IHS, Alaska Area Native Health Service, Area Office of Acquisition Management, 4141 Ambassador Drive, Anchorage, Alaska 99508-5928

R -- MEDICAL TRANSCRIPTION SERVICES SOL 243-IFB-97-3081 DUE 050197 POC Vicky Hawkinson, Contract Specialist, (907) 729-2971 PART 2 OF 2. RESPONSE TIME (Alaska Time): REGULAR DICTATION: Discharge summaries, emergency room reports, filed trips, and consultation reports. Dictated by 4:00 PM, transcribed by 4:00 PM two business days later. STAT (URGENT) DICTATION: Operative reports, history and physical reports, discharge summaries of patients being transferred to another facility. Dictated by 4:00 PM, transcribed by 12:00 PM the following day. SUPER STAT: Interim summaries, discharge summaries of emergency transfers to another facility. Three hours following dictation provided it is dictated by 4:00 PM, if dictated after 4:00 PM, the transcription shall be back by 12:00 PM the following day. DISTRIBUTION OF COPIES TO FIELD OFFICES: A copy of the A&D (admission and discharge) list will be sent either by modem or by fax to the Contractor by 10 AM each day, Monday -- Friday. The A&D lists the village of each patient. The patient's village shall be typed on each discharge summary, history & physical, and operative report. The Contractor shall be furnished a distribution list. When transcribing each discharge summary, history & physical or operative report, the Contractor shall check the distribution list for the name of who is to receive copies of the summary. Those names will be printed at the bottom of the report. Each field facility shall have the opportunity to chose the method of receipt at the onset of the contract and have the option of changing methods of receipt at any time during the contract with a written notice to ANMC who shall notify the Contractor. The methods of sending field copies shall be as follows: Those facilities who choose to connect by PC can access the information for as many copies as they wish. Those receiving information via FAX shall receive one copy. The original shall always be sent to ANMC. All other recipients shall receive a printed copy mailed by ANMC. ACCURACY AND QUALITY CONTROL: Any report with two or more errors (typing, spelling, wrong word usage) shall be returned via fax to the Contractor for correction. It will be corrected and returned on the STAT schedule, except those that are SUPER-STAT, which shall be done on the SUPER-STAT schedule. GOVERNMENT PROVIDED EQUIPMENT, SUPPLIES: ANMC shall furnish all paper and toner for the printer and the personnel to access and print the information. There will be no contractor employees on-site at ANMC except during the training sessions. REPORTING REQUIREMENTS: The Contractor shall furnish a daily, weekly, and monthly line count report. These shall be accessed and printed by ANMC. ANMC shall maintain a log of all returned work for accuracy reporting. PRIVACY ACT: All employees of the Contractor will be instructed in the requirements of the privacy act and will abide by it explicitly. No copies will be made of any work either in written or audio form. No information about any patient will be released by any third party except the designated filed hospitals. EVALUATION: The Government will award a contract resulting from this solicitation to the responsible bidder whose bid conforming to the solicitation will be most advantageous to the Government, price and other related factors considered. Contractor must meet all the requirements detailed in this solicitation. Price is of greater importance when compared to technical. The Government will evaluate bids for award purpose by adding the total price for all options to the total price for the basic period. The Government may determine that a bid is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). Bid preparation Instructions: The provisions at 52.212-1, Instructions to Offerors Commercial, applies to this acquisition. Bidders must include price for the Base Period and each Option Period. Bidders will be evaluated on their performance under existing and prior contracts for similar services. Performance information will be used for responsibility determinations. The Government will focus on informationthat demonstrates quality of performance relative to the size and complexity of the procurement under consideration. Successful contract must meet all the responsibility requirements of Subpart 9.1 of the Federal Acquisition Regulations (FAR). All responses from responsible sources will be fully considered. Award will be made without discussion. A written notice of award or acceptance of bid, mailed or otherwise furnished to the successful bidder, shall result in a binding contract without further action by either party. Bidders are to include a completed copy of the provisions at 52.212-3, Offeror Representations and Certifications Commercial Items, with its bid. The following clauses also apply: 52.212-2, Evaluation Commercial Items; 52.212-4, Contract Terms and Conditions Commercial Items; 52.212-5, Contract Terms and Conditions required to Implement Statutes or Executive Orders Commercial Items: 52.222-26 Equal Opportunity; 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans; 52.222-36, Affirmative Action for handicapped Workers; DHHS 352.202-1, Definitions; DHHS 352.224-70, Confidentiality of Information; DHHS 352.232-9, Withholding of Contract Payments; DHHS 352.270-2, Indian Preference; DHHS 352.270-4, Pricing of Adjustments; DHHS 352.270-6 Publication and Publicity; DHHS 352.270-7, Paperwork Reduction Act. The due date for submission of bids is May 1, 1997, at 3:30 PM, local time, to Alaska Area Native Health Service, Office of Acquisition, 4141 Ambassador Drive, Anchorage, AK 99508-5928; Attn: Vicky Hawkinson, Contract Specialist. All requests for information are to be addressed to Ms. Hawkinson, at (907) 729-2971. Technical and/or administrative questions must be faxed to (907) 729-2977. Any amendments to this solicitation will be published in the same manner as the initial synopsis/solicitation. (0106)

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