Federal Emergency Management Agency; Acquisition Operations Division; Flood, Fire, and Mitigation Branch; 500 C Street, SW, Room 350; Washington DC 20472

C -- COASTAL FLOOD INSURANCE RESTUDIES IN THE STATES OF NEW HAMPSHIRE AND MASSACHUSETTS POC Point of Contact -- William Roberson, Contract Specialist 202/646-3622; Patricia A. English, Contracting Officer 202/646-4257 The Federal Emergency Management Agency (FEMA) intends to award one contract in FY98 for the package listed below, subject to the availability of funds, for Flood Insurance Restudies (RFISs) located in communities subject to coastal flooding. The selected firm will be required to perform the following services: (1) determine the flood hazard areas in the assigned community; (2) perform wave height and wave runup analyses; (3) develop flood elevation frequency data for the 10-, 50-, 100-, and 500-year return periods resulting from combined storm surges and wave action including open coast and inland areas flooded inland through overland or natural and artificial waterways; (4) prepare reports and flood maps which outline flood hazard areas and flood risk zones; (5) coordinate and consult with Federal and State agencies and local community officials, FEMA staff, and FEMA review contractors, and others, as required. The communities will be studied in varying degrees of engineering detail depending upon the amount of floodplain development occurring. The cost to perform these studies is estimated to range from $100,000 to $300,000. The starting date for the restudies is scheduled for the second quarter of FY98 and is estimated to take 12 months to complete. FEMA intends to utilize "set-aside" procedures, where applicable, to contract with qualified small business firms. To be considered eligible for "set-aside" procedures, such A&E firms must clearly indicate on their SF 255: (1) appropriate certifications as small businesses (self certification), and (2) annual average gross revenue for the last three fiscal years which must be less than or equal to $2.5 million. If an insufficient number of firms respond or an insufficient number is determined to be qualified utilizing the "set-aside" procedures, large firms will also be considered. This procurement is classified under the Standard Industrial Classification Code, SIC 8711, Other Engineering Services. The following package is "set-aside" for small business firms, provided a sufficient number of qualified firms apply: (Package 1): Cohasset, City of (Norfolk Co.), MA, Hull, City of (Plymouth Co.), MA, and Hampton, City of (Rockington Co.), NH. The anticipated contract type will be cost reimbursable plus fixed fee. Only firms having an accounting system meeting the Defense Contract Audit Agency (DCAA) standards for cost reimbursable contracts will be given consideration for contract award. Firms interested in being considered to perform this work are required to submit two (2) copies of a Standard Form (SF) 254 and SF 255 for each of the firm's home, regional, or branch offices where they wish to be considered, showing project experience for each specific office and listing the personnel in that office who would be assigned to perform the work. This is not a request for proposal nor is a proposal desired. Submission under this notice is requested only from those firms having the capability to perform coastal flood studies as described herein. Joint ventures mustinclude a copy of their legal joint venture agreement signed by an authorized officer from each of the firms comprising the joint ventures, with the chief executive officer of each entity identified, and must indicate the percentage and type of work that will be performed by each participating firm. If the offeror is a joint venture, ITEM FIVE of the SF 255 must be completed in full for the joint venture to be considered. Only one SF 255 shall be submitted for joint ventures. ONLY USE STANDARD PAGES OF THE SF 254 AND 255 (Rev. 11/92) prescribed by GSA. No more than ten (10) brief resumes may be submitted as part of item 7 of the SF 255, and each resume shall not exceed one side of one page, using standard 10-point type size. Item 10 of the SF 255 shall be limited to one single-sided page, also using standard 10-point type size. All other materials such as brochures, samples of work, attachments or extra pages will not be considered, and will be discarded upon receipt. Firms will be selected using procedures for acquisition of architect-engineer services set forth in FAR, Part 36 (Brooks Act, 40 U.S.C. #541-544 (1988), as amended) and the FEMA Acquisition Regulations subpart 4436.6. Selection criteria will be in accordance with FAR Section 36.602-1, Selection Criteria. If a firm has multiple offices, for each of the criteria requiring demonstrated ability and experience, show project experience for each specific office and list the personnel in that office who would be assigned to perform the work. The following eleven factors will be used in the selection of the firms (In scoring these factors, the Government will also evaluate the demonstrated experience of the key personnel in performing the related work, where applicable, while employed by the firm): (1) Demonstrated ability and experience of key personnel in applying storm surge models to simulate storm surge in coastal areas. (Max. pts. 14); (2) Demonstrated experience of key personnel in predictions or numerical simulations of tides, waves, and tsunamis. (Max. pts. 14); (3) Experience of key personnel in coastal engineering works including, but not limited to, studies of beach erosion, tidal propagation in bays, estuary and inlet hydraulic studies and shore protection designs. (Max. pts. 14); (4) Specialized experience of key personnel in oceanographical engineering, hydraulics, hydrology, civil engineering, and in mathematical modeling. Note that subcontracting of hydrology and hydraulics is not allowed. (Max. pts. 10); (5) Specialized experience and technical competence of key personnel in flood risk assessment and floodplain mapping for coastal environs. The Government will also evaluate the demonstrated experience of key personnel in the use of economical innovative mapping procedures. (Max. pts. 9); (6) In-house staff experience in managing and performing map digitizing and application of Geographic Information Systems (GIS) technology. (Max. pts. 9); (7) Past performance on flood insurance studies or related work of a similar magnitude and complexity in risk assessment/floodplain information studies in the past three fiscal years with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. (Max. pts 8); (8) Capacity of the firm's office applying for the work to meet the coastal RFIS requirements within a twelve month period. (Max. pts. 7); (9) Firm's performance in and familiarity with the study communities or areas. (Max. pts. 5); (10) Geographic proximity of the firm's home/regional/branch office, where work is to be performed, to the area to be studied. (Max. pts. 5); and (11) Experience of firm in working with local-area governmental authories. (Max. pts. 5). Following an in-depth evaluation of the qualification and performance data submitted, three or more firms considered to be the most highly qualified to provide the type of service required, will be chosen for a "short-list". These firms will receive written notice of their selection and be given a chance to provide additional data. Upon receipt of the "short-list" response a final evaluation and selection of the most qualified firm will be made. A proposal will be requested, and cost negotiations will be conducted beginning with the most preferred firm in the final selection, until an award is made or all the short-listed firms have been rejected. Responses shall reference "Synopsis Number: CSTL-98, Coastal Flood Insurance Restudies in the States of New Hampshire and Massachusetts" and the community where work is to be performed on the face of both the SF 254 and SF 255 as well as the outside of the envelope. All firms interested in the FY98 work, regardless of prior submissions, must furnish new forms marked as stated above in order to be considered. No other announcement is anticipated solely for coastal restudies to be initiated in FY98. FEMA encourages, to the maximum practicable extent, the subcontracting to small concerns and disadvantaged business concerns. All information requested by this announcement must be received by theContracting Officer at the office listed below by no later than 3:00 PM local time on April 25, 1997. The designated address and point of contact for receipt of submittals for Package 1 is: Federal Emergency Management Agency; 3003 Chamblee Tucker Road; Atlanta, GA 30341; ATTN: Helen J. Housand. Firms submitting responses must allow several extra days for mail handling because late submissions will not be considered except as noted in Federal Acquisition Regulations (FAR), Part 14.304. (0080)

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