Phillips Laboratory, Directorate of Contracting, 2251 Maxwell Avenue SE, Kirtland AFB, NM 87117-5773

A -- BROAD AGENCY ANNOUNCEMENT (BAA) SET-ASIDE FOR SPACE DEFENSE RESEARCH BY HISTORICALLY BLACK COLLEGES AND UNIVERSITIES/MINORITY INSTITUTIONS (HBCU/MIS) POC Debbie Chisenhall, Contract Specialist, 505/846-1326 This is Part Five of a Multi-Part Synopsis. (e) HBCU/MIs may submit more than one proposal. All HBCUs/MIs may submit proposals which shall be considered against the criteria set forth herein. (f) OFFERORS ARE ADVISED THAT ONLY CONTRACTING OFFICERS ARE LEGALLY AUTHORIZED TO CONTRACTUALLY BIND OR OTHERWISE COMMIT THE GOVERNMENT. (g) Cost Proposal: When DFARS 215.804-3 is applicable, certified cost and price data is not required, but a cost proposal/price breakdown shall be prepared in accordance with FAR 15.804-6 and Table 15-3. (Note: Pay close attention to paragraph 2 of Table 15-3.) The required SF 1448 shall provide sufficient detail for establishing cost reasonableness and realism. The contractor's format is acceptable to the extent sufficient detail and cross-references are provided. ONLY when the waiver at DFARS 215.804-3 is NOT applicable (e.g., when the offer is not from a nonprofit organization on a cost reimbursement-no fee contract), the cost proposal/breakdown for the prime contractor shall be prepared in accordance with FAR 15.804-6 and shall be on an Standard Form (SF) 1411, together with supporting schedules and person-hour breakdown per task. Also, certified cost or pricing data and the use of the SF Form 1411 is required for subcontractors unless they are also eligible for the waiver at DFARS 215.804-3, unless there is an applicable exception under FAR 15.804-1, or unless it is not otherwise required in accordance with FAR 15.804-2. Offerors are encouraged to send a draft cost proposal to the Buyer for an advance review of the cost information to be provided in the final proposal (if the funding office has indicated a preliminary potential interest in funding the effort). Otherwise, the Government reserves the right to later return the proposal to the offeror for the needed additional information. In the past, this draft review approach has saved considerable time between receipt of the proposal and contract award. (h) PRIOR TO COMMITTING ANY RESOURCES TO PROPOSAL PREPARATION, EACH POTENTIAL OFFEROR IS STRONGLY ENCOURAGED TO CONTACT THE APPLICABLE TECHNICAL POINT OF CONTACT TO VERIFY INTEREST AND CURRENT AVAILABILITY OF ANY FUNDING FOR THE EFFORT TO BE PROPOSED. Notwithstanding any part of this announcement, discussions with any of the points of contact or other government personnel shall not constitute a commitment by the government to subsequently fund or award any proposed effort. (i) Proposed periods of performance should reflect the funding constraints identified for the applicable area(s) unless the applicable technical point of contact agrees that the funding situation for the effort to be proposed would allow for a different approach. (j) Technical proposal: The technical proposal shall include a discussion of the nature and scope of the research and the technical approach. The technical proposal shall include a Statement of Work(SOW) detailing the technical tasks to be accomplished under the proposed effort; items identified in Note number 25 in the CBD; and any information relevant/insupport of the evaluation factors discussed below in this announcement. Statement of Work guidance is available in MIL-HDBK 245C dated 10 Sep 91; this handbook is available as shown in FAR clause 52.211-2. (k) Each proposal shall reflect the potential for commercial (government and/or private sector) application and the benefits expected to accrue from this commercialization. (l) The contractor's proposal (or any part thereof) may be incorporated into the resultant contract by reference. (m) Page Limitations: The technical proposal, including all information/indexes/foldouts/photographs/appendices/ attachments, shall be limited to 50 pages (double-spaced). Pages in excess of this limitation will not be considered by the government unless the offeror requests an exception in writing to the Buyer and receives written approval for the exception by the Contracting Officer prior to proposal receipt. Strong rationale must be included in the written request. Cost proposals have no limitation; however, offerors are requested to keep cost proposals to a goal of 15 pages (single-spaced) maximum. A page is defined as 8 1/2 inches by 11 inches. The font size should not be less than 12 pitch. Technical proposals must include (all within the 50-page limit) the following: cover page, summary page (which includes principal investigator(s) and institutional affiliation), proposal text, references, statement of work, vitae, the work breakdown structure, schedule, deliverables, and current and pending Government contracts and proposals. References in the vitae are to be limited to no more than ten (10) pages that are related to the research proposal. The past performance description is to be limited to no more than ten (10) pages. The cost proposals and past performance are not included in the 50-page limit. Unnecessarily elaborate brochures or presentations beyond that sufficient to present a complete and effective proposal are not desired. (n) Each proposal shall contain all of the requirements of DFARS 235.015-71(d). (0101)

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