FISC Norfolk Detachment Philadelphia, 700 Robbins Ave, Bldg 2B, Philadelphia, PA 19111-5083

V -- LODGING AND MESS SERVICES SOL N00140-97-R-2012 DUE 050197 POC Point of Contact -- M. Pressley, Contract Specialist, 215/697-9683, Contracting Officer, J. O'Sullivan E-MAIL: CLICK HERE TO CONTACT THE BID OFFICER, SYNOPSIS@PHIL.FISC.NAVY.MIL. This is a combined synopsis/solicitation for commercial items prepared I/a/w the format prescribed in Subpart 12.6 of the FAR, as supplemented with add'l info included in this notice. This announcement constitutes the solicitation for the required items. Proposals are hereby requested under RFP N00140-97-R-2012; a subsequent solicitation document will not be issued. FISC Det Phila intends to purchase, on a full and open competitive basis, LODGING AND MESS SERVICES FOR 32 STUDENTS IN NEWPORT, RI. Award of a firm fixed price contract is contemplated. The Govt's obligation is contingent upon Congress enacting FY98 appropriations. The standard industrial classification code is 7011. 0001: RENTAL OF 32 HOTEL ROOMS for 29 days -- for period 3 Oct 97 thru 31 Oct 97 (check out on 1 Nov 97); 0002: MAIN CONFERENCE ROOM for 26 days -- for period 6 Oct 97 thru 31 Oct 97; 0003: 3 BREAKOUT ROOMS for 26 days -- for period 6 Oct 97 thru 31 Oct 97; 0004: 3 MEALS A DAY FOR 32 PEOPLE -- for period 6 Oct 97 thru 31 Oct 97; 0004AA -- 32 Breakfasts each day* (704 meals); 0004AB -- 32 Lunches each day* (704 meals); 0004AC -- 32 Dinners each day* (640 meals); [*see D. MEALS, subpara. 5 below]; 0005: THREE 12-PASSENGER VANS AND THREE DRIVERS for 6 days. A. LODGING 1) All the rooms shall be at the same hotel. The hotel shall be within three and one-half miles of the Naval Education and Training Command (Newport, RI) and within walking distance of downtown Newport, Rhode Island. 2) All accommodations shall be of first-class quality and generally within the same square footage size for each room. Rooms must all be located adjacent to each other or in close proximity (preferably on the same corridor or in the same wing on successive floors). Naval Justice School staff will inspect the rooms and facilities prior to acceptance on 3 October 1997. 3) Check-out time for CLIN 0001 shall not be later than 1200 Noon, on Saturday, 1 November 1997. 4) The Government reserves the unilateral right to terminate this contract in whole or in part at NO COST to the Government provided that the Government gives the contractor notice not later than 11:59 P.M. on Tuesday, 30 September 1997. 5) The contractor shall keep an exact record of all telephone calls placed in the 32 hotel rooms. The contractor shall provide local telephone service. A LIMIT OF FIVE (5) LOCAL CALLS PER DAY PER ROOM SHALL BE CHARGED TO THIS CONTRACT. For local calls in excess of five (5) per room, the contractor shall invoice the occupants directly for such services. 6) The contractor shall not provide long distance telephone service, room service or laundry/dry cleaning services under this contract. However, the contractor may provide such services at the occupants request, provided that the contractor invoice the occupant directly for such services. 7) Gratuity charges for the hotel rooms shall be included in the unit price of the hotel rooms. 8) Pursuant to FAR 29.101 and FAR 29.302, the Procurement Contracting Officer has determined that the inclusion of state,local or "Hotel" taxes are not justified, nor are they applicable with regards to this contract. Therefore, any and all prices/costs listed are not to include these taxes. (See also FAR clause 52.229-3.) B. MAIN CONFERENCE ROOM 1) This room shall serve as the main classroom. It shall be of sufficient size to accommodate thirty-eight (38) persons seated, comfortably. Chairs and conference tables to seat thirty-eight (38) persons shall be provided. 2) The room shall be equipped with a white board, markers, and a projection screen. The room shall, also, be equipped with at least one telephone. The same procedures shall apply as mentioned above with regards to local call services provided by the contractor. 3) The room shall be available from 7:30 A.M., Monday, 6 October 1997 through 5:00 P. M., Friday, 31 October 1997. This room shall be within five minutes walking distance of the lodging and messing (meals) facilities, preferably in the same building. C. BREAKOUT ROOMS 1) Each of these three rooms shall be of sufficient size to accommodate twelve (12) persons. Chairs and conference tables to seat twelve (12) persons shall be provided in each room. 2) Each room shall, also, be equipped with at least one telephone. The same procedures shall apply as mentioned above with regards to local call services provided by the contractor. 3) The rooms shall be available from 7:30 A.M., Monday, 6 October 1997 through 5:00 P. M., Friday, 31 October 1997. The rooms shall be within five minutes walking distance of the lodging and messing (meals) facilities, preferably in the same building. D. MEALS (MESSING SERVICES) 1) The contractor shall provide three meals a day for each of the 32 delegates. These meals must accommodate a wide variety of tastes and religious restrictions. The mess facility must be within five (5) minutes walking distance of the lodging and classrooms. 2) The cost of the meals will NOT include alcoholic beverages; delegates shall be charged directly for alcoholic beverages. 3) Gratuity charges for meals shall be included in the unit cost of the meals. 4) Upon award of the contract, the proposed menu choices for religious restricted meals shall be forwarded to the Technical Point of Contact, CDR Lueker, of the Naval Justice School -- International Training Detachment for approval/recommendations. Actual meal times will be coordinated in advance with the Naval Justice School. 5) The NJS intends to conduct off-site training/activities which will conflict with some meals. The estimated number of meals to be affected is 6 dinners, 4 lunches, and 4 breakfasts. NJS-ITD will provide 30-days notice of the exact dates, number, and types of meals which will not be required. E. VAN SERVICE 1) Three 12-passenger vans plus drivers shall be provided, with one day's notice. The projected need for these van services is for two (2) full days and four (4) evenings. The following FAR provisions and clauses apply to this solicitation and are incorporated by reference: FAR 52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Eval-Commercial Items: The Govt intends to make an award to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: price and past performance; FAR 52.212-3 Offeror Representations and Certifications-Commercial Items; FAR 52.212-4 Contract Terms and Conditions-Commercial Items; and FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders: Paragraph (a) and the following numbered subparagraphs under paragraph (b) of this clause apply: (1), (2), (3), (6), (7), (8), (9); FAR 52.229-3 Federal, State, and Local Taxes; FAR 52.232-18 Availability of Funds. The incorporated provisions and clauses are those in effect through FAC 90-46. The following Defense FAR Supplement (DFAR) provisions and clauses apply to this solicitation are incorporated by reference: DFAR 252.212-7000 Offeror Representations and Certifications-Commercial Items; and DFAR 252.212-7001 Contract Terms and Conditions Required To Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items: Paragraph (a) and the following clauses referenced under paragraph (b) of this clause apply: DFAR 252.225-7012 Preference for Certain Domestic Commodities, DFAR 252.225-7028 Exclusionary Policies and Practices of Foreign Governments, and DFAR 52.233-7000 Certification of Claims and Requests for Adjustment or Relief; DFAR 252.219-7006 ALTERNATE I Notice of Evaluation Preference for Small Disadvantaged Business Concerns. Past Performance Proposal -- is to include all data and information required for evaluation, and exclude any reference to the pricing aspects of the offer. Each page of each copy should be affixed with the following legend: Source Selection Information -- See FAR 3.104. In the event any portion of the past performance proposal is written by anyone who is not a bona fide employee of the firm submitting the proposal, a certificate to this effect shall be furnished which shall be signed by a responsible officer of the offeror and shall also identify the person's name, employment capacity, the name of the person's firm, the relationship of that firm to the offeror, and the portion of the technical proposal the person wrote. Any offeror who will be submitting CLASSIFIED data in their past performance proposal shall first notify the Center by contacting the point of contact for this solicitation. CLASSIFIED data that is forwarded as part of an offeror's proposal must be housed in its own binder, separate from the unclassified portion. The offeror shall describe its past performance on similar contracts it has held within the last five (5) years which are of similar scope, magnitude and complexity to that which is detailed in the RFP or affirmatively state that it possesses no relevant directly related or similar past performance. Offerors who present similar contracts should provide a detailed explanation demonstrating the relevance of the contracts to the requirements of the RFP. The offeror should provide the following information regarding its past performance: A. Contract number(s), B. Name and phone number of a point of contact at the federal, state, local government or commercial entity for which the contract was performed, C. Dollar value of the contract, D. Detailed description of the work performed, E. Names of subcontractor(s) used, if any, and a description of the extent of work performed by the subcontractor(s), and F. The number, type and severity of any quality, delivery or cost problems in performing the contract, the corrective action taken and the effectiveness of the corrective action. Award will be made to the eligible, responsible offeror whose total offer, conforming to the solicitation, is determined most advantageous to the Govt, price and past performance considered. The eval will consider past performance equal in importance to price. The Govt reserves the right to award the contract to other than the lowest priced offeror. The Government reserves the right to obtain information for use in theevaluation of past performance from any and all sources including sources outside of the Government. Offerors lacking relevant past performance history will receive a neutral rating for past performance. However, the proposal of an offeror with no relevant past performance history, while rated neutral for past performance, may not represent the most advantageous proposal to the Government and thus, may be an unsuccessful proposal when compared to the proposals of other offerors. The offeror must provide the information requested above for the past performance evaluation or affirmatively state that it possesses no relevant directly related or similar past performance. The Government will consider the quality of offerors' past performance. This consideration is separate and distinct from the Contracting Officer's responsibility determination. The assessment of the offeror's past performance will be used as a means of evaluating the relative capability of the offeror and other competitors to successfully meet the requirements of the RFP. In determining the rating for the past performance evaluation factor, the Government will give greater consideration to the contracts which the Government feels are most relevant to the RFP. As a minimum, vendors should provide this office: a price proposal on letterhead or a SF1449 for the requested items with unit price, extended price, past performance info, prompt payment terms, remittance address, and include a completed copy of the provisions at FAR 52.212-3 and DFARS 252.212.7000 with their offer . For information regarding the solicitation call Marie Pressley, (215)697-9683. Offers shall be received in the bid room or in the depository located in the bid room at FISC Norfolk Detachment Philadelphia, BLDG 2B, 700 Robbins Ave., Philadelphia, PA 19111 no later than 4 P.M.(local time, Phila, PA) on 01 May 97. All responses should be directed to the Bid Control Officer at the address shown above, Attn: Code 02P52F at (215) 697-9723 and reference solicitation number N00140-97-R-2012. (0107)

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