US ARMY ENGINEERING & SUPPORT CENTER, ATTN: CEHNC-CT-S, 4820 UNIVERSITY SQUARE, HUNTSVILLE AL 35816-1822

J -- MAINTENANCE SERVICE SUPPORT FOR GENERAL ELECTRIC MEDICAL SYSTEMS CT HISPEED SYSTEM (MMCN # E4406) LOCATED AT TRIPLER ARMY MEDICAL CENTER, HAWAII SOL DACA87-96-R-0043 DUE 080296 POC Contract Specialist Jan Burke (205) 895-1147 Contracting Officer Edna Sheridan (205) 895-1146 (Site Code DACA87) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The combined synopsis/solicitation number is DACA87- 96-R-0043 and is issued as a Request For Proposal (RFP). The combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-38. The Standard Industrial Classification (SIC) is 8062 and the Small Business Size Standard is 5.0 million dollars. A non-competitive negotiation is proposed with General Electric Medical Systems (GEMS), Milwaukee, Wisconsin, because this procurement is confined to maintenance and repair service of General Electric CT equipment. See Numbered Note 22 for the exception that due to the acquisition of a Commercial Item all proposals received within fifteen days after date of publication of this synopsis will be considered by the Government. Other than full and open competition is based on only one responsible source and no other services will satisfy agency requirements. CLIN 0001, Maintenance Service Support Program for twelve consecutive months each (offeror shall include unit price and extension amount) for General Electric CT #1 HiSpeed (MMCN E4406) in accordance with the Scope of Work. Period of Performance is for twelve (12) months commencing August 4, 1996 and ending August 3, 1997. Proposals for the firm-fixed price contract shall include pricing for the basic year and four one-year Options. Options up to and including 100% may be exercised at any time and from time to time up to 30 days prior to the last date of the period of performance (August 3, 1997). Pricing shall include the Hawaii General Excise Tax and requested service reports and work reports in accordance with the attached Scope of Work. Services shall be performed in accordance with the SCOPE OF WORK: Except as otherwise provided herein, the contractor shall provide labor, parts (including glassware), materials and equipment necessary to perform all operations in connection with the maintenance and servicing of the Government owned, GEMS, equipment located in the Radiology Department at Tripler Army Medical Center, Hawaii. PREVENTIVE MAINTENANCE SERVICES: The contractor shall perform 12 scheduled preventive maintenance inspections during the contract period. The first inspection shall be performed on or about the effective date of the contract and subsequent inspections shall be scheduled every month for a total of 12 inspections. The scheduled preventive maintenance inspections shall include calibration test and any other test required to assure the instruments are performing to factory standards. Any worn or defective parts or materials shall be replaced by the contractor at no additional charge to the Government. The replacement of worn or defective parts or materials shall commence immediately and be completed within 5 work days. The dates of the monthly preventive maintenance inspections shall be coordinated in advance with the Contracting Officer's Representative (COR) and will be performed between the hours of 8 a.m. and 5 p.m., Monday through Friday, excluding Federal holidays. REPAIR SERVICES: The contractor shall provide labor, parts (including glassware), materials and equipment, as required, due to instrument failure. The contractor shall provide cosmetic repairs, FMIs and software upgrades during PM hours. Contractor must respond to service calls telephonically within 30 minutes. Service calls will be performed within 2 hours after notification between the hours of 8 a.m. and 5 p.m., Monday through Friday, excluding Federal holidays. All repairs requiring replacement parts shall be completed within 5 work days. Contractor shall have trained and qualified personnel available as indicated in this section to respond on-site. The contractor shall guarantee equipment uptime of 95 percent. ON-SITE REPAIR/SERVICES: Contractor's representative shall report to or telephonically notify the Medical Equipment Maintenance Manager prior to commencing services during normal work hours from 7 a.m. until 4 p.m. During other than normal work hours, contractor's representative shall report to the Administrative Officer of the Day (AOD). Upon completion of services, a written service report shall be provided to the Medical Equipment Maintenance Manager or AOD. The service report shall provide detailed information regarding the cause of equipment malfunction and corrective action taken, to include the time required to complete the work, price of labor (hourly rate) and a list of parts replaced with the price for each part. In the event all information is not available to the contractor's representative when services are performed, the initial service report shall include all information stated above except for price. Contractor shall provide the balance of the required information in writing to the Chief, Medical Equipment Maintenance Branch, not later than 10 days after services are completed. WORK ORDER CONTROL NUMBER AND WORK REPORT: Scheduled preventive maintenance inspections shall be coordinated in advance with the COR. Any other services or emergency repairs shall be performed by the contractor only after notification by Medical Maintenance personnel. Under no circumstances will the contractor accept any calls for maintenance or emergency repairs other than as stated in this paragraph. Prior to commencement of any type of service call, contract personnel shall report in person to the Medical Maintenance Branch. Contractor personnel will receive a work order number from the work order clerk authorizing him/her to proceed with the required services. Whenever available, a repair technician will accompany the service technician to the repair site to observe repairs and receive appropriate technical service data. Upon completion of all services or emergency repairs, contractor personnel responsible for servicing the equipment shall prepare a work report, which shall include the following: Work Order Control Number; Contract Number; Brief Description of the Services Performed; Number of Hours Worked; Date and Time of Completion; and Lists of Parts Used, if any, and Cost. Contractor personnel shall obtain written concurrence of the accompanying Medical Maintenance Branch repair technician. The completed work report and signed DA Form 2407 shall then be hand-carried directly to the Medical Maintenance Branch. The provisions of the paragraph must be fulfilled in order to guarantee final acceptance by the Government. Final inspections and acceptance shall be made by the COR only after submission of the work report and signed DA Form 2407. TELEPHONE SUPPORT: Telephone support by qualified technical personnel shall be provided in support of maintenance and repair of equipment upon request. MAINTENANCE/SERVICE CONTRACTS-CERTIFICATION OF TRAINING: Maintenance/Service contracts shall require the offeror to establish its qualifications before award. The following local clause shall be added to maintenance contracts: The contractor shall provide documentation evidencing technicians are factory-certified by the manufacturer on the specific brand, model and list of components of the GEMS CT #1 HiSpeed Scanner System specified in this combined synopsis/solicitation. The contractor shall provide documentation/references evidencing technicians have been competently servicing applicable medical equipment for at least 2 years. The contractor shall provide the documentation with its offer. Failure to submit required documentation may result in your offer being considered nonconforming to the solicitation requirements. TRAINING CREDITS: The contractor shall provide TIP TV Broadcast or Video Tapes for CME Training Credits. PAYMENT: Payment will be made monthly upon submission of invoices for services rendered and accepted by the Government. Each invoice shall reference the Contract Number. The following is a list of Serial Numbers for the components of the CT #1 HiSpeed Scanner System (MMCM E4406) located in Radiology at Tripler Army Medical Cenetr, Hawaii: Console Operators (MMCM E4407), 192889CN4; High Speed Table (MMCM E4408), 193262CN3; Slip Ring Gantry (MMCM E4409), 193223CN5; Tube Housing (MMCM E4410), 100013EC2; Generator (36KW) (MMCM E4411), PRESENT; and Power Distribution Unit (MMCM E4412), CT0227. PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE: The following FAR Provisions are applicable to this acquisition: 52.212-1, Instructions to Offerors-Commercial Items (Oct 1995); 52.212-3, Offeror Representations and Certifications-Commercial Items (Mar 1996); and 52.217-5, Evaluation of Options (Jul 1990). The following FAR Clauses are applicable to this acquisition: 52.212-4, Contract Terms and Conditions-Commercial Items (Oct 1995); 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Jan 1996); 52.217-8, Option To Extend Services (Aug 1989); and 252.201-7000, Contracting Officer's Representative (Dec 1991). OFFERS ARE DUE: No Later Than August 2, 1996 at noon, Central Time, and may be mailed or received by facsimile to The U.S. Army Engineering and Support Center, ATTN: CEHNC-CT-S (Jan Burke), P.O. Box 1600, Huntsville, AL 35807-4301, Telephone: (205)895-1147, Facsimile: (205)895-1197. (0199)

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