Contracting Officer (90C), Overton Brooks VAMC, 510 E. Stoner Avenue, Shreveport, LA 71101-4295

65 -- COST PER SAMPLE WITH LOAN OF EQUIPMENT AND CONSUMABLES SOL RFP 667-13-97 DUE 021097 POC Dennis R. DeYoung, Phone (318) 424-6084 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number RFP 667-13-97; award will be made using the negotiation process. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-42. This solicitation is unrestricted. The standard industrial classification (SIC) is 2835 and the small business is 500 employees. The solicitation is for a loan/contractor provided, four (4) automated Blood Gas/Coox Analyzers with two (2) Electrolyte/Metabolite modules, on a cost per sample basis (estimated 6,000 to 7,200 samples per year), that is interfacable with MIMIR software from Micro Technologies, Inc. The analyzers will be networked using the MIMIR software. The Contractor shall provide and maintain all equipment to perform the above procedures, including training, maintenance, labor, parts, transportation and handling, at no additional cost to the Government. The Government agrees to purchase the reagents, supplies and quality control materials associated with the samplings described above for an agreed specified term. The Blood Gas/Coox Analyzers must be capable but not limited to the following functions: 1. The sampling method must be inject and/or aspirate. 2. The sampling modes for blood gas/coox panel must be less than or equal to 85ul sample, for coox panel only must be less than or equal to 35ul sample and for pH only must be less than or equal to 35ul sample. 3. The sampling time must be less than 50 seconds. 4. The measured parameters shall be pH, pCO2, pO2, tHb, O2Hb, SaO2, COHb, MetHb, Rhb, and barometric pressure. 5. The calculated parameters must include but are not limited to HCO3-, ABE, SBE, SBC, tCO2, Hct, AaDo2, a/AO2, RI, CO, Shunt, O2 delivery and O2 consumption. 6. The frequency of calibration shall be for total hemoglobin -- every 3 months and for blood gas -- at the discretion of the user. 7. All levels of quality control are run twice per day on all machines. 8. The analyzer's data manager must include patient reports and logs, patient trending reports, calibration reports and logs, error message reports and log, quality control reports and logs, Levy Jennings reports for quality control and instrument maintenance schedules and prompts. The electrolyte/metabolite modules must be capable but not limited to the following functions: 1. They must interface to the blood gas analyzers and integrate all information to the on board data management system. 2. The modules must also be capable of operating as a stand alone Electrolyte/Metabolite Analyzer completely independent of the blood gas analyzer. 3. The sample types are whole blood/urine. 4. The sampling methods must be inject and/or aspirate. 5. The sampling modes for the Blood gas/Coox/Electrolyte/Metabolite panel must be less than or equal to 210ul sample, for Electrolyte/Metabolite panel less than or equal to 125ul sample and for Glucose only less than or equal to 35ul sample. 6. The measured parameters shall be Na+, K+, Ionized Ca++, Glucose, Lactate and must be upgradeable to Cl- if required. 7. The frequency of calibration shall be at the discretion of the user. This cost per sample solicitation is for a period of one (1) year from the date of award with the option to renew for two (2) additional one (1) year options, pending availability of funds. Delivery is to be made to Chief, A&MMS, Overton Brooks VA Medical Center, 510 East Stoner Avenue, Shreveport, LA 71101-4295. Delivery is desired between February 28 and March 31, 1997. Inspection and acceptance is at the Overton Brooks VA Medical Center, Shreveport, LA. Proposals shall specify FOB, Overton Brooks VA Medical Center, Shreveport, LA (Destination). The provisions at FAR 52.212-1, Instructions of Offeror -- Commercial Items (Oct 1995) applies to this solicitation. There is not an addenda to this provision. The clauses at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Aug 1996) applies to this solicitation. There is an addenda to this clause. Add the following clauses: FAR 52.217-8, Option to Extend Services (Aug 1989); FAR 52.217-9, Option to Extend the Term of the Contract (Mar 1989), paragraph (a) "..30 days..", paragraph "..3 years.."; FAR 52.232-19, Availability of Funds for the Next Fiscal Year (Apr 1984),"..September 30, 1997 for base year, September 30, 1998 for option year one (1) and September 30, 1999 for option year two (2).."; VAAR 852.210-77, Brand Name or Equal (Nov 1984) and VAAR 852.237-7, Indemnification and Medical Liability Insurance (Oct 1996), paragraph (a) "..$1,000,000.00.." The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Aug 1996) applies to this acquisition. The following FAR clauses are cited in clause FAR 52.212-5(b) are applicable to this acquisition: se FAR 52.212-5(b) FAR 52.222-26, Equal Opportunity, FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans, FAR 52.222-36, Affirmative Action for Handicapped Workers, FAR 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, FAR 52.225-3, But American Act -- Supplies. Additional contract requirements: This is a cost per sample on reagents, supplies and quality control materials with the equipment being provided which includes maintenance, labor, parts, transportation and training at no additional charge. The vendor responding to this solicitation should provide this office with the following information: a cost per sample pricing for the reagents, supplies and quality control materials on company letterhead (equipment will be supplied at no additional charge), stated unit price (for base and option years), extended price (for base and option years), FOB, prompt payment terms, correct remittanceaddress, and a completed copy of FAR 52.212-3 (Jun 1996), Offeror Representations and Certifications -- Commercial Items. A company not in possession of FAR 52.212-3 may contact this office and a copy will be faxed to you. Proposals must be in writing and accompanied by a completed Representations and Certifications or they will be rejected. Facsimile and oral proposals will not be accepted. The offeror shall furnish as part of its proposal all descriptive literature and technical information necessary for the purchasing activity to determine whether the products offered meet the salient characteristics/requirements of the solicitation. Failure to provide this information will cause your proposal to be rejected as non responsive. Award will be made to that offeror whose proposal is technically acceptable and whose technical/cost relationship is the most advantageous to the Government. While cost is secondary to technical, it will be a factor in the award decision. The critical factor in making any cost/technical trade-off is not the spread between the technical scores, but rather what is the significance of that difference. The significance of the spread scores will be determined on the basis of what that difference might mean in terms of performance and what it would cost the Government to take advantage of it. Award may not necessarily be made to the offeror submitting the lowest proposal. Also, award may not necessarily be made for technical capabilities that would appear to exceed those needed for the successful performance of the work. The Government reserves the right to make cost/technical tradeoffs that are in the best interest and to the advantage of the Government. Award made be made without discussions. For information regarding this solicitation, contact Dennis DeYoung (90C), Overton Brooks VA Medical Center, 510 East Stoner Avenue, Shreveport, LA 71101-4295; phone: (318) 424-6084. Proposals are due by 2:30 pm CST, February 10, 1997. Please reference the solicitation number, RFP 667-13-97, on yourproposal. (0021)

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