Naval Surface Warfare Center, Code 1161, Crane IN 47522-5001

70 -- HAZARDOUS MATERIAL MANAGEMENT SOFTWARE APPLICATION SOL N00164-97-Q-0001 DUE 102396 POC Contact, Mr. S. R. Bingham, Code 1161, Ph. 812-854-1468; FAX 812-854-3465; E-Mail srb212@smtp.nwscc.sea06.navy.mil This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number N00164-97-Q-0001 is issued as a Request for Quotation. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-41 and Defense Acquisition Circular 91-10. This action is a 100% Small Business Set-Aside in accordance with FAR 19.502-2(a). The Standard Industrial Classification Code is 7372. The Small Business size standard is $7.0 million in annual receipts. The following is a list of the requirements: Line Item 0001: Qty. 1 Lot, Readily available, commercial off the shelf, fully tested, marketed (at least 5 years with a customer base consisting of at least 100 successful core program installations at private industry and/or government facilities), user friendly, menu driven software application to: track hazardous material (HM) demand, requisition approval, receipt, issuance (by container), usage, shelf life, storage, and ultimate disposition; track partial volumes in containers as well as empties; track history of approved usage of HM by who, when, where, why, how much, and how each HM was used (process linkage required)) and disposed; maintain HM rejection history; facilitate hazard communication standards compliance (generate/import/export Material Safety Data Sheet (MSDSs) and hazard labels, and connect MSDSs with specific processes and HM users); generate customized ad hoc reports from any fields; track waste profiles and manifests; track environmental permits; calculate HM demand and consumption (including partial volumes in containers) related to location, user data; calculate daily average/max and days on site by chemical constituent; maintain historical records of HM; generate HM management reports on demand, consumption, inventory; calculate quantities of constituents of products for threshold determinations and related releases/emissions for Emergency Planning and Community Right to Know Act (EPCRA) reporting; cross reference chemicals/their synonyms/CAS numbers with the regulator's List of Lists', federal (including DOT), state and local regs, and/or industrial hygiene/cancer research, and occupational safety and health advisory group standards; provide, as a minimum, quarterly updates of these lists and related data; generate associated reports to identify related regulatory impact on local (Crane site) changes in use of a chemical or introduction of a new chemical in a process; track all reporting and compliance deadlines; reject unauthorized users and unauthorized processes which are linked with specific HM; maintain audit trail of inputs into system as well as related user data. The application must have the ability to track HM by nomenclature and by an identification number (minimum 18 digits to represent federal identifier codes), with linkages to its manufacturer, local user, and local process data. Password protection must be available for loading and updating MSDSs, requisitioning, and/or maintaining HM inventory, as well as for report/document generation and distribution. Terminology used in different functional areas/modules in the software must be consistent throughout the application. The application must also have the capability of a search function to retrieve specific MSDS data elements, as required, by the user. The software also must have the capability of maintaining and distributing text in the form of notices, reports, plans, procedures. The software must interface with commercially available bar-coding and scanning capabilities. The software must also have the capability to interface with standard PC-based electronic systems and hardware, as required. The application should have a ''help'' function available throughout to assist users in making transactions. The application's hazardous material approval transaction capability should be flexible enough to cover specific individual and/or group approvals. As a continuing function, the software provider must identify any MSDS listed manufacturers as they go out of business, consolidate or sell out, and provide this information to the Crane technical point of contact (Susan Walters, Code PPO, 812-854-6110) as it affects Crane's MSDS files. To meet the needs of Crane's around-the-clock operations, the software company must demonstrate an existing 24 hour toll-free hotline to resolve problems associated with the operation of the system, and provide, as a minimum, semi-annual software enhancements covering updates/changes to application. New information on product changes will be provided Crane, as they occur. An updated list of users of the application will be provided Crane's technical point of contact (Susan Walters, Code PPO, 812-854-6110) at least quarterly. The application must be able to operate in a Windows 3.1 or 3.11 environment (DOS versions operating in this environment are acceptable) on a Novell Server (Network Netware version 4.1), with IBM compatible 386 PC units, as minimum. It must be licensed for Crane site wide use (over 10 users at any one time). Offerors shall price Line Item 0001 and also show the annual maintenance and support price. Line Item 0002: Qty. 1 Lot, Installation and Implementation of the HM Management Application. The software provider will also assist with the installation and the implementation of the HM management application at the Crane site, providing information on related standard industrial compliance practices as part of the implementation guidance. Line Item 0003: Qty. 1 Lot, Contractor will provide the users on-site training on the application's capabilities and execution thereof. Line Item 0004: Qty. 1000 EA., The software provider will input all of the data and text from Crane's existing (approximately 1000) MSDSs into the system in accordance with the standardized ANSI Z400.1 format achieving at least a 98% accuracy level of total data/text. This input will be accomplished within 60 days of the receipt of the MSDSs. Line Item 0005: Qty. 2000 EA. Maximum, Intermittent Data Entry Services to input additional MSDS. The provider will input any new MSDS data/text received from the Crane site within 30 days of receipt, accomplishing this at a minimum 98% accuracy level of total data/text. The Period of Performance for the services described in Line Items 0001 through 0005 is one year from date of award. Offerors, in response to this solicitation, shall provide the contracting officer a list of current users of this HM management application. This list shall contain, as a minimum, points of contact from private industry and government, related company/facility names, addresses, phone numbers and years usage. The response to this solicitation shall also include a 3.5 inch demonstration diskette and associated brochures that verify the capability of the system to meet the above performance requirements. Offerors shall also provide information describing their proposed implementation plan. This is anticipated to be a firm-fixed-price contract. The shipping terms will be f.o.b. destination, Naval Surface Warfare Center, Crane, IN, with the inspection/acceptance at destination. Delivery of Line Item 0001 will be required within 30 days from contract award. FAR Clauses/Provisions 52.203-3 Gratuities, 52.212-1 Instructions to Offerors--Commercial Items, 52.212-4 Contract Terms and Conditions--Commercial Items, 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (incorporating FAR 52.222-35 Affirmative Action for Special Disabled and Vietnam Era Veterans, 52.222-36 Affirmative Action for Handicapped Workers, 52.222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, 52.225-3 Buy American Act-Supplies, 52.225-16 Buy American Act-Supplies under European Community Agreement certificate, 52.225-17 Buy American Act-Supplies under European Community Agreement, 52.225-18 European Community Sanctions for End Products, 52.225-19 European Community Sanctions for Services, 52.225-21 Buy American Act-North American Free Trade Agreement Implementation Act-Balance of Payments Program), 52.219-6 Notice of Total Small Business Set-Aside, 52.219-14 Limitation on Subcontracting, DFARS Clause 252.227-7015 Technical Data--Commercial Items apply to this acquisition. The contractor shall extend to the Government the full coverage of any standard commercial warranty normally offered in a similar commercial sale, provided such warranty is available at no additional cost to the Government. Offerors responding to this announcement must provide the information contained in 52.212-1, Instruction to Offerors--Commercial Items and must include a completed copy of provision 52.212-3, Offeror Representations and Certifications--Commercial Items. The offeror should also provide its Commercial and Government Entity (CAGE) code, Contractor Establishment code (DUNS Number) and Tax Identification Number. If a change occurs in this requirement, only those offerors that respond to this announcement within the required time frame will be provided any changes/amendments and considered for future discussions and/or award. The written quotes and the above required information must be received at this office on or before 23 October 1996 at 4:00 PM. Eastern Std. Time. The individual to contact for information regarding this requirement is Mr. S. R. Bingham, 812-854-1468, FAX 812-854-3465, or e-mail srb212@smtp.nwscc.sea06.navy.mil. All responsible small business concerns may submit a quote which will be considered by the agency. (0281)

Loren Data Corp. http://www.ld.com (SYN# 0278 19961008\70-0001.SOL)