NAVAL MEDICAL CENTER CODE BCA, MATERIAL MGMT DEPT ACQUISITIONS DIV, SAN DIEGO, CA 92134-5000

X -- CONFERENCE ROOM SPACE FOR REGION NINE TRICARE ANNUAL CONFERENCE FOR THE PERIOD 11 JUNE 97 THROUGH 13 JUNE 97. SOL N00259-97-Q-0062 DUE 042197 POC Purchasing Agent, G. W. "BILL" SHANKS, (619)532-8076, Contracting Officer, Francisco C.Aspuria, (619)532-8093 This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in FAR subpart 12.6 as supplemental with additional information included in this notice. This announcement constitutes the only solicitation; quotation(s) are being requested and a written solicitation will not be issued. The solicitation,number N0025997Q0062,is issued as a Request for Quotes(RFQ). The solicitation document and incorporated provisions and clauses are those in effect through FAC 90-44. SERVICES TO BE PROVIDED: Conference accommodations and various support services in accordance witn the Statement of Work herein: Conference Title: TRICARE Southern California Conference 1997. Theme: UTILIZATION MANAGEMENT. Number of Attendees:350. Days of the Conference: 11-13 June 1997. LOCATION: SAN DIEGO,CA. STATEMENT OF WORK: Registration/Information Area designated for late registrants and also serve as an information center, beginning at 6:30am, 11 June 1997 to 12:00pm, 13 June 1997. Setup 4 large tables and chairs. General Sessions: One General Sessions Conference Room to accommodate 350 individuals beginning 7:30am to 5:30pm, 11 June 1997 and 7:30am to 1:00pm,13 June 1997. Room to be available to conference planner for A/V equipment setup beginning 12:00pm, 10 June 1997 and 12:00pm 12 June1997.Allow for tear-down until 5:00pm, 13 June 1997. Break-out Sessions: For break-out sessions, 4 conference rooms are needed to accommodate approximately 90 attendees in each room. Each room will require an area with tables/chairs set up with sufficient amount of space around each to accommodate 3-4 attendees in order to view a computer without overcrowding. A sufficient amount of electric outlets to accommodate 25 personal computers. Rooms to be available to the conference planner for setup of computers and A/V beginning at 7:00am, 11 June 97. Allow for tear-down until 2:00pm, 13 June 1997.Adequate ventilation /circulation required. An area to be utilized for approximately 40 exhibitors,to be designated beginning at 7:00am -- 6:00pm, 11 -12 June 1997. Booth or table and chairs setup for exhibitors is required prior to actual dates and times. An office to be utilized for all three days, as a headquarters by the conference planner (to be determined later), beginning 7:00am, 10 June 1997 through 2:00pm, 13 June 1997.Will need approximately 125 rooms be blocked off for attendees from out of the area for the 10th, 11th and 12th of June 1997. Registration area, general sessions and break-out sessions, conference rooms, exhibitors area, and office should be located within the same general area and in close proximity of each other, due to time constraints. Agenda: The final draft of the agenda, will be completed by the conference planner (to be determined) with prior approval from the Office of the Lead Agent staff. Audio/Visual Equipment (Set-up, Tear-down, On-Site Assistance): Arrangements for Audio/Visual equipment, will be handled through the conference planner(to be determined), Determination is based on requirements stated in contract with conference planner. The point of contact for this contract pertaining to arrangements therein will be the conference planner (to be determined). In the interim, the point of contact for this contract will be Primary: HMC John Hatfield at Phone:(619) 532-5321, or Secondary: HM1 Robert Dubbs at Phone: (619) 532-5320, Fax:(619) 532-7172, Office of the Lead Agent, Region Nine TRICARE. Provide product literature as part of the quotation.Delivery shall be no later than 10 June 97. Deliver Free on board (FOB) Point: Destination.To be determined later. This acquisition incorporates the following FAR clauses:52.212-2,INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS(OCT 95), 52.212-2 EVALUATION-COMMERCIAL ITEMS (OCT 95), based on product Literature and best price, all offerors must include a completed copy of FAR 52.212-4, OFFEROR REPRESENTATIVE AND CERTIFICATIONS-COMMERCIAL ITEMS (Mar 96)(a copy can be obtained by contacting G.W.Bill Shanks @(619/532-8076),52.212-4, CONTACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (JAN 96)- the following FAR clauses cited in 52.212-5 are applicable: 52.222-26 EQUAL OPPORTUNITY, 52.222-35 AFFIRMATIVE ACTION FOR SPECIAL DISABLED AND VIETNAM ERA VETERANS. 52.222-36 AFFIRMATIVE ACTION FOR HANDICAPPED WORKERS, AND 52.222-37 EMPLOYMENT REPORTS ON SPECIAL DISABLED VETERANS OF THE VIETNAM ERA. In accordance with FAR 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE, this acquisition is 100% set-aside for small business. All responsible sources may submit an offer which will be considered. Offers are due no later than (15) days from date of publication in the Commerce Business Daily (0098)

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