies as described herein. Joint ventures must include a copy of the legal joint venture agreement signed by an authorized officer from each of the firms comprising the joint venture with the chief executive officer of each entity identified and must indicate the percentage and type of work that will be performed by each participating firm. If the offeror is a joint venture, ITEM FIVE of the SF 255 must be completed in full for the joint venture to be considered. Only one SF 255 shall be submitted for joint ventures. ONLY USE STANDARD PAGES OF THE SF 254 and SF 255 (Rev. 11-92) prescribed by GSA. Offerors shall submit one copy of the SF 254 and SF 255 for each package that is being applied for, in order to be considered. No more than ten (10) brief resumes may be submitted as part of item 7 of the SF 255; and each resume shall not exceed one side of one page; using standard 10-point type size. Item 10 of the SF 255 shall be limited to one single-sided page, also using standard 10-point type size. All other material such as brochures, samples of work, attachments or extra pages will not be considered, and will be discarded upon receipt. Firms will be selected using procedures for acquisition of architect-engineer services set forth in FAR, Part 36 (Brooks Act, 40 U.S.C. #541-544 (1988), as amended) and the FEMA Acquisition Regulations subparts 4436.6. Selection criteria will be in accordance with FAR Section 36.602-1, Selection Criteria. If a firm has multiple offices, for each of the criteria requiring demonstrated ability and experience, show project experience for each specific office and list the personnel in that office who would be assigned to perform the work. The following thirteen factors will be used in the selection of the firms: (1) demonstrated experience and professional qualifications of key personnel in performing studies for water supply, irrigation, and drainage design; and in hydraulic modeling of flood control works, reservoir planning bridge design, and open channel hydraulics, etc. Notice that subcontracting of hydraulics is not allowed. In scoring this factor, the Government will also evaluate the demonstrated experience of the key personnel in performing the related work while employed by the firm (Max. pts. 10); (2) specialized experience of in-house staff in hydrology. Note that subcontracting of hydrology is not allowed (Max. pts. 10); (3) specialized experience of in-house staff in open channel hydraulics (Max. pts. 10); (4) demonstrated ability and experience of key personnel in applying storm surge models to simulate storm surge in coastal areas. In scoring this factor, the Government will also evaluate the demonstrated experience of the key personnel in performing the related work while employed by the firm (Max. pts. 10); (5) demonstrated experience of key personnel in predictions or numerical simulations of tides, waves, and tsunamis. In scoring this factor, the Government will. also evaluate the demonstrated experience of the key personnel in performing the related work while employed by the firm (Max. pts. 10); (6) experience of key personnel in coastal engineering works including, but not limited to, studies of beach erosion, tidal propagation in bays, estuary and inlet hydraulic studies and shore protection designs. In scoring this factor, the Government will also evaluate the demonstrated experience of the key personnel in performing the related work while employed by the firm. (Max. pts. 10); (7) specialized experience of key personnel in oceanographical engineering, hydraulics, hydrology, civil engineering and in mathematical modeling. In scoring this factor, the Government will also evaluate the demonstrated experience of the key personnel in performing the related work while employed by the firm (Max. pts. 7); (8) specialized experience and technical competence of key personnel in flood risk assessment and flood plain mapping for coastal and riverine environs. In scoring this factor, the Government will also evaluate the demonstrated experience of the key personnel in performing the related work while employed by the firm. (Max. pts. 7); (9) in-house staff experience in managing and performing map digitizing and application of Geographic Information Systems (GIS) technology (Max. pts. 7); (10) past performance on flood insurance studies or related work of a similar magnitude and complexity in risk assessment/flood plain information studies in the past three fiscal years with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules (Max. pts. 5); (11) capacity of the firm's office applying for work to meet the flood insurance study requirements within a 12-month period (Max. pts. 5); (12) performance of the firm in, and familiarity withy, the study communities or areas; which will include an evaluation of the firm's experience working with the local-area governmental authorities (Max. pts. 5); and (13) geographical proximity of the firm's home/regional/branch offices where work is to be performed to area to be studied (Max. pts. 4). Following an in depth evaluation of the qualification and performance data submitted, three or more firms considered to be the most highly qualified to provide the type of service required, will be selected for a ``short-list''. These firms will receive written notice of their selection and given a chance to provide additional data. Upon receipt of the ``short-list'' responses, a final evaluation and selection of the most qualified firm will be made. A proposal will be requested, and cost negotiations will be conducted beginning with the most preferred firm in the final selection, and will proceed until an award is made or all the short-listed firms have been rejected. Responses shall reference ``Synopsis Number: COMB-97, Flood Insurance Restudies for FY 97'' and the package number and communities where work is to be performed on the face of both the SF 254 and SF 255 as well as the outside of the envelope. All firms interested in the FY 97 work, regardless of prior submissions, must furnish new forms marked As stated above in order to be considered. FEMA encourages, to the maximum practicable extent, the subcontracting to small concerns and disadvantaged business concerns. All information requested by this announcement must be received by the Contracting Officer no later than 3:00 PM local time in Room 350 on 05/13/96 at the following address, Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472, ATTENTION: William Roberson, Room 350. Firms submitting responses must allow several extra days for mail handling because late submissions will not be considered except as noted in Federal Acquisition Regulations (FAR), Part 14.304. (099)

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