Federal Bureau of Prisons, United States Penitentiary, Regional Contracting Office, Leavenworth, KS 66048-1254

Q -- EAR, NOSE, THROAT SERVICES Sol RFQ135-341 Due 083096 POC Mary Upchurch, Contracting Officer, 913-682-8700, extension 611 (I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in the notice. This announcement constitutes the only solicitation; quotes are being requested and written solicitations will not be issued. (II) This solicitation is issued as Request-For-Quote RFQ 135-341. (III) The solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular FAC39. (IV) This solicitation is 100% set-aside for small business. It is advertised as full and open competition with a Standard Industrial Classification Code (SIC) of 8099, with a size standard of 3.5 million. (V) (Line Item One): The contractor shall provide in-house cost effective Ear, Nose and Throat consultation services to the U S Penitentiary and Federal Prison Camp at Marion, IL. Offeror will provide professional evaluation and treatment, only in their field of expertise, to inmates that are referred to the contractor by USP, Marion Medical Staff members. Direct entries into the inmate's Medical Record by the contractor is not permitted. Each patient encounter will be documented using an official consultation form. All orders, prescriptions, and follow-up appointments issued by the vendor are considered recommendations until countersigned and approved by the Clinical Director or designee. Provision of services under this contract will require frequent and unsupervised contact with inmates. Contractor will not be responsible for the administrative management of inmates other than to ensure that those inmate involved in activities within the contractor's scope of work shall abide by all rules in effect to ensure their safety and will being. Contractor will report any infraction of institution rules and regulations on the part of the inmate to the Health Services Administrator. Services to be provided in 4 (four) hour sessions, 1 (one) session per month. Specific dates and times of visits will be determined mutually between the contractor and the Health Services Administrator. Hours of work must be during normal work days and hours, Monday through Friday, 730am - 4:00pm, excluding official Government holidays. This contract will be for one base year and four option years. The base year will be from date of award to 9/30/97. The first option year will be 10/1/97 - 9/30/98; second option year will be 10/1/98 - 9/30/99; third option year will be 10/1/99 to 9/30/2000; and the fourth option year will be 10/1/2000 - 9/30/2001. (VI) Offeror must have an acceptable Medical Degree, Physician licensure in a state, successfully completed a recognized residency in ENT, and hold a current license in ENT is a state, preferable Illinois. Required documentation for appointment consist of (a) primary source verification of credential by a JCAHO standards; (b) a copy of applicants current state licensure (Preferable the state of Illinois; (c) a copy of applicant's current private malpractice insurance; (d) approval of Application for Appointment to the Medical Staff; and (e) security clearance including a drug screening urine. Offeror's will be required to maintain a system of records for documentation of specific services performed and will require adherence to the Privacy Act of 1974. (VII) All contract effort will take place at the United States Penitentiary and Federal Prison Camp, Route 5, Little Grassy Road, Marion, IL 62959. All program supplies will be furnished by the Government. The contractor shall agree to adhere to all regulations prescribed by the institution for safety, security, custody and conduct of inmates. The awarded contractor shall attend an orientation session, prior to assuming contract effort. Reimbursement to the contractor for time spent in the institution security orientation shall be at the contract rate. In accordance with the Prompt Payment Act, contract payments will be made monthly, based on sessions received by the Government. For security reasons, the Government reserves the right to prohibit certain contractor employees from working under this contract. The contractor's performance will be monitored by the Contracting Officers Technical Representative (CORT) in accordance with Justice Acquisition Regulation (JAR) clause 2852.270-70, ``Contracting Officers Technical Representative.'' Larry Madigan, Health Services Administrator, USP and FPC Marion, IL (618) 964-1441, Ext. 241, is hereby designated to act as COTR under this contract. The COTR is responsible for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual scope of work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment, prior to forwarding the original invoice to the payment office and a confirmed copy to the Contracting Officer. The COTR does not have the authority to alter the contractor's obligations under the contract, direct changes that fall within the purview of the General Provisions clause, entitled ``Changes''and/or modify any of the expressed terms, conditions, specifications, or cost to the Government. If as a result of technical discussions, it is desirable to alter/change contractual obligations or the scope of work, the Contracting officer shall issue such changes in writing with a signed modification. (VIII) FAR clause 52.212-1 Instructions to Offerors-Commercial is hereby included by reference. The following are addenda to FAR clause 52.212-1: At paragraph (c), Period for Acceptance of Offers, the amount of time and offeror must hold its prices firm is hereby changed. An offeror must hold the prices in its proposals, firm for 60 calendar days from the date specified for receipt of proposals. Paragraph (e) multiple offers has been determined by the Contracting Officer to be non-acceptable to this solicitation and is hereby removed in its entirety for the purpose of this requirement. Offerors are advised that proposals shall be evaluated without discussions. Award might be made to the responsible offeror whose proposal is responsive to the terms of the RFQ and is most advantageous to the government. Business references: In accordance with FAR subpart 9.104-1, each offer is required to provide information on a reasonable number of recent and relevant contracts for the same or similar items, as well as the offeror's primary financial institution, to include contract numbers, points-of-contact, telephone numbers, and any other relevant information, which will be used by the Contracting Officer to make a responsibility determination about a prospective offeror. FAR provision 52.212-3 Offeror Representations and Certifications-Commercial Items, shall be completed and submitted with the proposal. FAR clause 52.212-4, Contract Terms and Conditions-Commercial Items, hereby applies to this solicitation. The following are addenda to FAR clause 52.212-4 (1) The following FAR clauses are hereby incorporated by reference: 52.232-18 Availability of Funds, 52.203-3 Gratuities, 52.224-1 Privacy Act Notification, 52.224-2 Privacy Act, 52.225-11 Restrictions on Certain Foreign Purchases, 52.228-5 Insurance-Work on a Government Installation, 52.237-2 Protection of Government Buildings, Equipment and Vegetation, 52.237-5 Indemnification and Medical Liability Insurance, Justice Acquisition Regulation (JAR) clause 2852.270-70, Contracting Officer's Technical Representative. FAR clauses are hereby incorporated in full text: FAR 52.216-1 Type of Contract: The Government contemplates award of a Firm-Fixed Price contract resulting from this solicitation;. The following terms and conditions are hereby incorporated: Security Requirements: A security file will be maintained on each of the contractor's employees for the contract duration. The following information will be maintained win the file: National Crime Information Center Check (DOJ-99); fingerprint check (FD-258); authority for release of information (OPM-329A); and urinalysis test results, all in accordance with the Bureau of Prisons (BOP) Program Statement 3000.02. Justice Acquisition Regulation (JAR) clause 2852.270-70, Contracting Officer's Technical Representative. (IX) FAR provision 52.212-2 applies to this solicitation and the following evaluation criteria (arranged in their relative order of importance) are hereby incorporated: Cost, Professional Qualifications, Correctional Experience. (X) Offerors must include a completed copy of the FAR provision 52.212-3 Offeror Representations and Certifications-Commercial Items, with their proposal. (XI) FAR 52.212-4 applies to this solicitation. (XII) FAR clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items hereby applies to this acquisition. In accordance with FAR clause 52.212-5, the following clauses are hereby incorporated by reference: 52.203-6 Restrictions on Subcontractor Sales to the Government, Alternate I; 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity; 52.217-8 Option to Extend Services; 52.217-9 Option to Extend the Term of the Contract; 52.219-8 Utilization of Small Business Concerns and Small Disadvantaged Business Concerns; 52.222-5 Affirmative Action for Special Disabled and Vietnam Era Veterans; 52.222-26 Equal Opportunity (E.O. 11246), 52.222-35 Affirmative Action for Special Disabled and Vietnam Era Veterans (38. U.S.C. 4212), 52.222-36 Affirmative Action for Handicapped Workers; 52.222-37 Employment Reports on Special Disabled Veterans and Veteran of the Vietnam Era; and 52.225-19 European Community Sanctions for Services. (XIII) Offers in original and two (2) copies shall be received at the United States Penitentiary, Regional Contracting Office, 1300 Metropolitan Avenue, Leavenworth, KS, 66048-1254, Attention Mary Upchurch, Contracting Officer, by 2:00 p.m. local time, 8/30/96. All offers shall be clearly marked with the offeror's name and RFQ number. (XVII) For additional information, questions and availability of forms, etc., please contact Mary Upchurch, Contracting Officer at 913-682-8700, extension 611, or the mailing address shown for submission of proposals. (219)

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