US Department of State, Office of Acquisition, P.O. Box 9115, Rosslyn Station, Arlington, VA 22219-0244

70 -- ELECTRONIC MEDICAL RECORD SOFTWARE POC Contact Bob Wissman on 703/875-6059 or Julie Odend'hal on; 703/875-6054 This is amendment no. 4 to solicitation notice no. S-OPRAQ-96-R-0623 for Electronic Medical Record Software advertised in the CBD on 9/30/96. Amendment no. 4 answers vendors questions as follows: Q19. Section B.8. In the RFP, Keyfile is listed as a desirable, however in your response to question 2 of amendment 2 regarding a ''turn-key application'' you state that ''The vendor is required to provide all software necessary for proper operation of the EMR to include, but not limited to, installation of the RDBMS, the EMR product, the Keyfile Interface...'' Does this mean that the interface to Keyfile is a mandatory requirement of the turn-key application? A19. No, Keyfile is not a mandatory requirement but is a desirable requirement. To satisfy the desirable software requirement to interface with Keyfile, the vendor should supply an interface to Keyfile as a component of the turn-key application. ''Keyfile'' was included in the response to question no. 2 as an example and was not meant to be interpreted as a mandatory requirement. Q20. Section H.3.b, Technical Evaluation. The answer to question no. 14 of amendment 2 did not fully alleviate the concerns this offeror has regarding the preparatory time for the demonstration. It remains difficult to gauge the amount of notice needed to prepare for the demonstration given the lack of information about scenario(s); features of the data; and the indication that the examples of data elements may be added to. The Government has retained flexibility by stating that notice will be approximately ten days. We would like to suggest that when the Government has determined the specifics - especially the scenario(s) - needed for the demonstration that this information be provided to all vendors in time for the vendors to provide comment/feedback concerning the requirements and the amount of preparatory time needed. A20. Your suggestion will be taken into consideration. Q21. Section H.5, Price Evaluation, states ''A price analysis will be conducted on the vendor's price proposal. For evaluation purposes only, the DoS will apply the vendor's proposed costs to a pricing scenario based on an estimate of usage over the 5 year contract life. DoS will add the total price for all optional items to the total price of the basic requirement.'' Section E.10, Technical and Development Support, states ''Under the anticipated IDIQ contract, the DoS may order technical support services up to the following total hours per labor category...'' The RFP states that the DoS will apply the vendor's proposed costs to a pricing scenario based on estimated usage. The Government has provided maximum number of hours that may be ordered for technical support services but has not provided evaluated quantities for any of the proposed deliverables. Please provide quantities by orderable to be utilized in the evaluation of all offers. A21. It was our intention not to provide this information to offerors as it will be used for evaluation purposes. Therefore, offerors should propose their most favored prices for the quantities and ranges indicated in the solicitation. The receipt time and date of proposals remains 3:00 PM Eastern Time on 11/4/96. All other information publicized in the original solicitation notice, as amended, is unchanged. (0304)

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