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COMMERCE BUSINESS DAILY ISSUE OF JANUARY 30,1997 PSA#1772Defense Supply Service-Washington, Rm 1D245, The Pentagon, Washington,
DC 20310-5200 A -- BROAD AGENCY ANNOUNCEMENT/SUPPRESSION DYNAMICS OF FINE DROPLETS
AND PARTICLES -- PART 2 OF 2 DUE 041197 POC Contact Ms. Sally Williams,
Contract Specialist (703) 693-5017, Contracting Officer, Joyce Rose
(703) 695-2564 APPENDIX A -- ADDITIONAL REQUIREMENTS AND AMPLIFYING
INFORMATION CONCERNING PREPARATION OF PART II COST DATA. 1. Cost
Estimate: An estimate of the total research project cost, with a break
down of direct and indirect funds by category and year, must accompany
each formal proposal (PART II). Multiple-year proposals are encouraged
to cover the total estimated duration of the project, as appropriate.
Incremental funds will be provided by SERDP to successful proposers
for effort performed during each Federal fiscal year, given that
sufficient funds are provided to SERDP and the defense requirements
indicate that the research is a continuing priority. Costs proposed
must confirm with the following regulations and principles: Commercial
firms: Federal Acquisition Regulations (FAR) Part 31 and Defense FAR
Supplement Part 31, Contract Cost Principles and Procedures.
Educational Institutions: OMB Circular A-21, Cost Principles for
Educational Institutions, OMB Circular A-88, Indirect Cost Rates, Audit
an Audit Follow-up at Educational Institutions. Nonprofit
Organizations: OMB Circular A-122, Cost Principles for Nonprofit
Organizations, OMB Circular A-133, Audits of Institutions of Higher
Education and Other Nonprofit Organizations. The cost of preparing
proposals in response to this BAA is not considered an allowable direct
charge to any resultant contract, grant or cooperative agreement. It
is, however, an allowable expense to the bid and proposal indirect cost
specified in FAR 31.205-18, and OMB Circulars A-21 and A-122. The
budget estimate must include the following data. a. Direct Labor Costs:
Show the current and projected salary amounts in terms of man-hours,
man-months or annual salary to be charged by the PI(s), research
associates and assistants, and the total amount per year to be paid to
each from the project. State the number of man-hours used to calculate
a man- month or man-year. For proposals from universities, the time and
amounts to be charged should be identified by academic year and summer
effort. The proposal must identify the following: 1) The basis for the
direct labor hours or percentage of effort, e.g., historical hours or
estimates. 2) The basis for the direct labor rates or salaries. Labor
costs should be predicated upon actual labor rates or salaries. These
estimates may be adjusted upward for forecast salary or wage
cost-of-living increases that will occur during the contract period.
Such COLAs should not exceed 4%, exclusive of merit increases. The
proposal should separately identify the ratio applied to base
salary/wage for cost-of-living adjustments and merit increases. Each
must be fully explained. b. Fringe Benefits and Indirect Cost Rates
(overhead, general and administrative and other): The most recent
rates, dates of negotiation, the base(s) and periods to which the rates
apply must be disclosed and a statement included to identify whether
the proposed rates are provisional or fixed. A copy of the negotiation
memorandum should be provided. If negotiated forecast rates do not
exist, sufficient detail must be provided to enable a determination
that the costs included in the forecast rate are allocable according to
applicable FAR/DFARS or OMB Circular provisions (see above). Disclosure
should be sufficient to permit a full understanding of the content of
the rate(s) and how it was established. As a minimum, submission should
identify: 1) all individual cost elements included in the forecast
rate(s); 2) the basis used to prorate indirect expenses to cost pools,
if any: 3) how the rate(s) was calculated; and 4) the distribution
basis of the developed rate(s). c. Major Equipment: 1) It is the policy
of the Department of Defense that all commercial and nonprofit
contractors provide the equipment needed to support proposed research.
In those rare cases where specific additional equipment is approved
for commercial and nonprofit organizations, such approved cost elements
shall be "no-fee-bearing." 2) An itemized list of permanent equipment
is required, showing the cost for each item. Permanent equipment is any
article of nonexpendable tangible property having a useful life of more
than two years and an acquisition cost of $500 or more per unit. The
basis for the cost of each item of permanent equipment included in the
budget must be disclosed, such as: a) Vendor Quote: show name of
vendor and number of quotes received and justification if intended
award is to other than lowest bidder. b) Historical Cost: identify
vendor, date of purchase and whether or not cost represented lowest
bid; include reason(s) for not soliciting current quotes. c) Estimate:
included rationale for estimate and reason for not soliciting current
quotes. d) Special test equipment to be fabricated by the contractor
for specific research purposes and its cost. e) Standard equipment to
be acquired and modified to meet specific requirements, including
acquisition and modification costs, listed separately. f) Existing
equipment to be modified to meet specific research requirements,
including modification costs. Do not include as special test equipment
those items of equipment that, if purchased by the contractor with
contractor funds, would be capitalized for Federal income tax purposes.
d. Materials, Supplies, and Consumables: A general description and
total estimated cost of expendable equipment and supplies are required.
The basis for developing the cost estimate (vendor quote, invoice
price, etc.) must be included. If possible, provide a material list. e.
Subcontracts: A description of services or materials that is to be
awarded by subcontract. For awards totaling $10,000 or more, provide
the following specific information: 1) The identification of the type
of award to be used (cost reimbursement, fixed price, etc.) 2) if
known, the identification of the proposed subcontractor and an
explanation of why and how the subcontractor was selected or will be
selected. 3) Whether or not the award will be competitive and, if
noncompetitive, rationale to justify the absence of competition. 4) The
proposed acquisition price. 5) The offeror's cost or price analysis of
the subcontract proposed price (applicable only if the award exceeds
$500,000). f. Travel Costs: List the number of trips, number of people
per trip, the destinations and the purpose for all proposed travel.
Estimate round trip fare and per diem costs for each trip. Travel to
scientific meetings requires identification of the specific meeting and
purpose. For planning purposes, SERDP requires PIs to attend: 1) an
annual symposium to present their research in an oral presentation,
including a poster session; 2) an annual presentation report of
management and technical status in the Spring; 3) a presentation to the
SERDP Scientific Advisory Board in the first year, and the successive
years during which project value exceeds $900,000; and 4) no more than
one trip to a scientific meeting per contract per year. g. Publication
and Report Costs: Estimate the costs of publishing and reporting
research results, including the direct charges for clerical
preparation, page or illustration charges, reprints, and distribution.
While the number and types of reports will be specified in a
contractual document, the following may be used to estimate reporting
costs: 1) an annual technical report will be required in addition to a
final report; 2) monthly one page obligation and expenditure reports;
and 3) quarterly progress reports prepared in a government- provided
software package. h. Consultant Costs: State the daily consultant fee,
travel expenses, nature of the consulting effort, and why consultants
are required to complete the research. i. Other Direct Costs: Itemize
other anticipated direct costs, such as rental for computers and other
equipment (giving hours and rates), communications costs, etc. Unusual
or expensive items should be fully explained and justified. j. Fixed
Fee: The fixed fee, if any, applied to the research project should be
listed. A claimed Facilities Capital Cost of Money supported by DD Form
1861 is also needed. (0028) Loren Data Corp. http://www.ld.com (SYN# 0010 19970130\A-0010.SOL)
A - Research and Development Index Page
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