VA Medical Center, Contracting Officer (90C), 3601 S. 6th Avenue, Tucson, AZ 85723

58 -- COMMUNICATION, DETECTION A ND COHERENT RADIATION EQUIPMENT SOL 678-25-97 DUE 041897 POC Point of Contact, Susan Lam (520) 629-4620, Contracting Officer, James B. Waterman (520) 629-4610 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Invitation for Bids are being requested and a written solicitation will not be issued. Contractor shall provide the following NEC Teledoc 5000 Videoconference System under the terms, conditions, provisions and the schedule of this solicitation. The system should consist of the following items: 1) base system, part number 290016; 2) audio upgrade w/echo cancellor, part number 291139; 3) far end system control, part number 00239395; 4) TC5000 EX7, part number 290013; 5) TC5000 FX7 Codec Software, part number 293928; 6) LIU2A TI Network Interface Upgradable to ISDN PRI, part number 291142; 7) FX7 manual, part number 293929; and 8) CSU (T1 only), part number 291165. The item is to be delivered F.O.B. destination to VAMC Tucson, Warehouse #14, 3601 S. 6th Avenue, Tucson, AZ 85723. Bidder shall state the price for the item. Failure to state a price for the item may cause a bid to be found non responsive and rejected. Solicitation is for NEC Teledoc 5000 Videonconferencing System or equivalent. 852.210-77 BRAND NAME OR EQUAL. (NOV 1984) (Note: as used in this clause, the term "brand name" includes identification of products by make and model.) (a) If items called for by this invitation for bids have been identified in the schedule by a "brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. Bids offering "equal" products (including products of the brand name manufacturer other than the one described by brand name) will be considered for award if such products are clearly identified in the bids and are determined by the Government to meet fully the salient characteristics requirements listed in the invitation. (b) Unless the bidder clearly indicates in his bid that he is offering an "equal" product, his bid shall be considered as offering a brand name product referenced in the invitation for bids. (c) If the bidder proposes to furnish an 'equal' product, the brand name, if any, of the product to be furnished shall be inserted in the space provided in the Invitation for Bids, or such product shall be otherwise clearly identified in the bid. (c)(1) The evaluation of bids and the determination as to equality of the product offered shall be the responsibility of the Government and will be based on information furnished by the bidder or identified in his/her bid as well as other information reasonabily available to the purchasing activity. CAUTION TO BIDDERS. The purchasing activity is not responsible for locating or securing any information which is not identified in the bid and reasonably available to the purchasing activity. Accordingly, to insure that sufficient information is available, the bidder must furnish as a part of his/her bid all descriptive material (such as cuts, illustrations, drawings or other information) necessary for the purchasing activity to: (1) Determine whether the product offered meets the salient characteristics requirement of the Invitation for Bids, and (ii) Establish exactly what the bidder proposes to furnish and what the Government would be binding itself to purchase by making an award. The information furnished may include specific references to information previously furnished or to information otherwise available to the purchasing activity. (2) If the bidder proposes to modify a product so as to make it conform to the requirements of the Invitation for Bids, he/she shall: (i) Include in his/her bid a clear description of such proposed modifications, and (ii) clearly mark any descriptive material to show the proposed modifications. (3) Modifications proposed after bid opening to make a product conform to a brand name product referenced in the Invitation for Bids will not be considered. The contractor shall notify the Government with 3 workdays of any notification by the manufacturer of any removal, recall or modification. The following incorporated provisions and clauses are those in effect through FAC 90-45 and are applicable to this acquisition. 52.212-1, Instructors to Offerors -- Commercial Items; 52.212-5, Contract Terms and Conditions Required to Implement Statutues or Executive Orders -- Commercial Items; 52.222-3, Convict Labor (E.0. 11755) and 52.233-3, Protest After Award. The Contractor agrees to comply with the following FAR clauses as incorporated by reference and are applicable to acquisitions of commercial items or components: 52-225-9, Buy American Act -- Supplies. All bid prices and information regarding this procurement must be received on company letterhead, in a SEALED ENVELOPE -- noting bid response to Invitation for Bid No. 678-25-97 is enclosed. All envelopes shall be addressed to Contracting Officer (90C), Building 5, Room 204, VAMC Tucson, 3601 S. 6th Avenue, Tucson, AZ 85723. Bid opening is at 2:00 p.m. (local time) April 18, 1997. FAXED bids will not be accepted. (0092)

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