Department of the Treasury (DY), Internal Revenue Service, Midstates Procurement Branch, 4050 Alpha Road, Dallas, TX 75244-4203

D -- REMANUFACTURED TONER CARTRIDGES FOR IRS, AUSTIN SERVICE CENTER, AUSTIN, TEXAS SOL IRS-96-MS-061 DUE 092696 POC Linda Green, Contracting Officer, (214) 308-1999. This is a combined synopsis /solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, bids are being requested and A WRITTEN SOLICITATION WILL NOT BE ISSUED. Solicitation number IRS-96-MS-061 is an Invitation for Bids (IFB) incorporating FAR provisions and clauses in effect through Federal Acquisition Circular (FAC) 90-41. The IRS will make award to the bidder whose bid conforms to this solicitation and provides the lowest evaluated price. The Standard Industrial Classification (SIC) Code is 7389, the applicable size standard is $5.0 Million. This acquisition is 100% set-aside for small businesses. The IRS intends to award an Indefinite Quantity/Indefinite Delivery (ID/IQ) Requirements contract for the base period of October 1, 1996, through September 30, 1997, with two one-year option periods. Delivery orders for the required services will be placed with the contractor by authorized Government personnel and payment will be made using the Government Purchase Card (I.M.P.A.C.). In accordance with FAR Subpart 8.605, a formal clearance has been obtained from Federal Prison Industries (FPI) for purchase of these services from sources other than FPI. The services required include pick up of used laser printer and facsimile machine toner cartridges from the Government facility for remanufacturing at the contractor's facility, and return of the remanufactured cartridges to the Government facility. For the purposes of this solicitation, ''remanufacturing'' means replacement of all parts and consumables, including toner, optic drums, and wiper blades, performance testing of each refurbished unit, and repackaging. Upon receipt of an order, the contractor shall test each cartridge to determine needed repairs. 1) Unused/full cartridges, if tested and found to be in working order, shall be repackaged and returned to the IRS without charge. 2) Unused/full cartridges which are not in working order shall be repaired and returned at no charge. 3) Partially used cartridges shall be tested and remanufactured, and a prorated credit shall be given for the unused portion. 4) All other cartridges shall be remanufactured. The contractor shall warrant that each delivered unit has been refurbished for optimum performance and is 100% quality guaranteed. The contractor shall be liable for repair or replacement of any Government equipment which is damaged as a direct result of a defective cartridge remanufactured by the contractor. In the event of a dispute over the cause of any equipment damage, the contractor shall hire the services of a qualified, mutually selected neutral third party to determine the cause of the damage. The contractor and the Government shall agree to abide by the findings of the neutral third party. The turn-around time under normal conditions for pick up and delivery of cartridges shall be 10 working days from the date of the delivery order/service call. The Government estimates that between 10 and 60 cartridges of various models will be included on a single routine delivery order. In the case of an emergency, when a work-stoppage may occur due to an unexpected shortage of cartridges in a particular office, the contractor shall provide a two working day turn-around. Delivery orders requiring an emergency turn-around will normally be for one or two cartridge models only in a quantity of not-to-exceed 15 each. The contractor will be provided with the names of the Government personnel authorized to place delivery orders against the contract at the time of contract award. If desirable, a regular schedule for pick ups and deliveries can be established by mutual agreement of the contractor and the Government at the time of contract award. Upon delivery of the remanufactured cartridges and acceptance by the Government, payment will be made by the designated authorized personnel using the Government purchase card. Pick up and delivery of all toner cartridges shall be provided at the following location: Internal Revenue Service, Austin Service Center, Warehouse, Shipping and Receiving Clerk, 2021 E. Woodward Street, Austin, Texas, 78741. The following Contract Line Item Numbers (CLIN's) set forth the Government's best estimate of the models and quantities of each cartridge that will require servicing during the contract base year, and again during during each year that the contract options are exercised. The Government's best estimate of the overall minimum number of cartridges which will require service during a given year is 75% of the total number for all CLIN's. The best estimate of the maximum number of cartridges which will require service during a given year is not more than 25% over the total number for all CLIN's. Failure of the Government to furnish the cartridges in the quantities described as the ''estimated'' or the ''maximum'' will not entitle the contractor to any equitable adjustment in price under the Government Property clause of this solicitation. Bidders are instructed to provide a firm-fixed price for the complete remanufacturing of each CLIN for the base year and each option year. The Government will evaluate bids for award purposes by adding the total price for all options to the total price for the basic requirement. The format for pricing bids is as follows: BASE YEAR-- 1) CLIN and Description, 2) Quantity, 3) Unit Price, 4) Extended Price, 5) Base Year Total. OPTION YEAR 1-- 1) CLIN and Description, 2) Quantity, 3) Unit Price, 4) Extended Price, 5) Option Year 1 Total. OPTION YEAR 2-- 1) CLIN and Description, 2) Quantity, 3) Unit Price, 4) Extended Price, 5) Option Year 2 Total, and contract GRAND TOTAL. The following CLIN's have been established : CLIN 001-Cartridge Model 92275, Quantity 60/each, CLIN 002-Cartridge Model 92295, Quantity 300/each, CLIN 003-Cartridge Model 92298, Quantity 70/each, CLIN 004-Cartridge Model L770, Quantity 180/each, CLIN 005-Cartridge Model 92285, Quantity 10/each, CLIN 006-Cartridge Model 92291, Quantity 350/each, CLIN 007-Cartridge Model 92274, Quantity 140/each, CLIN 008-Cartridge Model IBM 4039, Quantity 35/each, CLIN 009-Cartridge Model FX2, Quantity 160/each. CLIN unit prices shall be inclusive of all costs, including parts and materials, labor, and pick up and delivery. The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items is incorporated in this solicitation. Addenda to FAR 52.212-1: Bidders are reminded to submit signed and dated bids. The preferred form for submitting bids is the Standard Form 1449. If this form is not used, bidders are required to include a statement with their bids specifying the extent of agreement with all terms, conditions, and provisions included in this solicitation. Bids which fail to furnish required signature, statements, information, and Offeror Representations, or which reject terms and/or conditions of this solicitation may not be considered. The provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items is incorporated in this solicitation, and bidders shall include a completed copy of this provision with their bids. FAR clause 52.212-4, Contract Terms and Conditions-Commercial Items is incorporated in this solicitation. Addenda to FAR 52.212-4: The following additional Contract Terms and Conditions applicable to this acquisition are hereby incorporated in this solicitation: 1) FAR 52.217-8, Option to Extend Services, 2) FAR 52.217-9, Option to Extend the Term of the Contract, and 3) FAR 52.245-2, Government Property (Fixed-Price Contracts). FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items is incorporated in this solicitation. The additional FAR clauses cited in this clause which are applicable to this acquisition are 52.203-6, 52.203-10, 52.219-8, 52.219-14, 52.222-26, 52.222-35, 52.222-36, and 52.222-37. Original copies of sealed bids must be received by the Contracting Officer by 2:00 p.m. CDT on Thursday, September 26, 1996. Submit sealed bids, clearly marked as such on the outside of the package, to Internal Revenue Service, Midstates Procurement Branch, Attention: Linda Green, Contracting Officer, M/C 1800MSRO, 4050 Alpha Road, 9th Floor, Dallas, Texas, 75244. All inquiries regarding this solicitation are due by COB, Tuesday, September 17, 1996. Questions must be in writing and faxed to Linda Green at (214)308-1928. No telephone inquiries will be accepted. See Numbered Note 1. (0254)

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