NIH, NITAAC, 6120 Executive Blvd, Rockville, MD 20892-7260

70 -- IMAGING REQUIREMENT SOL 263-96-P(DE)-0305 DUE 071896 POC Gale Greenwald, Contract Specialist, (301) 402-3345. The National Institutes of Health intends to procure multiple Task Order Contracts to provide electronic imaging system requirements. The proposals are due July 18, 1996 by 4:00 P.M. local time as referenced in Section L of the solicitation. The official release date of the RFP is June 18, 1996. The entire RFP is hereby incorporated by reference into this synopsis and is located at the NIH home page address: http://www.nih.gov/od/oirm. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The following provides a general overview of our imaging system requirements. Document Conversion and Electronic Storage: The NIH requirements for document conversion and electronic storage address the need to archive, while maintaining search, retrieval, and printing capabilities, large quantities of legacy data such as first line correspondence, courtesy correspondence, policies, reports, manuals, historical files, etc. It includes textual documents, graphics, and photographs. Due to different filing requirements, this data is currently often stored in duplicate. This data currently exists on paper, microfiche, or microfilm media. Conversion may be from paper to microfilm or from all hardcopy media to electronic form. Electronic Document Management: Our Electronic Document Management (EDM) requirements addresses the overall cataloguing and control, e.g. age monitoring for timely deletion, of organizational information residing in documents such as business forms, reports, letters, memos, policy statements, contracts, agreements, etc. Many requirements are driven by regulatory requirements (archiving audits, protocols, adverse drug reaction reports, etc.). These requirements may dictate automated or manual identification schemes for electronic documents. Management of hard copy documents may also be included through manual identification schemes such as bar coding. The control information must be electronic so it may be shared by a broad group of users, easily integrating with automated workflow systems. However, legal requirements dictate that hardcopy of some documents must be kept for certain periods and that most others be read access only to maintain document integrity. Administrative Correspondence Workflow: Typical NIH business processes, such as the review of grant applications consist of the flow and processing of information. Automated workflow systems are needed to monitor and guide this flow, based on predefined sets of rules. The process monitoring must provide a clear picture of the state of the workflow. The rule sets must be easily programmable to enable control and easy implementation of change as needed. Clinical, Biological, Research Radiological: Image processing within the Clinical, Biological, Research and Radiological arenas is needed at NIH to address those document management and workflow requirements particular to the organizational administrative requirements as mentioned above. In addition, however, these disciplines need electronic image applications which are particular to the type of work being performed. These applications support diagnosis and therapy decision systems which have historically depended on hard copy spatially oriented information such as X-ray films and microscope diagnostic histology images. Bringing the power of modern computational systems to these legacy systems, just as with hard copy text documents, requires conversion of this spatial information to electronic form. The information content of these documents is much richer, however, and the corresponding imaging applications are significantly more involved. For instance, medical image analysis may require recognition of slight differences in shading, a much more stringent requirement than optical character recognition. Additional applications also exist which have no corresponding analogue with document imaging, such as 3D visualization. Systems Maintenance: Most hardware generally requires service to keep it in operating condition. Equipment which manipulates paper such as automatic document scanners have particularly stringent service requirements. Systems involving significant software components, such as workflow and EDM systems, also require software maintenance to remedy bugs or provide for changes in performance requirements which will appear as the system is used. Continuing system maintenance services are needed throughout the NIH to address all maintenance issues associated with imaging systems. Overall requirements include, to various degrees, scaleable expansion of system functionality, remote connectivity via network access, document access via alphabetic, chronological, and subject order, and non-proprietary/easily integrated software. ALL activities relative to this procurement shall be posted on the National Information Technology Acquisition and Assessment Center (NITAAC) home page address: http://www.nih.gov/od/oirm. The Agency point of contact is Gale Greenwald, National Institutes of Health, National Information Technology Acquisition and Assessment Center (NITAAC), 6120 Executive Blvd, - MSC 7260, Room 884, Rockville, MD 20892-7260, by email at Gale_Greenwald@nih.gov, by fax at (301) 402-3406/7 or at (301) 402-3345. (0169)

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