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COMMERCE BUSINESS DAILY ISSUE OF AUGUST 20,1996 PSA#1662Purchase Services Branch, Attn: Code 535.3, Portsmouth Naval Shipyard,
Portsmouth, NH 03801-2590 V -- MOTEL ACCOMMODATIONS-674/719 SRA'S-NEW LONDON, CT SOL
N00102-96-R-0247 DUE 092596 POC Victoria Cook at 207-438-2386 or FAX at
207-438-1251 Copies of the solicitation will only be provided in
response to written or faxed requests received directly from the
requestor. This is a combined synopsis/solicitation for commercial
items prepared in accordance with the format in Subpart 12.6, as
supplemented with additional information included in this notice. This
announcement constitutes the only solicitation; proposals are being
requested and a written solicitation will not be issued. This
solicitation is issued as a request for proposal (RFP)
N00102-96-R-0247. The solicitation document and incorporated provisions
and clauses are those in effect in Federal Acquisition Circular 90-32,
Part 12. The associated standard industrial classification code is
7011. The small business size standard is $5,000,000.00. An estimated
two lots will be required in support of the SSN719 and SSN674 SRA's for
the following estimated dates: 10/01/96 through 01/01/97 to be located
in New London, CT. An estimated total number of room days is 45,000 or
400 to 500 rooms for a 90 day time period. Estimated check out date
will be 01/02/97. SECTION C-Description/Specifications: Minimum size of
room is 196 square feet, excluding the bathroom/facilities area; Room
must provide ''Quality of Life'', sanitary, living conditions; Minimum
furnishings are one double bed, two pillows, one blanket, one
bedspread, one full dresser, one comfortable chair, closet or clothes
hanging space, a table or desk suitable for writing, adequate lighting
such as one large overhead light and a table lamp; Private bath with
shower, tub, toilet and sink, a shelf/shelves for toiletries and
continuous hot water. To be free of rust, cracks, etc. in the porcelain
and the surrounding area. Ceiling must be free of damage (cracks,
breaks, etc), anti-slip tub/mats; Clean carpeted room. To be free of
insects, dirt, etc. To be shampooed atleast every 6 months or less and
vacuumed by daily housekeeping services as required; Room must have a
clean, sanitary odor; Color TV in operating condition; Independently
controlled air conditioning/heat in good working order; All units must
be securely attached to the wall, floor, etc., be clean, electrically
safe and inspected on a regular basis. If it's a wall unit they should
have no draft/gap in the surrounding area where it's installed. Door
with chain lock or dead bolt which must be securely fastened to the
wall/door frame, etc. Minimum change of linen twice a week, or upon
each change of occupancy, whichever comes first; Daily towel (clean
towels provided) and maid/housekeeping service (Rooms must be dusted on
a regular basis or as needed); Twenty-four (24) hour telephone service
with local calls free of charge; Daily mail service; Laundromat or
laundry service available within a ''reasonable'' walking distance; Ice
machine on premises in operating condition; Adequate, safe parking.
Location of the motel must be within 12 miles traveling the main routes
to the front entrance of the base; Check in time must be no later than
11:00 A.M.; Portsmouth employees are assigned one per room and
afforded access to all hotel facilities as regular guests; Contract is
sales tax exempt. Tax exempt number is 02-83-0038K; Term of contract
in no way will be altered without concurrence of code 535.VC,
Portsmouth Naval Shipyard, with appropriate modification to the
contract; All rooms shall be essentially identical. No gratuities in
the form of room upgrades will be permitted. If an overbooking by a
hotel occurs, upgrades are allowed on a temporary basis; All rooms
require a microwave and refrigerator; All rooms require a smoke
detector and/or sprinkler system in operating condition. A current fire
inspection certificate must be posted; All electrical outlets to be in
place and firmly attached to the wall. Minimum of three grounded
outlets and no use of extension cords to prevent hazardous safety/fire
conditions; SECTION E-Inspection and Acceptance: Inspection and
acceptance of the motel room will be done by the contract
specialist/beach administrator (if required). SECTION G-Contract
Administration Data: Invoices will be paid upon receipt. All motel
contracts are Net 15 days. SECTION H-Special Contract Requirements:
Invoices will be verified/certified by Victoria Cook, Code 535.VC;
Invoices shall be prepared and submitted in quadruplicate unless
otherwise specified. Invoices shall contain the following information:
contract number, invoice date, description of service, breakdown of
the daily schedule (that is the date, number of rooms per day, price
per room, amount for the individual day), payment terms and company
name; The PNS administrator reserves the right to ''sell back'' rooms
not being utilized by PNS personnel to the contracted motel. Otherwise
the contracted motel CANNOT utilize these rooms with other customers
other than PNS personnel if the government is paying for them; Do not
invoice for additional rooms until modifications have been signed and
returned to code 660. Invoices must match individual modifications;
Invoices will be forwarded by the PNS administrator for payment to the
Disbursing Officer, code 660, Portsmouth, NH 03804-2590 and paid on a
bimonthly basis. Vendor will maintain for 3 years after final payment,
backup data to their invoices which will include on a daily basis:
date, employees name and room number, number of contracted rooms not
occupied with room number and total house occupancy. Portsmouth
employees assigned to each motel are responsible for all expenses
incurred beyond the scope of the contract, i.e., long distance phone
calls, room service, damages, pets and dependents. Should the motel
agree to provide additional services, the basis thereof and charges for
such services are strictly between the motel and the PNS employee.
Place of delivery and acceptance and FOB point is New London, CT. The
following provisions apply: FAR 52.212-1, Instructions to
Offerors-Commercial, applies to this acquisition; FAR 52.212-2,
Evaluation-Commercial Items: it is assumed that each contractor can
accommodate only 1 lot unless otherwise stated. Award of each lot will
be made to the Technically Acceptable Low Offeror; FAR 52.212-3,
Offeror Representations and Certifications-Commercial Items must be
included with your offer; FAR 52.212-4, Contract Terms and
Conditions-Commercial Items, apply to this acquisition; FAR 52.212-5,
Contract Terms and Conditions Required to Implement Statutes Or
Executive Orders-Commercial Items applies. Insert the following
clauses: 52.212-26 Equal Opportunity, 52.212-35 Affirmative Action for
Special Disabled and Vietnam Era Veterans, 52.212-36 Affirmative
Action for Handicapped Workers, 52.212-41 Service Contract Act of 1965,
as Amended and 52.212-42 Statement of Equivalent Rates for Federal
Hires. Please request a copy of the schedule when it becomes available
by either U.S. Mail from Portsmouth Naval Shipyard, Attn: Code 535.VC,
Portsmouth, NH 03801-2590 or by faxing your request to 207-438-1251.
Offers are due No Later Than 25 SEP 1996 at 3:30pm closing time at
Portsmouth Naval Shipyard, Supply Dept/Purchase div, Bldg. 153, 6th
floor, Code 535.VC, Portsmouth, NH 03801-2590. Point of Contact is
Victoria Cook, Contract Specialist at 207-438-2386. (0229) Loren Data Corp. http://www.ld.com (SYN# 0091 19960819\V-0001.SOL)
V - Transportation, Travel and Relocation Services Index Page
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