Loren Data Corp.

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COMMERCE BUSINESS DAILY ISSUE OF MARCH 12,1997 PSA#1800

Commander (fcp), U.S. Coast Guard, Maintenance & Logistics Command Atlantic, 300 East Main Street, Suite 965, Norfolk, VA 23510-9113

J -- ELEVATOR MAINTENANCE AND REPAIR SERVICES SOL DTCG84-97-Q-3SGW08 DUE 032497 POC Ms. Danielle Tonsel, Contract Specialist at (757) 628-4120 This combined synopsis/quotation for commercial items is prepared in accordance with the format in subpart 12.6 of the FAR, as supplemented with additional information included in this notice. This announcement constitutes the final request for quotation; quotes are being requested and a written quotation will not be issued. This quotation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 42. This combined synopsis/quotation is 100% small business set-aside in accordance with FAR subpart 19.5. The standard identification code (SIC) number is 3534 and the small business size standard is 500 employees. BILLING/SCHEDULE: CLIN 001 Base Year 1 April 1997 through 31 March 1998, CLIN 0001A Preventive Maintenance/Routine service calls for 12(Qty) months (unit) @ $____(unit Price) Total price $____, CLIN 0001AB Semi Annual preventive maintenance- 2(Qty) each (unit) @ $__&llmdash; (unit price) Total price $___, CLIN 0001AC Annual preventive maintenance -- 1(Qty) year (unit) @ $___(unit price) Total price $____, CLIN 0001AD Emergency Service Calls ( outside normal working hours) -- 20 (Qty) call (unit) @ $___ (unit price) Total price $___.. In order to be eligible for award, offeror's shall submit prices as specified above for each option year: CLIN -0002 -- Option Year One -- 1 April 1998 to 31 March 1999. CLIN 0003 -- Option Year Two -- 1 April 1999 to 31 March 2000. GENERAL REQUIREMENTS: The contractor shall furnish all necessary labor, transportation, equipment, materials, supplies and supervision necessary for maintenance and emergency repair services for 15 elevator cars (see Technical Exhibit 1, General Data & Elevator Summary List) (3 solid state, 8 electric, 4 hydraulic) at U.S. Coast Guard Closure Project Resident Office, Governors Island, New York in accordance with ANSI/ASME A17.1, A17.2. The contractor shall take all necessary steps and measures which would be taken by a prudent owner to maximize the life expectancy of the elevators and related systems to ensure safe and reliable elevator operation. The contractor shall be responsible to clean and keep free from trash and debris of all elevator mechanical rooms. The contractor shall be fully responsible and accountable for the operation of all equipment beginning from the date of award. All scheduled work that requires an elevator to be taken out of service shall be coordinated with the Contracting Officer's Technical Representative (COTR). The contractor shall maintain all equipment according to manufacturer's specifications and recommendations. DETERMINATION OF EXISTING CONDITIONS: The contractor after receipt of award, accompanied by the COTR and his designee's shall make a complete and systematic inspection to determine the existing condition of the elevators. This shall bedone during the first thirty (30) calendar days of the contract. Any deficiency repairs shall not be performed until the contractor and the Contracting Officer have reached an agreement on the price to accomplish the project. The contractor shall submit to the COTR a detailed cost breakdown to perform the work, including the labor hours by trade or by the various types of work to be performed on the project, and an itemized listing of the cost of materials and overhead as allowed by the contract. PERSONNEL: All maintenance personnel directly engaged in the work to be accomplished under the contract shall possess: 1) a certificate of completion of apprenticeship, 2) a certificate as an elevator service and repair journeyman, 3) at least 2 years experience in the operation and maintenance of the kind of elevators (solid state, electric hydraulic, group supervisory contract, etc.) to be maintained under this contract. The contractor shall ensure that all work required by this contract is satisfactorily supervised. A supervisor shall be designated in writing by the contractor to have the authority to act for the contractor on all technical and personnel matters relating to daily operation of this contract. SUPPLIES, MATERIALS, AND REPLACEMENT PARTS: The contractor shall furnish all labor, supplies, parts and materials necessary to perform equipment cleaning and mechanical equipment room cleaning, and maintenance, inspection, repairs or replacements to elevators, equipment, appurtenance, and accessories. INSPECTION AND TESTS: the contractor shall conduct inspection and test as required by the most current edition of the ANSI/ASME A17.1, A17.2 and witnessed by the COTR. The contract shall be responsible for the prompt correction within 48 hours of all deficiencies noted during inspections and tests. Inspection findings shall be maintained and recorded by the contractor. After all inspections are complete the contract shall inform the COTR of any deficiencies that were found. REPORTING: Any of the contractor's personnel performing repairs and/or preventive maintenance under this contract shall contract the COTR when first arriving and when departing the facility. At the completion of the work the contractor's employee(s) shall turn in a copy of the work order or form to the COTR. SERVICE CALLS: Normal working hours are defined as 7:30 AM-4:30 PM, Monday through Friday, excluding government Holidays. Routine Service Calls: When work consist of correcting the circumstances which interrupt or otherwise adversely impact the building occupants. During the normal working hours responding to routine service calls is part of the basic services and no additional payment shall be made. Emergency Service Calls: After normal working hours to correct failures which constitute an immediate danger to personnel, property or in which 2 or more elevators in the same building are not in operation. During the normal working hours responding to emergency calls is part of the basic services and not additional payment shall be made. RESPONSIVENESS: For all emergency calls, during or after normal working hours, including weekends and Government Holidays, the contractor shall report to the scene of the emergency within two (2) hours after being notified by the COTR or his authorized designee(s). . The contractor shall remain on the job until the emergency has been relieved.. DEDUCTIONS: It is the objective of the Government to obtain quality workmanship and complete work performance in accordance with the above general requirements. Deductions shall be made for work improperly performed and work which has not been performed. ELEVATOR PREVENTIVE MAINTENANCE SCHEDULE: Maintenance shall be performed in accordance with the manufacturer's instruction and Technical Exhibit 2, Elevator Preventive Maintenance Schedule. Items regularly inspected on a monthly basis include the motor generator unit, hoist machine, controls, and governor. Doors, hangers, closers, interlocks, door operators shall be maintained and kept in proper operation by mechanics as they ridethe elevators. Items requiring attention shall be repaired or reported to the elevator supervisor. FAR provision 52.212-1 Instruction to Offerors -- Commercial Items is incorporated by reference. The following are addendums to FAR provision 52.212-1: The following clauses are incorporated 52.214-5 52.233-2 Service of Protest (OCT 95), 52.217-5 Evaluation of Options (JUL 90), 52.232-15 Progress Payments Not Included (APR 84). FAR provision 52.212-2 Evaluation -- Commercial Item does not apply, award will be made to the offeror who submits the lowest price. Offerors shall complete FAR Clause 52.212-3 Offers Representations and Certifications -- Commercial Items (MAR 96) and submit it with their offer. The certification can be requested by calling the contact number identified below. FAR provision 52.212-4, contract Terms and Conditions -- Commercial Items in incorporated by reference. FAR provision 52.212-4 includes an addendum incorporating additional clauses. Please contact the number identified below to obtain the clause. FAR clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Item (JUN 96) hereby applies to this acquisition. FAR 52.222-3 Convict Labor, FAR 52.222-41 Service Contract Act of 1965, as amended, FAR 52.222-42 Statement of Equivalent Rates for Federal Hires, FAR 52.222-43 Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts). Bidders may obtain the latest Wage Determination NO. 88-0590 Rev. 12 dated 2/3/96 which establishes the prevailing wage guidelines for this acquisition by calling the contact number identified below. INSURANCE: Before commencing work under this contract, the contractor shall acquire a Certificate of Insurance in accordance with FAR clause 52.228-5 Insurance -- Work on a Government Installation (SEP 89). Insurance coverage will be as follows: WORKMEN'S COMPENSATION AND EMPLOYER'S LIABILITY INSURANCE with employer's liability coverage of a least $100,000.00, GENERAL LIABILITY- bodily injury liability insurance coverage written on the comprehensive form policy -- at least $500,000.00 per occurrence and AUTOMOBILE LIABILITY -- required on the comprehensive form of policy, and shall provide bodily liability and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies shall provide coverage of at least $200,000.00 per person and $500,000.00 per occurrence for bodily injury and $20,000.00 per occurrence for property damage. NOTICE TO QUOTERS: It is the policy of the Coast Guard to issue solicitation and make contract awards in a fair and timely manner. To further this policy, the Commandant has created the position of Solicitation Ombudsman who is empowered to investigate issues raised by prospective offerors and resolve them, where possible, without expensive and timely-consuming litigation. Potential offerors who believe that a Coast Guard solicitation is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contract office is unable to satisfy the concerns, the offeror should then contact the Coast Guard solicitation Ombudsman at this address: Commandant (G-CPM-S/3), 2100 Second Street, SW, Washington, DC 20593, telephone (202) 267-2285, Fax (202) 267-4011. Potential offerors should provide the following information to the Ombudsman in order to ensure a timely response: solicitation number, contracting office, contracting officer, and solicitation closing date. (Note: Interested minority and women owned businesses may want to investigate the Department of Transportation's short loan program. For further information and applicable forms, please call (202) 366-2852). SUBMISSION OF QUOTES: Quotes shall be received at Commander (fcp-1), Maintenance & Logistics Command Atlantic, 300 East Main Street, Suite 965, Norfolk, VA 23510-9113, Attention Ms. Danielle Tonsel, by 1:00 PM local time -March 24, 1997. All quotes shall be clearly marked with the quoter's name and quote number. POINT OF CONTACT: For information, questions and availability of forms, addendums, wage determination, technical exhibits, etc. please contact Ms. Danielle Tonsel at (757) 628-4120 or request the same via fax (757) 628-4135. To make a site visit the Point of Contact is Mr. Glenn Johnson at (212) 668-7314. (0066)

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