Federal Bureau of Prisons, Western Regional Office, 6600 Goodfellow St., Dublin, CA 94568

U -- ENGLISH AS A SECOND LANGUAGE (ESL) INSTRUCTOR/TEST ADMINISTRATOR AT THE FEDERAL PRISON CAMP (FPC), P.O. BOX 500, HWY 395, 6 MILES NORTH OF KRAMER JUNCTION, BORON, CA 93516 SOL RFQ 150-0089 DUE 100996. Contact Point, Patricia Jones, 510-803-2780, FAX 510-803-2791. This modifies the synopsis of 8-8-96. This is now a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation Circular 90-41. This procurement is being advertised as a total small business set-aside, under standard industrial classification code 8299, with a small business size standard of $5.0 Million. Any quotes received from large business will be considered non-responsive, and will not be considered for award. (A) Schedule: The Contractor shall provide services as an ESL Instructor/Test Administrator/Test Records Keeper for inmates at the Federal Prison Camp, P.O. Box 500, Hwy 395, 6 miles north of Kramer Junction, Boron, California 93156 for the period from the date of award (approx 10/15/96) through 9/30/97. Please provide a price per session (session is 8 hours in length), there will be approximately 240 sessions. The period of performance will be from 10/15/96 or Date of Award, whichever is later, through 9/30/97. Individual providing services on behalf of the contractor must provide verification of the following: 1) Baccalaureate degree; 2) knowledge and experience in ESL instruction; 3) experience in Test Administration; 3) proficient typist; 4) knowledgeable in English grammar, spelling and punctuation; working knowledge of WordPerfect 5.1/6.0 and PLATO applications software programs; 5) knowledgeable of policies, rules and regulations governing Education Testing practices. (B) Statement of Work: 1) Administer the following test to qualifying inmated students: PreGED, GED, College Placement, College Placement, College Make-up Exams, College Correspondence Course Exams, Real Estate Exams, Other State Exams; 2) Contractor will interpret and enter all test results in inmate education records and make comments for periodic review records to record progress or lack thereof. Contractor will enter all scores on 3x5 cards. Contractor will also keep records to include bimonthly record audits, tabulate education data and other material in accordance with established guidelines/policies. Maintain and account for all Education Department records, with testing data. Update same and assist in record keeping as required. The Contractor shall operate a system of records, in accordance with the Privacy Act, to accomplish the Bureau of Prison's requirements for Testing and Literacy/ESL program participation and achievement; 3) keep current on education al requirements and transferable courses. Assist students in defining their educational needs and focusing on goals. Consistent with college placement test scores, assist inmate students in selecting classes at their appropriate ability level by interpreting results and making recommendations; 4) keep the Education Aide and Literacy Coordinator informed as to who needs testing and the results of such testing. Also, keep them advised of any problems and make recommendations, in concert with teachers, for movement of students within the Literacy and ESL Programs; 5) perform a weekly inventory of all tests, answer sheets, and related materials. Monitor stock and inform COTR of all acquisition requirements; 6) work with teachers to schedule retests and to ensure students are not overlooked and are tested when ready. Schedule tests and encourage students. In conjunction with teachers, determine student's weak areas and assist them with their programs to strengthen weak areas; 7) prepare and conduct follow-up for all GED testing activity for inmates; 8) provide feedback to students of testing results as well as maintaining a test record file for teacher reference. Teach Literacy for students below the fourth grade level. Assist in coordination and presentation of Computer Assisted Instruction programs; 9) score placement test for students enrolling in college courses; 10) ensure that work performed is in compliance with BOP policies and program review guidelines; 11) complete student progress reviews as required, provide Literacy Coordinator with feedback on interpretation of testing after testing sessions are requested, record dates of participation in the ESL/Literacy program in SENTRY transaction book to the Literacy Coordinator. Program Record and Literacy Periodic Review Record for all limited English proficient and GED need inmates in the institution, and ensure that initial assessment and achievement scores on ESL and Literacy students are recorded per policy. The ESL/Literacy instructor shall monitor the progress of the inmates in the ESL/Literacy program until the program is completed. These tasks should be completed in accordance with BOP Operations Memorandums and Program Statements; 12) prepare and follow-up on all necessary class materials and lesson plans. Provide feedback to students in the ESL/Literacy program as well as maintaining a record file for teacher and education team representative reference; 13) administer the practice and official General Educational Development (GED) test, college testing, as well as a variety of other tests as required, to qualifying inmates students; 14) tabulate education data and other material in accordance with established guidelines and policies; 15) prepare and conduct follow-up for all GED testing activity for inmates; 16) order and inventory all GED tests; 17) provide feedback to students as well as maintaining a test record file for teacher reference; 18) apply a practical knowledge and understanding of the program policies, and other requirements relating to the assignment; 19) coordinate and operate the ESL program; 20) provide individual instruction to Spanish speaking inmates whose verbal and written command of the English language is below the 225 grade level as measured by the CASAS; 21) grade and record all ESL work assignments; 22) develop a curriculum that will enable each ESL student to achieve a minimum of 225 grade level in reading, writing, and language skills as measured by the CASAS; 23) maintain, inventory, and take care of all issued equipment and supplies for the ESL program; 24) with the assistance of the Literacy Coordinator, identify what books and materials need to be ordered to maintain the ESL program; 25) maintain records on each student enrolled in the ESL on a monthly basis. Correctional experience is desired but not mandatory. (I) Place of Performance: The place of performance will be the Federal Prison Camp, located at Hwy 395, 6 miles north of Kramer Junction, Boron, CA 93516. (ii) Schedule: Services to be provided every Monday, Tuesday, Wednesday, Thursday and Friday (excluding federal holidays). Session will be from 7:30AM to 4:00PM (which includes a 30-minute lunch break). (iii) Supplies: All supplies that the contractor may routinely need for services at the institution will be provided by the Education Department. These supplies normally include testing materials, etc. (iv) Method of Performance: The service provided, being professional in nature will be provided in the method as considered normal in the local community. These services, although not directly supervised, will be reviewed by a physician on staff of the Education Department of the Institution. The performance of these services will also be verified by the designated Contracting Officer Technical Representative (COTR). All education records remain the property of the Federal Bureau of Prisons. This contract is a nonpersonal services contract; the Government may evaluate the quality of professional and administrative services provided, but retains no control over the professional the professional aspects of services rendered (e.g., professional judgments, etc); the contractor will maintain insurance (auto, worker's compensation, etc), in an amount which is not less than the amount normally prevailing within the local community of Boron, California, for Dental assistants/Hygienists. This will be a contractual arrangement and not a personnel appointment; payment is based on the provision of an end product or the accomplishment of a specific result; results to be obtained will be entirely within the contractor's own unsupervised determination; and the contractor will not be subject to Government supervision. (C) Clauses/Provisions: (I) Far Clause 52.212-1, ``Instructions to Offerors-Commercial,'' is hereby included by reference. The following are addenda to FAR Clause 52.212-1: (1) Paragraph (c) ``Period of Acceptance of Offers'', the amount of time the offeror agrees to hold the prices in its offer firm is changed to 60 calendar days from date specified for receipt of offers. (2) Paragraphs (e) ``Multiple Offers'', and (h) ``Multiple Awards'', have been determined by the Contracting Officer to be non-applicable to this solicitation and are hereby removed in their entirety for the purpose of this requirement. (3) Evaluation Factors for Award: Offerors are advised that quotes shall be evaluated without discussions. Award will be made to the responsible offeror whose quote is responsive to the items of the RFQ and is most advantageous to the government, considering only price and price-related factors, if any, as specified in the RFQ. (4) Business References: In order to assist the Contracting Officer in making a responsibility determination about a prospective contractor, in accordance with FAR Subpart 9.104-1, it is required that each offeror provide information on a reasonable number of recent and relevant contracts for the same or similar items, as well as the offeror's primary financial institution (to include contract numbers, points of contact, telephone numbers, and any other relevant information). The following are addenda to FAR Clause 52.212-4: (1) The following FAR Clauses are hereby incorporated by reference, pursuant to FAR Clause 52.252-2, ``Clauses Incorporated by Reference'': 52.219-6, ``Notice of Total Small business Set-Aside'', 52.224-1, ``Privacy Act Notification''; 52.224-2, ``Privacy Act`; 52.225-11, 52.225-11, ``Restrictions on Certain Foreign Purchases''; 52.232-18, ``Availability of Funds''; 52.237-2, ``Protection of Government Buildings, Equipment, and vegetation''; 52.237-3, ``Continuity of Services''. JAR Clause 2852.279-70, ``Contracting Officer's Technical Representative`, is hereby incorporated in full text, (a) Mr. Mark Davenport, of the Education Department, Federal Prison Camp, Boron, California, is hereby designated to act as Contracting Officer's Technical Representative (COTR) under this contract. (b) The COTR is responsible for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment prior to forwarding the original invoices to the payment office and a conformed copy to the Contracting Officer. (C) The COTR does not have authority to alter the contractor's obligations under the contract, direct changes that fall within the purview of the General Provisions clause entitled ``Changes''' and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes in writing and signed. (iv) Far Clause 52.212-5, ``Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items'', hereby applies to this acquisition. The following terms and conditions are hereby incorporated: Security Requirements: In accordance with Program Statement 3000.02, contract employees entering the institution will be subject to the following investigative procedures, prior to performance: NCIC Check(National Crime Information Center); DOJ-99 (Name Check); FD-99(Fingerprint Check); Law Enforcement Agency Checks; Vouchering of Employers over past 5 years; Personal Qualifications Statement; OPM-329-A(Authority for Release of Information); and a Urinalysis Test (positive results will result in disallowance of an individual to perform under this contract). Quotes shall be received at the following address: Bureau of Prisons, Western Regional Contracting Office, 6600 Goodfellow Street, Dublin, CA 94568, Attention Patricia Jones, Contract Specialist, by 4:00 PM local time, on Wednesday, October 9, 1996. All quotes shall be clearly marked with the company name and RFQ number. FAX quotes will be accepted at 510-803-2791. For additional information, questions, and availability of forms, please contact Patricia Jones, Contract Specialist, at 510-803-2780. (262)

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