Social Security Administration, Office of Acquisition and Grants, 1710 Gwynn Oak Avenue, Baltimore, Md. 21207-0696

D -- SECURITY STORAGE AND VAULTING OF SSA MAGNETIC MEDIA AND TAPE BACKUP INCLUDING TRANSPORTATION AND RETRIEVAL SERVICES. SOL SSA-RFP-97-3029 DUE 041897 POC Alan R (Dick) Tokosch (410) 965-9492 FAX: 966-9310 SSA has a current requirement for the Security Storage, Vaulting and Shipment of Magnetic Media and Computer Tapes from SSA Headquarters. To protect the programs, processes and functions of SSA's vital records for backup and disaster recovery purposes, current copies of all procedures, computer programs, operating instructions, related clerical procedures, forms and selective data are currently maintained in a records security center located in Pennsylvania. This facility is leased and managed by the SSA Office of Central Records Operations (OCRO). Tape storage space and staffing to manage the Off-Site Storage Facility (OSSF) inventory operations is provided by OCRO. The Office of Systems (OS) currently contracts only for the required transportation service between the OSSF storage location and the Baltimore data center. SSA now seeks to replace the current OSSF with a comprehensive Media Vaulting Service that includes both vault storage facility and daily pickup and delivery of magnetic tape media at/to the SSA headquarters Computer Center and the Contractor's vaulting/storage facility. GENERAL REQUIREMENTS arethe Contractor shall: (A) Provide a CLASS I physically and electronically secure storage facility located at least 11 miles from but less than 99 miles from the SSA National Computer Center(NCC), Baltimore (Woodlawn), Maryland, for backup/archive storage of SSA's magnetic media. (B) Provide for physical & electronic secure transport of magnetic media cargo to be movedbetween SSA and Contractors storage facilities. (C) Accept mail delivery (FedEx or similar commercial delivery service) ofmagnetic media from other SSA locations nationwide. (D) Provide timely daily pickup and delivery of magnetic media between the NCC and the Contractor's storage facility. (E)Provide additional, non-scheduled delivery of magnetic media during test periods for operational recall of media, disaster recovery drills and in the event a true SSA data center emergency occurs.(F) Provide telephone equipped trucks (primary & backup) with enclosed, temperature and humidity controlled cargo space for the secure transport of magnetic media. (G)Provide qualified and bonded drivers (primary and backup) to support the transport requirement.(H) Provide personnel to enssure secure loading and unloading of the magnetic mediacargo at facility loading docks (SSA and the Contractor's StorageFacility). (I) Accommodate a SSA owned Personal Computer (PC)system to be used in data exchange operations/data communications & inventory control. This system will be operated remotely by SSA personnel at the NCC Baltimore, Maryland and will require a dedicated telephone line for dial-up access. (J) Agree not to disclose any information for which the Contractor organization is the custodian. Daily Pickup and Delivery Operations include lockable mobile carts containing magnetic tapecartridges with a capacity of 400 magnetic tape cartridges and maximum weight of 400 pounds. Normal Delivery/Pickup Volume is 8 -15 carts per week plus up to 20 sealed cardboard cartons weighing @ 20 pounds each. Transportation turnaround must beless than 3 hours drive time from time of pickup to time of offload. Proven Record as Provider of Security Storage Services. The contractor shall submit references of at least 3 clients using the current facility and services within the past 5 years.References submitted must include customers maintaining a constant minimum volume of 5,000 units of magnetic media in storage inventory and using this service continuously for at least 2 years. Qualified companies should submit a written request forthe referenced RFP within 15 calendar days of this notice to the address shown above. FAX'd requests will be honored. The solicitation will be issued only to the requestors who submit written requests. It is anticipated the RFP will be issued on or about April 27, 1997. Copies of the solicitation will only be provided in response to written or faxed requests received directly from the requestor. Telephone requests will not be honored. All responsible sources may submit a bid, proposal or quotation which shall be considered by the agency. The Government does not intend to pay for any information provided. (0091)

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