DVA Medical Center West Los Angeles, 11301 Wilshire Blvd, Los Angeles, CA 90073

R -- PICK UP, TRANSPORT, PROCESS, AND DELIVER PARCELS TO APPROPRIATE BULK MAIL CENTER FOR CONSOLIDATED MAIL OUTPATIENT PHARMACY (CMOP) VA MEDICAL CENTER WEST LOS ANGELES SOL RFP 691-24-97 DUE 121397 POC Robert Kedney, Contracting Officer, (310) 268-2774 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request For Proposal (RFP) numbered RFP 691-24-97. The solicitation provisions and clauses are those in effect through Federal Acquisition Circular 90-41. The contractor is to process, manifest, transport and distribute the Consolidated Mail Outpatient Pharmacy's (CMOP-West LA) parcel mail utilizing third and fourth class bulk rate. The contractor will also be able to process parcels utilizing certified mail. The contractor shall provide for overall delivery within one day per postal zone from CMOP-West Los Angeles to end-customer. The vendor is requested to propose a price on each of the following Line Items, for the basic period and each option period, and quote prices for First Class mail: Line Item #1 oz Est. Qty. 1, Line Item #2 2oz Est. Qty. 392, Line Item #3 3oz Est. Qty. 387, Line Item #4 4oz Est. Qty. 305, Line Item #5 5oz Est. Qty. 217, Line Item #6 6oz Est. Qty. 164, Line Item #7 7oz Est. Qty. 125, Line Item #8 8oz Est. Qty. 86, Line Item #9 9oz Est. Qty. 68, Line Item #10 10oz Est. Qty. 66, Line Item #11 10oz Est. Qty. 65, Line Item #12 12oz Est. Qty. 54, Line Item #13 13oz Est. Qty. 37, Line Item #14 14oz Est. Qty. 15, Line Item #15 15oz Est. Qty. 35, Line Item #16 16oz Est. Qty. 36, Line Item #17 2lb Est. Qty. 224, Line Item #18 3lb Est. Qty. 54, Line Item #19 4lb Est. Qty. 15, Line Item #20 5lb Est. Qty. 14, Line Item #21 6lb Est. Qty. 9, Line Item #22 7lb Est. Qty. 13, Line Item #23 8lb Est. Qty. 6, Line Item #24 9lb Est. Qty. 4, Line Item #25 10lb Line Item #26 11lb Line Item #27 12lb, Line Item #28 13lb, Line Item #29 14lb, Line Item #30 15lb, Line Item #31 161b, Line Item #32 17lb, Line Item #33 18lb, Line Item #34 19lb, Line Item #35 20lb, Line Item #36 21lb, Line Item #37 22lb, Line Item #38 23lb, Line Item #39 24lb, Line Item #40 25lb, Line Item #41 26lb, Line item #42 27lb, Line Item #43 28lb, Line Item #44 29lb, Line Item #45 30lb, Line Item #46 31lb, Line Item #47 32lb, Line Item #48 33lb, Line Item #49 34lb, Line Item #50 35lb, Line Item #51 36lb, Line Item #52 37lb, Line Item #53 38lb, Line Item #54 39lb, Line Item #55 40lb, Line Item #56 41lb, Line Item #57 42lb, Line Item #58 43lb, Line Item #59 44lb, Line Item #60 45lb, Line Item #61 46lb, Line Item #62 47lb, Line Item #63 48lb, Line Item #64 49lb, Line Item #65 50lb. The estimated qty. for line items 25 to 65 is 11,and certified. This contract will not be set aside for any size standard. The FOB point for each parcel is Delivery. The contractor assumes the responsibility for the care and control of all merchandise picked up from CMOP to the time of delivery to its final destination. A. Mail shall be picked up a minimum of two times per day, morning and evening between the hours of 10:00AM and 12:00PM and 5:30PM and 7:30PM. Delivery times from the CMOP to end customer for each individual package will be within one day per postal zone. B. The contractors driver of representative must provide a signed deliver receipt for all parcels received from CMOP for each pick up occurrence. C. The Contractor is to provide twelve carts approximately. 42 inches in length, 29 inches wide and 63 inches high, and six buggies approximately 43 inches long, 32 inches wide and 35 inches high to be located in the CMOP operation's for the duration of the contract. The carts are to be used by the requesting activity to store the parcels being mailed. D. The contractor shall provide a daily report due the next working day. This report must reflect in numerical order the site number listing the number of pieces, class each piece mailed, total postage for each piece, and date all pieces were transferred to the U.S. Postal Service. Monthly reports consolidating the totals of the daily report will be delivered to the Contracting Officers Technical Representative (COTR) no later than the 2nd workday of each month. E. The contractor must provide weekly updated status for each piece of parcel within the contractor's transportation system. This report will be delivered to the COTR within two workdays of the close of each week. F. Some times week-end pick-up services will be necessary. The COTR shall notify the contractor 48 hours in advance of the required pick-up dates and times. G. The latest any shipment can be inducted into the USPS Bulk Mail Center or Auxiliary sort Facility is 36 hours after pick-up. Every time delivery of parcels are made to the USPS system, Form 8125 must be signed by the USPS indicating the person who signed for the parcels and the time it was received. The contractor shall turn over to the COTR a copy of the Form 8125 with each weekly report. Material handling devices must provide for safety and security of CMOP parcels to prevent damage and theft. H. In the event the contractor becomes aware of any significant unexpected delay in transit of parcels, the contractor agrees to notify the COTR to advise of the nature of the problem and expected recovery time. The contractor is to use the services of appropriately licensed carriers for the transportation of all mail parcels. The contractor should have the capability of monitoring average delivery times from all Bulk Mail Centers (BMC) to the end customers. Monitoring statistics are to be updated regularly and made available to the COTR. This is to be a Firm Fixed Price type contract. The period of performance of this contract is for 6 months, with 9-6 month option periods. The vendor must complete the provision at FAR 52.212-3 Offeror Representations and Certifications-Commercial Items and submit it to the Contracting Officer. In addition FAR clause 52.217-8 Option to Extend Services applies. The following provisions apply to this contract FAR 51.212-1 Instructions to Offerors-Commercial Items, FAR 52.212-2 Evaluation-Commercial Items with the following factors: (1) All vendors are to furnish the Contracting Officer a list of current contracts of same complexity to show there capability to perform this contract, (2) Vendors must demonstrate that they have been in business doing this type of service for at least 5 years. (3) Explain in detail how you will assist the Government in reducing its mail handling costs at this facility. The clause at FAR 52.212-4 Contract Terms and Conditions-Commercial Items applies to this acquisition, as well as the clause in FAR 52.217-5 Evaluation of Options. In addition FAR clause 52.212-5 Contract Terms and conditions required to Implement Statues or Executive Orders-Commercial Items. Any Vendor needing a copy of the appropriate provisions or clauses may request them from the above Contracting Officer. Proposals are due by 3:00PM, 13 December 1996, and shall be sent to the VA Medical Center West Los Angeles, 11301 Wilshire Blvd. (90C REK), Los Angeles, CA 90073, Attn: Robert E. Kedney, Sr. Contracting Officer. SIC 8999, Synopsis #2. Contact person's phone number is (310) 478-3711, Extension 42774. (0334)

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