Department of Veterans Affairs Medical Center, 50 Irving Street, N.W., Washington, DC 20422

S -- SOLID WASTE/PATHOLOGICAL WASTE HAULING AND DISPOSAL SOL IFB 688-48-97 DUE 033197 POC Tyrone Lassiter, Contracting Officer, (202) 745-8467 Invitation for Bids No. 688-48-97 is a combined synopsis/solicitation for commercial items for the Veterans Affairs Medical Center (VAMC) in Washington, DC, prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information in this notice (SIC Code is 4953). This announcement constitutes the only solicitation; bids are being requested and a written solicitation WILL NOT BE ISSUED. Contract performance period will be for one year from the date of award and is subject to the availability of funds. Contract may be amended for two (2) one-year options in accordance with the clause at 52.217-9, Option to Extend the Term of the Contract. Contractor shall furnish all labor, equipment, tools, parts and materials required to remove trash (general waste) and pathological waste (body parts and chemotherapy) for the Department of Veterans Affairs Medical Center, 50 Irving Street, N.W., Washington, DC 20422. The Contractor shall be responsible for the collection and disposal of waste items to an authorized landfill waste site in accordance with Department of Transportation, EPA and all state, local and Federal laws regulating the waste industry. The following terms, conditions, provisions, and schedules are applicable to this solicitation. Schedule of Services: [1A] Pick-up, haul, dump, and return One (1) Government-owned Sani-Pak 40 Cubic Yard Container, Two (2) Times Per Week, Estimated (Est.) Quantity -- 104, Unit -- Hauls, Total Cost $___; [1B]Disposal fee (Est. 10 tons per haul), Est. Quantity 104, Unit -- Hauls, Total Cost $___; [1C]Emergency Pick-up/box, haul, and dispose of Contaminated Waste at an EPA approved incinerator, Est. Quantity 1 Time Per Year, Unit JB, Total Cost $___; [2] Provide/Dump One(1) Contractor-Owned 8 Cubic Yard Self-Contained Compactor Three (3) Times Per Week Est. Quantity - 144; Unit -- Hauls, Total Cost $___; [3] Provide/Dump One (1) Contractor-Owned Open Top 40 Cubic Yard Container Three (3) Times Per Month. Est. Quantity -- 36, Unit -- Hauls, Total Cost $__ __; [4] Provide/Dump One (1)Contractor-Owned 4 Cubic Yard Containers Two (2) Times Per Week, Est.Quantity -- 104, Unit Hauls, Total Cost $__ __; [5] Provide Pathological Waste Removal/Disposal on an On-Call basis, One (1)Time Per Week Est. Quantity 6200, Unit Pounds, Total Cost $__ __. Bidder shall provide an Aggregate Total for items 1 through 5 for the Base Year, Option Year I and Option Year II, and a Grand Total for All Three (3) Years. DESCRIPTION OF WORK -- [1A] Government-Owned Sani-Pak Container: Contractor shall provide labor and materials to disconnect One (1)Government-Owned 40-cubic yard, Sani-Pak refuse container from the Sani-Pak compactor(Sani-Pak contains medical waste which upon proper sterilization, through the Sani-Pack, becomes general waste). The Sani-Pak refuse container shall be disconnected from the compactorby the contractor prior to removal from the VAMC; hauled to and dumped at an authorized landfill waste disposal site; and returned back to the VAMC and be reconnected to the compactor by the Contractor. The Sani-Pak container shall be picked-up and returned on the same day before 8:00 a.m. on Tuesdays and Fridays or as otherwise designated by the VAMC. [1B]Disposal fee (Estimated 10 tons per haul): The Contractor shall adhere to the existing rates for the cost of disposal, charged by the District of Columbia, Department of Public Works, Public Space Maintenance Administration, waste disposal sites for: Mixed Solid Waste and Recyclable Commodities. Weight tickets shall be identified on invoices by date weight and location. All weight tickets shall be attached to the invoice. [1C] Pick-up/box, haul, and dispose of Contaminated Waste at an Environmental Protection Agency approved incinerator. The Contractor shall be responsible for boxing unsterilized medical wastein the event that a load from the Sani-Pak is deemed unacceptable after inspection bylandfill personnel. If such an unsterilized load is found, the Contractor shall be responsible for its retrieval which shall include packing of all unsterilized loads, in lined boxes, sealing and hauling the unsterilized load to an EPA approved incinerator. [2] Provide and Dump One (1) Contractor-Owned 8 Cubic Yard Self-Contained Compactor: Contractor to provide to the VAMC one 8 cubic-yard, self-contained compactor for food waste from Dietetic Service. Container shall be emptied no less than three (3) times per week on Mondays, Wednesdays, and Fridays. Return of the container to the VAMC shall be no later than 8:00 a.m. on pick-up days.[3] Provide/Dump One (1) Contractor-Owned Open Top 40 Cubic Yard Container: This container, shall be labeled VAMC, and is to be used for general waste. It contains no medical waste. Contractor shall dump the container on an as-called basis (Est. at three (3) times per month) and must return the container within two (2) hours after pick-up. [4] Provide/Dump One (1) Contractor-Owned 4 Cubic Yard Container One(1) Time Per Week. Contrator shall provide/dump general waste from container located at the Department of Veterans Affairs, Drug Rehabilitation Treatment Center at 50 Patterson Street, Washington, DC 20422; [5] Provide Pathological Waste Removal/Disposal on an On-Call basis. Contractor shall provide boxes, NO-LEAK liners and transportation on an On-Call Basis (Est. at 4 times per month), for removal/disposal of pathological waste (body parts and chemotherapy waste.) This load shall be identified and kept separate from other loads entering any general waste landfill. The contractor shall be responsible for the transport/handling of the pathological waste (which shall be treated as medical waste) and its disposal at an EPA authorized facility. GENERAL REQUIREMENTS: Any debris scattered by the Contractor on the Medical Center grounds MUST be recovered and removed by the Contractor immediately. Anyviolation of this requirement could lead to the possible termination of services. The compactor area must be left in a sanitary condition. Any leakage or scattering of waste while in transit must be recovered by the Contractor in accordance with all Federal, State, and localregulations. Any damage to the Government-owned, compactor/container, or VAMC property caused by the Contractor's personnel during the performance of this contract shall be reported to the Contracting Officer or his or her designee immediately and shall be repaired by the Contractor to the satisfaction of the Contracting Officer or his/her designee. Such repairs shall be completed in a timely manner so as not to disrupt the day-to-day business of the Medical Center. Contractor is responsible for obtaining all necessary permits, licenses and necessary documentation in order to comply with all Federal, state, and local laws, regulations and ordinances applicable to the transportation and handling of solid waste and regulated medical waste as performed under this contract. PERFORMANCE: The Contractor must schedule hauls with the Chief or General Foreman of Environmental Management Service at the VAMC. Pickups shall be scheduled so that the containers are returned to the Medical Center no later than 8:00 a.m. on the same day. This is to enable Medical Center personnel to plan for clean up of area while container is out and to prevent unnecessary disruption of work in areas affected by exhaust fume build ups. Any deviation from this schedule due to circumstances beyond the Contractor's control (such as inclement weather or additional hauls required by the Medical Center in addition to regularly scheduled hauls) must be coordinated with Environmental Management Service no later than 8:30 a.m. on the day of pick-up. It is anticipated that routine pick-up and dump schedules can be established. However,these will remain subject to change according to the needs of the Government. If a Federal Holiday falls on a regular pick-up day, services shall be rescheduled for the following workday. INSPECTION: The right is reserved to thoroughly inspect and investigate the establishment,vehicles and supplies and other qualifications of any bidder and to reject any bid, irrespective of price, that shall be administratively determined lacking in any of the essentials necessary to assure acceptable standards of performance. If any equipment is added or replaced after inspection,subsequent to award of contract, it shall be inspected and approved by the Contracting Officer before being placed in use under this contract. DRIVERS: The right is reserved to inspect the drivers' licenses and driving records and other qualifications of employees as to capabilities of performing the duties necessary to assure acceptable standards of performance subsequent toaward of contract. EVIDENCE OF INSURANCE COVERAGE: Before award of a contract, the contractor shall furnish to the Contracting Officer, a Certificate of Insurance which shall contain an endorsement to the effect that cancellation of, or any material change in, the policies which adversely affect the interests of the Government in such insurance shall not be effective unless a 30 day written notice of cancellation or change is furnished to the Contracting Officer. QUALIFICATIONS: Offers will be considered only from bidders who are regularly established in the business called for and who are financially responsible and have the necessary equipment and personnel to furnish service in the volume required for all the items under this contract. The successful bidder shall meet all requirements of Federal, State and City codes and ordinances regarding operations of this type of service and shall be required to submit prior to contract award a letter in duplicate fully describing the make of vehicle(s), model and year which he/she agrees tofurnish under this contract, copies of the drivers' licenses of operators of the vehicles under this contract and proof of insurance. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-45. U.S. Department of Labor Employment Standards Administration Wage and Hour Division Determination No. 94-2103, Rev. No. 10, dated 2/3/97, applies to this acquisition. Payment will be made in arrears on certified invoices showing purchase order number assigned and contract number. Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its bid. The following incorporated clauses and provisions are applicable to this acquisition: 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I; 52.203-10, Price or Fee Adjustment for Illegal or Improper Activity; 52.212-1, Instructions to Offerors -- Commercial Items; 52.212-4,Contract Terms and Conditions -- Commercial Items; 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items; 52.217-8, Option to Extend Services, 52.217-9, Option to Extend the Term of the Contract, 52.222-3, Convict Labor(E.O. 11755); 52.233-3, Protest After Award; 52.237-2, Protection of Government Buildings, Equipment, and Vegetation 852.216-70, Estimated Quantities for Requirement Contracts,52.217-5 Evaluation of Options; 52.217-9, Option to Extend the term of the Contract;52.246-2 Inspection of Supplies -- Fixed Price. -- Alternate II, 52.246-4 Inspection of Services -- -Fixed Price, 52.212-13 Stop-Work Order, 52.212-15 Government Delay of Work, 52.232-33,Mandatory Information for Electronic Funds Transfer Payment; 52.232-34, Optional Information for Electronic Funds Transfer Payment, 852.270-1 Representatives of Contracting Officers. (APR 1984). All bid prices for this procurement must be received on company letterhead, in a SEALED ENVELOPE -- noting bid response enclosed and Invitation for Bid No. 688-48-97, and shall be addressed to Tyrone Lassiter, Contracting Officer (90C), Room 1B112, VA MedicalCenter, 50 Irving Street, NW, Washington, DC 20422. Bid opening is 2:00 p.m. EST, March 31,1997, FAXED bids will not be accepted. (0076)

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