Department of Veterans Affairs Medical Center, 50 Irving Street, N.W., Washington, DC 20422

S -- CLEANING OF INDUCTION UNITS/FIRE SPRINKLER HEADS SOL IFB 688-25-97 DUE 122696 POC Tyrone Lassiter, Contracting Officer, (202) 745-8467 Invitation for Bids No. 688-27-97 is a combined synopsis/solicitation for commercial items for the Veterans Affairs Medical Center (VAMC) in Washington, DC, prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information in this notice (SIC 7349). This announcement constitutes the only solicitation; bids are being requested and a written solicitation will NOT be issued. Contractor shall furnish all labor, equipment, tools, parts and materials required for thorough cleaning of sprinkler heads, force flow heaters and steam convector units, as indicated in the schedule of equipment, located at the VAMC, 50 Irving Street, NW, Washington, DC. Contract performance period will be for a one year from the date of award and is subject to the availability of funds. Contract may be amended for two (2) one year options in accordance with the clause at 52.217-9, Option to Extend the Term of the Contract. Schedule of Equipment -- (1) Induction Units, Force Flow Heaters, and Steam Convectors -- 192 Units (1 Cleaning Per Year); (2) Induction Units, Force Flow Heaters, and Steam Convectors -- 137 Units (2 Cleanings Per Year); (3) Induction Units, Force Flow Heaters, and Steam Convectors -- 398 Units (4 Cleanings Per Year); (4) Fire Sprinklers -- Estimated 3000 Sprinkler Heads (2 Cleanings Per Year). Bidders shall submit a price for the Base Year (12 mos.), Option Year I (12 mos.) & Option Year II (12 mos.) and an Aggregate Total for all three years combined. Contractor shall use a HEPA Vacuum cleaner with filtration to 99.97% at 0.3 microns to clean Fire Sprinklers, Carrier Weather Master Induction Units, Force Flow Heaters and Steam Convector Heating Units located at the VAMC. Cleaning of Carrier Weather Master Induction Units, Force Flow Heaters and Steam Convector heating Units shall be accomplished by removing all panels and top covers to expose units, coils, valves, air plenum nozzles for complete vacuum cleaning. The Induction Units -- Condensate Drip Pans,shall be cleaned with a 1 to 10 ratio of bleach and water and a 1.5 inch stiff bristle scrub brush, to remove all minerals, dirt and dust buildup. The Contractor shall replace and position Condensate Drip Pan and Condensation defectors at each end of coil to insure proper drainage of condensate into Condensate Drain. Condensate Drain shall be checked by Contractor by pouring one (1) quart of tap water in drain pan noting if the water drains down the condensate drain. Wipe all surfaces down with damp cloth. Replace lint screens which have deteriorated due to corrosion. (Lint Screens will be furnished by the VAMC). Upon completion, the Contractor shall reassemble all units and clean up areas and began cleaning of all fire sprinkler heads with a soft bristle brush, plus vacuum clean each head. There are approximately three thousand (3000) sprinkler heads throughout the VA Medical Center. Sprinkler heads will be cleaned two (2) times a year (schedule to be coordinated with VA). **Caution: The Contractor shall exercise great caution when cleaning all sprinklers, as they shall be charged with water at the time of cleaning. All Medical Center Ward rooms are to be cleaned during normal working hours from 8:00 A.M. to 4:30 P.M., Monday through Friday, excluding Federal holidays. All Administrative and Admitting areas are to be cleaned after normal working hours from 5:00 P.M. to 8:00 P.M., Monday through Friday, excluding Federal holidays. Work performed after normal working hours will be coordinated with the Chief, Engineering Service or his/her designee. Contractor shall report all malfunctions, broken thermostats, or Induction Units, Force Flow Heaters or Convector Heaters to the Contracting Officer's Technical Representative (COTR). VAMC Engineering Staff will make repairs to leaking valves, condensate pans, air leaks or no supply of air, and thermostats that need calibrating. Contractor shall submit for approval of the Contracting Officer or his/her designee a proposed schedule of cleanings to meet the Induction Units, Force Flow Heaters, Steam Convector Heaters, and Fire Sprinkler Heads cleaning requirements. All Contractor personnel shall wear proper attire with the name of company and employees name visible; shall report to Engineering Service, Engineering Control Center, Mechanical Equipment Room # 1, prior to starting any work and after completing the service required. Contractors personnel must leave a completed V.A. Form 08-6131 Daily Log-formal Contract, signed by the Plant Operator to certify as to service performed, and submit the VA Form 08-6131 to Engineering Service Plant Operations 138G for payment authorization. One (1) Cleaning per year during the month of November for the following Induction Units, Force Flow Heaters, and Steam Convector Heaters. (1) First Floor Administrative Main Lobby and Main Kitchen Areas, Sections (A, B, D, and E)(99 units). (2) Second Floor Section (A) (18 Units); (3) Third Floor Section (A) (21 Units); (4) Fourth Floor, all sections (A, C and D) (54 Units). Total Units for one cleaning per year during the month of November: 192 Units. Two (2) Cleanings per year during the months of November and May for the following Induction Units, Force Flow Heaters and Steam Convector Heaters. (1) Second Floor, all sections (D) (49 Units); (2) Third Floor, all sections (C and D) (88 Units); Total Units to be cleaned Two (2) times per year during the months of November and May: 137 Units. Four (4) Cleanings per year during the months of November, January, April and August for the following Induction Units, Force Flow Heaters and Steam Convector Heaters. (1) Second Floor, all sections (B, C and E) (167 Units); (2) Third Floor, all sections (B and E) (114 Units); (3) Fourth Floor, all sections (B and E) (117 Units). Total Units to be cleaned Four (4) times per year during the months of November, January, April and August: 398 Units. Two (2) cleanings per year during the months of November and June Fire Sprinkler Heads with a soft bristle brush, plus vacuum clean each head. There are approximately three thousand (3000) sprinkler heads throughout the VA Medical Center. Sprinkler heads shall be cleaned two (2) times a year, in November and June of the contract year. Daily Log: The work under this contract will be performed to the satisfaction of the Engineering Officer or his/her designate, who will inspect the work performed after each cleaning and will indicate his/her approval thereof on a signed VA Form 08-6131 Daily Log-Formal Contract, prior to the departure of the Contractor from the premises. The signed VA Form 08-6131 Daily Log-Formal Contract will be attached to the invoice submitted for payment for service rendered. Contractor's use of the premises: Due to the nature of the Medical Center and activities to be carried through in the areas where the work is to be performed, the Contractor shall be limited to work only in areas designated by the COTR. These areas will be coordinated on a schedule provided to the Contractor by the COTR. At all times, the Contractor shall arrange his/her work in sucha manner as to provide himself/herself a safe and unobstructed working area and still allow the continuance of Medical Center activities and patient care. Cleaning and protection of existing facilities: Prior to starting the work, the Contractor shall use clean drop cloths and other suitable coverings to insure full protection to the areas in which the work is to be performed. all work shall be performed in a professional craftsman like manner and under the diligent supervision of the Contractor's thoroughly trained/ experienced service foreman. The work crew shall broom clean and vacuum the work areas at the completion of the job in each particular area. The Contractor shall be responsible for removing any Government property, i.e., books, papers, furniture and flowers susceptible to damage or those which infringe upon the cleaning operation. After all cleaning procedures have been completed, the Contractor shall return all Government property, i.e., books, papers, furniture and flowers to their original location and condition. These preparations shall be scheduled and coordinated through the Engineering Officer or his/her designee prior to the start of any cleaning operation. All lint, dust, dirt and residue, and other accumulation shall be gathered, contained and removed from each site by the Contractor and disposed of in accordance with local safety regulations governing such removal and disposal. Safety/Health Requirements: The Contractor shall abide by all Federal, State and local codes and regulations when performing work at the Washington, DC, VA Medical Center. The Washington, DC, VA Medical Center isolates patients suspected of or having active tuberculosis in rooms with negative pressure, at least six air exchanges per hour and all air vented to the outside. All persons who enter rooms identified with the "Special Respiratory Isolation" sign, must wear a NIOSH approved HEPA filter mask and have successfully completed a Respiratory Protection Program (29 CFR 1910.134), to be furnished by the Contractor. The Contractor shall use only explosion proof electrical equipment and appliances conforming to the latest edition of the National Electrical Code. Contractor shall use HEPA Vacuum Cleaners with filtration to 99.97% at 0.0 microns. The Contractor shall not transport to or use upon the government's premises any detergent, solvent, flammable, combustible or explosive characteristics, unless approval is obtained from the Contracting Officer or his/her designated representative. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-42. This procurement is a total Small Business Set-aside. U.S. Department of Labor Employment Standards Administration Wage and Hour Division Determination No. 94-2103, Rev. No. 8 dated 12/8/95, applies to this acquisition. Payment will be made in arrears on certified invoices showing purchase order number assigned and contract number. Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its bid. The following incorporated clauses and provisions are applicable to this acquisition: 52.212-1, Instructions to Offerors -- Commercial Items; 52.212-4, Contract Terms and Conditions -- Commercial Items; 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items; 52.222-3, Convict Labor (E.O. 11755); 52.233-3, Protest After Award; 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I; 52.203-10, Price or Fee Adjustment for Illegal or Improper Activity; 52.217-5 Evaluation of Options; 52.217-9, Option to Extend the term of the Contract; 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans; 52.222-36, Affirmative Action for Handicapped Workers; 52.232-33, Mandatory Information for Electronic Funds Transfer Payment; 52.232-34, Optional Information for Electronic Funds Transfer Payment. All bid prices for this procurement must be received on company letterhead, in a SEALED ENVELOPE -- noting bid response enclosed and Invitation for Bid No. 688-25-97, and shall be addressed to Tyrone Lassiter, Contracting Officer (90C), Room 1B112, VA Medical Center, 50 Irving Street, NW, Washington, DC 20422. Bid opening is 4:00 p.m. EST, December 26, 1996. FAXED bids will not be accepted. (0341)

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