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COMMERCE BUSINESS DAILY ISSUE OF MARCH 12,1997 PSA#1800Commander (fcp), U.S. Coast Guard, Maintenance & Logistics Command
Atlantic, 300 East Main Street, Suite 965, Norfolk, VA 23510-9113 J -- ELEVATOR MAINTENANCE AND REPAIR SERVICES SOL DTCG84-97-Q-3SGW08
DUE 032497 POC Ms. Danielle Tonsel, Contract Specialist at (757)
628-4120 This combined synopsis/quotation for commercial items is
prepared in accordance with the format in subpart 12.6 of the FAR, as
supplemented with additional information included in this notice. This
announcement constitutes the final request for quotation; quotes are
being requested and a written quotation will not be issued. This
quotation document and incorporated provisions and clauses are those in
effect through Federal Acquisition Circular 42. This combined
synopsis/quotation is 100% small business set-aside in accordance with
FAR subpart 19.5. The standard identification code (SIC) number is
3534 and the small business size standard is 500 employees.
BILLING/SCHEDULE: CLIN 001 Base Year 1 April 1997 through 31 March
1998, CLIN 0001A Preventive Maintenance/Routine service calls for
12(Qty) months (unit) @ $____(unit Price) Total price $____, CLIN
0001AB Semi Annual preventive maintenance- 2(Qty) each (unit) @
$__&llmdash; (unit price) Total price $___, CLIN 0001AC Annual
preventive maintenance -- 1(Qty) year (unit) @ $___(unit price) Total
price $____, CLIN 0001AD Emergency Service Calls ( outside normal
working hours) -- 20 (Qty) call (unit) @ $___ (unit price) Total price
$___.. In order to be eligible for award, offeror's shall submit
prices as specified above for each option year: CLIN -0002 -- Option
Year One -- 1 April 1998 to 31 March 1999. CLIN 0003 -- Option Year Two
-- 1 April 1999 to 31 March 2000. GENERAL REQUIREMENTS: The contractor
shall furnish all necessary labor, transportation, equipment,
materials, supplies and supervision necessary for maintenance and
emergency repair services for 15 elevator cars (see Technical Exhibit
1, General Data & Elevator Summary List) (3 solid state, 8 electric, 4
hydraulic) at U.S. Coast Guard Closure Project Resident Office,
Governors Island, New York in accordance with ANSI/ASME A17.1, A17.2.
The contractor shall take all necessary steps and measures which would
be taken by a prudent owner to maximize the life expectancy of the
elevators and related systems to ensure safe and reliable elevator
operation. The contractor shall be responsible to clean and keep free
from trash and debris of all elevator mechanical rooms. The contractor
shall be fully responsible and accountable for the operation of all
equipment beginning from the date of award. All scheduled work that
requires an elevator to be taken out of service shall be coordinated
with the Contracting Officer's Technical Representative (COTR). The
contractor shall maintain all equipment according to manufacturer's
specifications and recommendations. DETERMINATION OF EXISTING
CONDITIONS: The contractor after receipt of award, accompanied by the
COTR and his designee's shall make a complete and systematic inspection
to determine the existing condition of the elevators. This shall bedone
during the first thirty (30) calendar days of the contract. Any
deficiency repairs shall not be performed until the contractor and the
Contracting Officer have reached an agreement on the price to
accomplish the project. The contractor shall submit to the COTR a
detailed cost breakdown to perform the work, including the labor hours
by trade or by the various types of work to be performed on the
project, and an itemized listing of the cost of materials and overhead
as allowed by the contract. PERSONNEL: All maintenance personnel
directly engaged in the work to be accomplished under the contract
shall possess: 1) a certificate of completion of apprenticeship, 2) a
certificate as an elevator service and repair journeyman, 3) at least
2 years experience in the operation and maintenance of the kind of
elevators (solid state, electric hydraulic, group supervisory contract,
etc.) to be maintained under this contract. The contractor shall ensure
that all work required by this contract is satisfactorily supervised.
A supervisor shall be designated in writing by the contractor to have
the authority to act for the contractor on all technical and personnel
matters relating to daily operation of this contract. SUPPLIES,
MATERIALS, AND REPLACEMENT PARTS: The contractor shall furnish all
labor, supplies, parts and materials necessary to perform equipment
cleaning and mechanical equipment room cleaning, and maintenance,
inspection, repairs or replacements to elevators, equipment,
appurtenance, and accessories. INSPECTION AND TESTS: the contractor
shall conduct inspection and test as required by the most current
edition of the ANSI/ASME A17.1, A17.2 and witnessed by the COTR. The
contract shall be responsible for the prompt correction within 48 hours
of all deficiencies noted during inspections and tests. Inspection
findings shall be maintained and recorded by the contractor. After all
inspections are complete the contract shall inform the COTR of any
deficiencies that were found. REPORTING: Any of the contractor's
personnel performing repairs and/or preventive maintenance under this
contract shall contract the COTR when first arriving and when departing
the facility. At the completion of the work the contractor's
employee(s) shall turn in a copy of the work order or form to the COTR.
SERVICE CALLS: Normal working hours are defined as 7:30 AM-4:30 PM,
Monday through Friday, excluding government Holidays. Routine Service
Calls: When work consist of correcting the circumstances which
interrupt or otherwise adversely impact the building occupants. During
the normal working hours responding to routine service calls is part
of the basic services and no additional payment shall be made.
Emergency Service Calls: After normal working hours to correct failures
which constitute an immediate danger to personnel, property or in which
2 or more elevators in the same building are not in operation. During
the normal working hours responding to emergency calls is part of the
basic services and not additional payment shall be made.
RESPONSIVENESS: For all emergency calls, during or after normal working
hours, including weekends and Government Holidays, the contractor shall
report to the scene of the emergency within two (2) hours after being
notified by the COTR or his authorized designee(s). . The contractor
shall remain on the job until the emergency has been relieved..
DEDUCTIONS: It is the objective of the Government to obtain quality
workmanship and complete work performance in accordance with the above
general requirements. Deductions shall be made for work improperly
performed and work which has not been performed. ELEVATOR PREVENTIVE
MAINTENANCE SCHEDULE: Maintenance shall be performed in accordance with
the manufacturer's instruction and Technical Exhibit 2, Elevator
Preventive Maintenance Schedule. Items regularly inspected on a monthly
basis include the motor generator unit, hoist machine, controls, and
governor. Doors, hangers, closers, interlocks, door operators shall be
maintained and kept in proper operation by mechanics as they ridethe
elevators. Items requiring attention shall be repaired or reported to
the elevator supervisor. FAR provision 52.212-1 Instruction to Offerors
-- Commercial Items is incorporated by reference. The following are
addendums to FAR provision 52.212-1: The following clauses are
incorporated 52.214-5 52.233-2 Service of Protest (OCT 95), 52.217-5
Evaluation of Options (JUL 90), 52.232-15 Progress Payments Not
Included (APR 84). FAR provision 52.212-2 Evaluation -- Commercial Item
does not apply, award will be made to the offeror who submits the
lowest price. Offerors shall complete FAR Clause 52.212-3 Offers
Representations and Certifications -- Commercial Items (MAR 96) and
submit it with their offer. The certification can be requested by
calling the contact number identified below. FAR provision 52.212-4,
contract Terms and Conditions -- Commercial Items in incorporated by
reference. FAR provision 52.212-4 includes an addendum incorporating
additional clauses. Please contact the number identified below to
obtain the clause. FAR clause 52.212-5 Contract Terms and Conditions
Required to Implement Statutes or Executive Orders -- Commercial Item
(JUN 96) hereby applies to this acquisition. FAR 52.222-3 Convict
Labor, FAR 52.222-41 Service Contract Act of 1965, as amended, FAR
52.222-42 Statement of Equivalent Rates for Federal Hires, FAR
52.222-43 Fair Labor Standards Act and Service Contract Act -- Price
Adjustment (Multiple Year and Option Contracts). Bidders may obtain the
latest Wage Determination NO. 88-0590 Rev. 12 dated 2/3/96 which
establishes the prevailing wage guidelines for this acquisition by
calling the contact number identified below. INSURANCE: Before
commencing work under this contract, the contractor shall acquire a
Certificate of Insurance in accordance with FAR clause 52.228-5
Insurance -- Work on a Government Installation (SEP 89). Insurance
coverage will be as follows: WORKMEN'S COMPENSATION AND EMPLOYER'S
LIABILITY INSURANCE with employer's liability coverage of a least
$100,000.00, GENERAL LIABILITY- bodily injury liability insurance
coverage written on the comprehensive form policy -- at least
$500,000.00 per occurrence and AUTOMOBILE LIABILITY -- required on the
comprehensive form of policy, and shall provide bodily liability and
property damage liability covering the operation of all automobiles
used in connection with performing the contract. Policies shall provide
coverage of at least $200,000.00 per person and $500,000.00 per
occurrence for bodily injury and $20,000.00 per occurrence for property
damage. NOTICE TO QUOTERS: It is the policy of the Coast Guard to issue
solicitation and make contract awards in a fair and timely manner. To
further this policy, the Commandant has created the position of
Solicitation Ombudsman who is empowered to investigate issues raised by
prospective offerors and resolve them, where possible, without
expensive and timely-consuming litigation. Potential offerors who
believe that a Coast Guard solicitation is unfair or otherwise
defective should first direct their concerns to the cognizant
contracting officer. If the contract office is unable to satisfy the
concerns, the offeror should then contact the Coast Guard solicitation
Ombudsman at this address: Commandant (G-CPM-S/3), 2100 Second Street,
SW, Washington, DC 20593, telephone (202) 267-2285, Fax (202) 267-4011.
Potential offerors should provide the following information to the
Ombudsman in order to ensure a timely response: solicitation number,
contracting office, contracting officer, and solicitation closing date.
(Note: Interested minority and women owned businesses may want to
investigate the Department of Transportation's short loan program. For
further information and applicable forms, please call (202) 366-2852).
SUBMISSION OF QUOTES: Quotes shall be received at Commander (fcp-1),
Maintenance & Logistics Command Atlantic, 300 East Main Street, Suite
965, Norfolk, VA 23510-9113, Attention Ms. Danielle Tonsel, by 1:00 PM
local time -March 24, 1997. All quotes shall be clearly marked with
the quoter's name and quote number. POINT OF CONTACT: For information,
questions and availability of forms, addendums, wage determination,
technical exhibits, etc. please contact Ms. Danielle Tonsel at (757)
628-4120 or request the same via fax (757) 628-4135. To make a site
visit the Point of Contact is Mr. Glenn Johnson at (212) 668-7314.
(0066) Loren Data Corp. http://www.ld.com (SYN# 0037 19970312\J-0001.SOL)
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