ASC/LAAV, Wright-Patterson AFB OH 45433-7142

15 -- PART 2: C-137 REPLACEMENT PROGRAM (SMALL VC-X) SOL F33657-96-R-0037 DUE 122396 POC Contact Mr. Jeffrey H. Mellott, Contracting Officer (513 255-7300. This is Part 2 of Request for Proposal F33657-96-R-0037 for the C-137 Replacement Program (Small VC-X). Part 1, describing the program's technical requirements, is contained in the preceding CBD announcement. This part contains the instructions to offerors and evaluation factors. This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 90-42. The applicable small business size standard is 1500, IAW FAR 19.303(a). The SIC code is 3721. There are no set asides for this acquisition. DPAS rating for this acquisition is DO-A1. The provision at FAR 52.212-1, ITO-Commercial, applies to this acquisition and is amended as specified in this solicitation. The Government is not furnishing either a Statement of Work, a Work Breakdown Structure, or an aircraft/completion specification. It is our expectation that each offeror shall propose these based on their own company practice suitable for incorporation into the contract. Each offeror will be afforded up to two 8 hour days at the offeror's facility for Objective Oral Proposals (OOPs) of their integrated plan to meet RFP requirements. Concurrent sessions for systems management and logistics support factors may be used. The following dates are currently projected for the OOPs: 14-15 January 1997, 29-30 January 1997, 13-14 February 1997, 27-28 February 1997. Each offeror shall identify potential schedule conflicts for the projected OOPs schedule and proposed location as soon as possible but not later than fifteen days prior to proposal submittal. The OOPs may cover such areas as detailed management processes, basic aircraft substantiation of compliance, commercial processes such as training, payment schedules, commercial clauses, warranties, commercial manuals, facilities, capabilities, service bulletin review, ACE, FAA certification status and risk mitigation processes for the certification program (i.e. achieving certification on schedule), process used to ensure a steady production flow, etc. as determined by the offeror. These presentations shall serve as part of the detailed proposal. All subjects presented at the OOPs may, at the offeror's discretion, be discussed in the proposal on a summary level, addressing how standard commercial processes may require tailoring in order to comply with the requirements of this solicitation. All charts to be used must be furnished with the receipt of the proposal, Vol I, and shall remain unchanged. The OOPs shall be recorded by the offeror, audio or video (preferred), and the original provided to the Government at the close of each day. Each offeror's proposal must consist of 4 volumes (a minimum of 8 copies each (4 with pricing data and 4 without pricing data)) organized as follows: Volume I - Overview/OOPs Charts/ACE Offeror Questionnaire and requirements/proposal cross reference matrix. The matrix should provide traceability from requirements through the offeror's contract work breakdown structure and contract statement of work to their Integrated Plan/Schedule (IP/IS). The IP/IS shall include the integrated plan, events, milestones, accomplishments, associated entrance/exit criteria and proposed metrics/performance measures for both the acquisition and CLS contract activity. It should be detailed enough so that it reflects a realistic, reasonable and complete picture of the integrated work effort required and be consistent with the offeror's existing business and management information practices. Each offeror shall provide only one complete set of maintenance and operations manuals, including checklists, as a supplement to their proposal, Volume II - Contracts for Acquisition and Contractor Logistic Support (CLS), including proposed SOW, specifications, deliverable data, and priced options available, Volume III - Past Performance: Past performance based on the last two years of contracted versus actual delivery dates and contracted modifications/maintenance activity for the same aircraft (similar aircraft, if not in production) being offered and the last two years of FAA (or equivalent) audits of production, alteration and repair station certificates for facilities planned to be used in performance of this contract including corrective actions and FAA closure, Volume IV - Acquisition and CLS Price. Offerors shall comply with FAR 12.209 in developing and submitting acquisition/CLS prices and other government costs from which the government will develop a parametric factor for fuel consumption data. The basis for award will be IAW FAR 52.212-2 as tailored herein. The following is inserted into paragraph (a): ''The source selection will be conducted IAW AFFARS Appendix BB procedures and the AFMC Supplement thereto. Non-government advisors will have access to the offeror's proposals. In addition, the offeror shall provide a pricing matrix for delivery of 0-4 each of the option aircraft on a quarterly basis during any given year through FY 2003. The price analysis will include proposed aircraft contract price, ten years of CLS contract performance, and all contract options. The contract prices and other government costs (i.e. specific range data/fuel cost calculations for appropriate cruise altitudes and operating cost assessments of $210,000 per month/per aircraft for continued use of C-137 aircraft) will form the most probable total cost that will be used as the basis for award. Award will be made to the offeror who is deemed responsible IAW the FAR and whose proposal conforms to the requirements of this solicitation and is judged to represent the best value to the Government. Any separately priced configuration options (desires/objectives) shall be included in the Best and Final Offer (BAFO) contracts and will be selected by the Source Selection Authority (SSA) in the Best Value framework subject to the availability of funds. The SSA's Best Value decision considers the following: Specific Criteria, most probable total cost, and General Considerations. SPECIFIC CRITERIA: Integrated Management Framework Area (IMF), with factors of Systems Management and Logistics Support (both factors are of equal importance). MOST PROBABLE TOTAL COST: Price and related support documentation for justification of price(s) and other Government costs GENERAL CONSIDERATIONS: General considerations will be the offeror's compliance with RFP terms and conditions. Failure to comply with RFP terms and conditions may result in an offeror being removed from consideration for award. IAW FAR 15.605(d)(1) the specific criteria, most probable total cost, and general considerations are of equal value. Therefore, specific criteria and general considerations, when combined, are significantly more important than price/cost. The following ASSESSMENT CRITERIA will be applied in conjunction with approved standards against the specific criteria: (1) Understanding and compliance with requirements refers to the extent the proposal satisfies and meets the requirements stipulated in this solicitation. (2) Soundness of Approach refers to the extent of the offeror's adherence to sound practices and approach to accomplish specific tasks. PAST PERFORMANCE ASSESSMENT: A past performance risk assessment, based on any relevant performance data available, including FAA (or equivalent) audit data will be performed. Performance risk will be assessed and reported at the IMF area level. SCOPE OF THE EVALUATION: For each of the factors in the IMF area, a color/adjectival rating and proposal risk assessment will be assigned. When the integrated assessment of all aspects of the evaluation is accomplished, the color/adjectival ratings, proposal risk assessments and performance risk assessments will be considered equally. The IMF area will be evaluated on how effectively the offeror's proposal meets the technical, support and management requirements of this RFP and will address the adequacy of the offeror's proposed specification(s) and SOW. Proposal adequacy will be evaluated using the following factors: (1) Systems Management: The system's operational effectiveness will be evaluated on its ability to meet the requirements of the RFP and perform the mission. The contractor's flowdown of requirements to the SOW, specifications and aircraft qualification program will be evaluated. The offeror will be evaluated on their integrated planning and proposed insight for the Government into program status, progress, metrics, etc., and the risk of their overall approach to delivering an RFP-compliant Small VC-X system on schedule. The results of the Aircraft Characteristics Evaluation (ACE) will also be included in the evaluation. (2) Logistics Support: The offeror will be evaluated on their approach to ensure the logistical support infrastructure is in place to support the Small VC-X prior to aircraft delivery. This includes evaluating their approach to ensure commercial manuals/data, spares, en-route support, time change items, warranty items, consumables, support equipment, minimum facility requirements, and packaging, handling, storage, and transportation needed to support the aircraft are identified, adequate, and ready for use at Andrews AFB, MD. The offeror's approach to providing heavy maintenance, aircraft strip and paint, modification and inspection, over and above tasks, configuration management, and technical support through field service representatives will also be evaluated. The price analysis will include proposed aircraft contract price, ten years of CLS contract performance, and all contract options. The contract prices and other government costs will form the most probable total cost that will be used as the basis for award. Price proposals will be evaluated to ensure: (1) Realism - The price and scope of work are compatible. (2) Reasonableness - The estimating methodology is acceptable. (3) Completeness - Responsiveness in providing all RFP requirements (including budget) and traceability of prices. Unrealistically priced proposals may be eliminated from competition either on the basis that the offeror does not understand the requirement, the offeror has made an unrealistic proposal, or the proposal is unaffordable and therefore not awardable.'' Offerors must include in their proposal a completed copy of the provision at FAR 52.212-3 and 252.212-7000, Offeror Representations and Certifications - Commercial Items and 5352.237-9002, Use of Non-Government Advisors. Two contracts with options will be awarded to the one successful offeror: one for acquisition of Small VC-X aircraft and one for associated contractor logistics support. The Small VC-X aircraft acquisition contract shall be Firm Fixed Price (FFP). The Small VC-X CLS model contract shall be FFP with Economic Price Adjustment provisions beginning no earlier than option year two. The clause at FAR 52.212-4 applies to this acquisition. The clause at FAR 52.212-5 applies to this acquisition with the following FAR clauses also applicable to this acquisition: 52.203-6, 52.203-10, 52.219-8, 52.219-9, 52.222-26, 52.222-35, 52.222-36, and 52.225-3. The clause at DFARS 252.212-7001 applies to this acquisition with the following DFARS clauses also applicable to this acquisition: 252.219-7003, 252.225-7001, 252.225-7012, 252.225-7014, 252.227-7015, 252.227-7037, 252.233-7000 and 252.249-7001. Proposals shall be submitted by 3:00 PM (EST) on 23Dec 96 valid through 30 Jun 97 to: ASC/LAAV, Attn: Small VC-X Source Selection (Jeff Mellott), 2335 7th Street, Bldg 125, Suite 2, Wright Patterson AFB, OH 45433-7805. Direct all requests for solicitations and routine communication concerning the acquisition to ASC/LAAV, 2335 7th Street, Bldg 125, Suite 2, Wright Patterson AFB, OH 45433-7805, ATTN: Mr Jeffrey H. Mellott, Contracting Officer, (513) 255-7300, fax (513) 255-2696 or 656-7117. 5 (0320)

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