USAFE Contracting Squadron/LGC, Unit 3115, APO AE 09094-3115

D -- CONVERSION OF SHELFLISTS OR COLLECTION OF CATALOG CARDS FOR 12 LIBRARIES INTO U.S. MACHINE READABLE CATALOG (MARC) FORMAT. SOL F61521-97-R-5012 POC Contract Specialist, Marsha Harris 011-49-631-536-6803; Contracting Officer, Molly Harris 011-49-631-6807 E-MAIL: Click here to contact Marsha Harris via e-mail., harrisma@28.ramstein.af.mil. USAFE Contracting Squadron/LGCZA, Rhine Ordnance Barracks, Kaiserslautern, Germany is conducting market research for the conversion of shelflist or collection of catalog cards for 12 libraries into U.S. Machine Readable Catalog (MARC) format. The libraries for which conversion will be performed are located in Italy, Germany, the United Kingdom and Turkey. The shelflists from each library will be shipped to the vendor, or imaged on-site by the vendor, for conversion to U.S. MARC and subsequently transferred to 1/4 inch data cartridge and read into the cataloging module of the Dynix Library Automated System, version 138E. Two cartirdges for each library's shelflist shall be created by the vendor. One cartridge shall be provided to the owning library, and one shall be sent to Dynix Nederland BV, Perkinsbaan1, 3439 ND Nieuwegein. Dynix Nederland maintains the automated union catalog of holdings of all United States Air Force Europe (USAFE) libraries. The vendor shall use a database, such as Online Computer Library Center, that complies to the Li brary of Congress standards. Each record in the shelflists shall be searched in the database for a matching "hit". Elements in the record which shall be matched are title, edition, publisher, imprint date, ISBN LC Number, etc. The matched record shall then be modified based on the library's specifications and added to the MARC records for a given library. If no match is found in the database, the vendor shall create a MARC record based on the bibliographic information on the catalog card being searched. The new record shall be consistant with the MARC format and current Anglo American Cataloging Rules, Second Addition (AARCR2). The serial format record shall be used for items in a series. Approximately 80 percent of the titles to be converted are standard monographs, 15 percent are audiovisual materials and sound recordings, and 5 percent are serials. USAFE libraries use the Dewey Decimal System and Library of Congress Subject Headings. Collections are 99.5 percent English language. Holdings include a pre existing barcode number, item type, media type, local notes, local call number, and price binding information. If you are interested in participating in this survey, please provide your company name, a point of contact, phone number and fax number as soon as possible to Marsha Harris at 011-49-631-536-6803 or via fax at 011-49-631-353-9145. A copy of the survey will then be faxed to your company. In addition, request you provide copies of your company brochures and/or catalogs pertinent to this acquisition no later than 14 Mar 1997. The Government anticipates awarding a contract for these services prior to 30 Sep 1997. Please express your interest in participating in the acquisition in your response. (0062)

Loren Data Corp. http://www.ld.com (SYN# 0036 19970305\D-0006.SOL)