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COMMERCE BUSINESS DAILY ISSUE OF DECEMBER 16,1996 PSA#1742Purchase Services Branch, Attn: Code 535.3, Portsmouth Naval Shipyard,
Portsmouth, NH 03801-2590 V -- MOTEL ACCOMMODATIONS-NEW LONDON, CT SOL N00102-97-Q-1377 DUE
010897 POC Victoria Cook at fax 207-438-1251.Copies of the solicitation
will only be provided in response to written or faxed requests received
directly from the requestor. Telephone requests will not be honored.
This is a combined synopsis/solicitation for commercial items prepared
in accordance with the format in Subpart 12.6, as supplemented with
additional information included in this notice. This announcement
constitutes the only solicitation; proposals are being requested and a
written solicitation will not be issued. This solicitation is issued
as a request for quotation (RFQ) N00102-97-Q-1377. The solicitation
document and incorporated provisions and clauses are those in effect in
Federal Acquisition Circular 90-32, Part 12. The associated standard
industrial classification code is 7011. The small business size
standard is $5,000,000.00. An estimated six lot(s) will be required in
support of the SSN 755 for the following estimated dates: 01/13/97
through 04/30/97 to be located in New London, CT. An estimated total
number of room days is 16,000. Estimated check out date will be
05/01/97. When ACTUAL rooming requirements are received a faxed copy
will be sent to all interested, prospective contractors upon request.
Requests can be faxed to 207-438-1251. SECTION
C-Description/Specifications: Minimum size of room is 196 square feet,
excluding the bathroom/facilities area; Room must provide "Quality of
Life", sanitary, living conditions; Minimum furnishings are one double
bed, two pillows, one blanket, one bedspread, one full dresser, one
comfortable chair, closet or clothes hanging space, a table or desk
suitable for writing, adequate lighting such as one large overhead
light and a table lamp; Private bath with shower, tub, toilet and sink,
a shelf/shelves for toiletries and continuous hot water. To be free of
rust, cracks, etc. in the porcelain and the surrounding area. Ceiling
must be free of damage (cracks, breaks, etc), anti-slip tub/mats;
Clean carpeted room. To be free of insects, dirt, etc. To be shampooed
atleast every 6 months or less and vacuumed by daily housekeeping
services as required; Room must have a clean, sanitary odor; Color TV
in operating condition; All rooms require independently controlled air
conditioning/heat in good working order; All units must be securely
attached to the wall, floor, etc., be clean, electrically safe and
inspected on a regular basis. If it's a wall unit they should have no
draft/gap in the surrounding area where it's installed. Door with chain
lock or dead bolt which must be securely fastened to the wall/door
frame, etc. Minimum change of linen twice a week, or upon each change
of occupancy, whichever comes first; Daily towel (clean towels
provided) and maid/housekeeping service (Rooms must be dusted on a
regular basis or as needed); Twenty-four (24) hour telephone service
with local calls free of charge; Daily mail service; Laundromat or
laundry service available within a "reasonable" walking distance; Ice
machine on premises in operating condition; Adequate, safe parking.
Location of the motel must be within 12 miles traveling the main routes
to the front entrance of the base; Check in time must be no later than
11:00 A.M.; Portsmouth employees are assigned one per room and
afforded access to all hotel facilities as regular guests; Contract is
sales tax exempt. Tax exempt number is 02-83-0038K; Term of contract
in no way will be altered without concurrence of code 535.VC,
Portsmouth Naval Shipyard, with appropriate modification to the
contract; All rooms shall be essentially identical. No gratuities in
the form of room upgrades will be permitted. If an overbooking by a
hotel occurs, upgrades are allowed on a temporary basis; All rooms
require a microwave and refrigerator; All rooms require a smoke
detector and/or sprinkler system in operating condition. A current fire
inspection certificate must be posted; All electrical outlets to be in
place and firmly attached to the wall. Minimum of three grounded
outlets and no use of extension cords to prevent hazardous safety/fire
conditions; SECTION E-Inspection and Acceptance: Inspection and
acceptance of the motel room will be done by the contract
specialist/beach administrator (if required). SECTION G-Contract
Administration Data: Invoices will be paid upon receipt. All motel
contracts are Net 15 days. SECTION H-Special Contract Requirements:
Invoices will be verified by the Code 338 Beach Administrator; Invoices
shall be prepared and submitted in quadruplicate unless otherwise
specified. Invoices shall contain the following information: contract
number, invoice date, description of service, breakdown of the daily
schedule (that is the date, number of rooms per day, price per room,
amount for the individual day, payment terms and company name); The PNS
administrator reserves the right to "sell back" rooms not being
utilized by PNS personnel to the contracted motel. Otherwise the
contracted motel CANNOT utilize these rooms with other customers other
than PNS personnel if the government is paying for them; Do not
invoice for additional rooms until modifications have been signed and
returned to code 660. Invoices must match individual modifications;
Invoices will be forwarded by the PNS administrator for payment to the
Disbursing Officer, code 660, Portsmouth, NH 03804 and paid on a
bimonthly basis. Vendor will maintain for 3 years after final payment,
backup data to their invoices which will include on a daily basis:
date, employees name and room number, number of contracted rooms not
occupied with room number and total house occupancy. Portsmouth
employees assigned to each motel are responsible for all expenses
incurred beyond the scope of the contract, i.e., long distance phone
calls, room service, damages, pets and dependents. Should the motel
agree to provide additional services, the basis thereof and charges for
such services are strictly between the motel and the PNS employee.
Place of delivery and acceptance and FOB point is New London, CT. The
following provisions apply: FAR 52.212-1, Instructions to
Offerors-Commercial, applies to this acquisition; FAR 52.212-2,
Evaluation-Commercial Items: it is assumed that each contractor can
accommodate only 1 lot unless otherwise stated. Award of each lot will
be made to the Technically Acceptable Low Offeror; FAR 52.212-3,
Offeror Representations and Certifications-Commercial Items must be
included with your offer; FAR 52.212-4, Contract Terms and
Conditions-Commercial Items, apply to this acquisition; FAR 52.212-5,
Contract Terms and Conditions Required to Implement Statutes Or
Executive Orders-Commercial Items applies. Insert the following
clauses: 52.222-26 Equal Opportunity, 52.222-35 Affirmative Action for
Special Disabled and Vietnam Era Veterans, 52.222-36 Affirmative
Action for Handicapped Workers, 52.222-41 Service Contract Act of 1965,
as Amended and 52.222-42 Statement of Equivalent Rates for Federal
Hires. Please request a copy of the schedule when it becomes available
by either US Mail from Portsmouth Naval Shipyard, Attn: Code 535.VC,
Portsmouth, NH 03801-2590 or by faxing your request to 207-438-1251.
Offers are due No Later Than 08 JAN 1997 at 3:30pm closing time at
Portsmouth Naval Shipyard, Supply Dept/Purchase div, Bldg. 153, 6th
floor, Code 535.VC, Portsmouth, NH 03801-2590.Point of Contact is
Victoria Cook, Contract Specialist at 207-438-2386. (0347) Loren Data Corp. http://www.ld.com (SYN# 0096 19961216\V-0001.SOL)
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