USAFE Contracting Squadron/LGC, Unit 3115, APO AE 09094-3115

D -- CONVERSION OF SHELFLIST OR COLLECTION OF CATALOG CARDS FOR 12 LIBRARIESN INTO U.S. MACHINE READABLE CATALOG (MARC) FORMAT SOL F61521-97-QA094 (originally synopsized as F61521-97-R-5012) DUE 061197 POC Contract Negotiator, Marsha Harris 011-49-631-536-6803; Contracting Officer, Molly Harris 011-49-631-536-6807 E-MAIL: ERROR --, Marsha.Harris@ramstein.af.mil. USAFE Contracting Squadron/LGCZA will be issuing a Request for Quotation (RFQ) on or about 28 May 97 for the conversion of shelflists or collection of catalog cards of 12 libraries into US Machine Readable Catalog (MARC) format. Contractor's must be authorized to work in each country of performance. All libraries will be identified in the Dynix library automation system by a 4 letter code. The shelflists from each library will be imaged on-site by the vendor using contractor provided equipment (ie: scanner or copier). The shelflists will then be converted to MARC and subsequently transferred to 1/4 inch data cartridge and read into the cataloging module of the Ameritech Library Automated System, version 138E. Printed bar-codes are not required for this project. Two cartridges for each library's shelflist shall be created by the vendor. One cartridge shall be provided to the owning library, and one shall be sent to HQ USAFE/SVPL. The vendor shall use a database, such as Online Computer Library Center or equivalent, that complies to the Library of Congress standards. Each record in the shelflists shall be searched in the database for a matching "hit". Elements in the record which shall be matched are title, edition, publisher, imprint date, ISBN, LC Number, etc. The matched record shall then be modified by the contractor based on the library's specifications and added to the collection of MARC records for a given library. If no match is found in the database, the vendor shall create a MARC record based on the bibliographic information on the catalog card being searched. The new record shall be consistent with the MARC format and current AACR2 cataloging rules. The serial format record shall be used for items in a series. Each MARC record shall use the 966 tag to identify holdings data. Holdings data will consist of the following: Item Type (i.e., Circulating Book); Call # (i.e., 005.754 Tit); Collection Code (i.e., Non Fiction Adult); Item Status (i.e., Non Fiction Adult); Branch (Library Identification Code); Price; Binding; General Notes; and Check in Notes. Approximately 80 percent of the titles to be converted are standard monographs, 15 percent are audiovisual materials and sound recordings, and 5 percent are serials. USAFE libraries use the Dewey Decimal System and Library of Congress Subject Headings. Collections are 99.5 percent English language. Holdings include a pre existing bar-code number, item type, media type, local notes, local call number, price, and binding information. The anticipated period of performance is nine months for completion of retroconversion services for all sites. When responding, state name, address and RFQ number. All responsible sources may submit a quote which will be considered. A purchase order will issued to the vendor who's offer provides the best value to the government, price and other factors considered. The U.S. Government anticipates issuing a purchase order prior to August 1997. This acquisition was previously synopsized under Request for Proposal (RFP) F61521-97-R-5012 on 3 Mar 97. Those vendors who responded to the initial RFP synopsis are already included on the source list for this acquisition and do not have to respond to this notice to receive a copy of the RFQ. (0133)

Loren Data Corp. http://www.ld.com (SYN# 0045 19970515\D-0005.SOL)