1st Contracting Squadron, 74 Nealy Avenue, Langley Air Force Base, VA 23665-2088

70 -- INTERACTIVE MULTIMEDIA PRESENTATION SYSTEM SOL F44600-97-Q0614 DUE 060697 POC Chip Covington 757-764-7460, MSgt Scott Hooven757-764-4918 WEB: 1st Contracting Squadron, http:www.langley.af.mil/1lg/contracting. E-MAIL: 1st Contracting Squadron, covingtc@cons1.langley.af.mil. (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Interested parties contact Chip Covington 757/764-7460 (fax 757/764-7447) for pavilion drawings and site plans. (ii) Request for Quotation, solicitation # F4460097Q0614 (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-46. (iv) This is a full and open procurement under SIC 5045, Computers and Computer Peripheral Equipment and Software (v) There are two contract line items. CLIN 0001 Plan, furnish, install, and test a computer controlled interactive multimedia presentation system and provide a one year warranty for the system. CLIN 0002 Two year extended warranty to begin at the expiration of the one year warranty included in CLIN 0001. (vi) Description: 1. GENERAL: This statement of work (SOW) defines the performance requirements for a vendor to plan, furnish, install and test a computer-controlled multimedia system for the Air Power Pavilion, Langley Air Force Base, Virginia. 2. BACKGROUND: The Air Force is constructing a pavilion which will be used to display the heritage of air power, the Air Force, and Langley Air Force Base. As part of the pavilion, the Air Force plans to install a multimedia system which will be used to display multimedia titles. This SOW describes the requirements for such a system. 3. PROJECT DESCRIPTION: The system must consist of four touch-screen monitors (with enclosures) and associated computers, one large overhead monitor, one remote touch-screen monitor, an audio system, one computer system for government software development, and all supporting electronic equipment. The computers, remote touch-screen monitor, and audio equipment may be located in Bldg 407 (approximately 300 yards from the pavilion) or may be located within the enclosure provided that climatic concerns are adequately addressed. Specific details as to placement of equipment, self contained kiosks, and/or system equipment are subject to approval by the Contracting Officer. 3.1. Existing manholes and conduits/ducts are available in the pavilion and from the pavilion to Building 407. Conduits, ducts or troughs containing power cables shall not be used for signal cables. The vendor shall obtain written permission from the Contracting Officer prior to performing any digging, trenching, building/room or electrical system modifications, if necessary. 3.2. The vendor shall prepare a plan showing the vendor's proposed method of installation for all aspects of the job. The vendor will not begin installation until the plan is approved by the Contracting Officer. The vendor will provide a copy of the final plan, to include any changes made during installation, to the Contracting Officer upon completion of the contract. After completing installation, provide hands-on familiarization training on operation and maintenance (up to 8 hours) to two Air Force personnel. Leave all hardware, software, and system commercial manuals and licenses with the Contracting Officer. 4. SYSTEM REQUIRMENTS: The Air Force will develop the multimedia titles on CD-ROM format with audio and video in MPEG format. The Air Force will also purchase, develop and install the software to "drive" the displays. Therefore, the vendor installed system must fully support those formats and meet the following requirements: 4.1. Performance: The installed system must be able to display full screen, full motion video (MPEG) and audio on a Windows format. Minimum preferred characteristics include: Computers [200 MHz Pentium MMX or equivalent, network card, 12X CD-ROM drive, 2 Gig Hard Drive, 64 MB RAM, video card with 8 MB Video Ram, MPEG capability, 1.44 MB 3.5" floppy drive, and Windows 95 operating system], 17" VGA/XVGA Monitors, Sony SF IIor equivalent. The large monitor will be a Mitsubishi Mega View Pro 42 Auto Scanning Color Monitor, AM-4201R or equivalent. 4.2. All furnished parts, equipment and supplies shall be new. Before purchasing and installing equipment, provide a consolidated equipment list to the Contracting Officer for review and approval. The list shall include, as a minimum, manufacturer, part numbers, descriptions, and a source of supply for all electronic equipment items. Provide a 1 year warranty, including parts and labor, on all equipment. The warranty shall be in compliance with standard commercial practices. 4.3. Four touch-screen monitors, the large monitor, enclosures, and speakers will be installed in an outdoor pavilion and subjected to the environmental conditions of southeastern Virginia. Vendors may submit proposals for all equipment to be located within the enclosures. All proposed system configurations must address climatic controls within the enclosure which are necessary to ensure adequate protection ofall electronic equipment from the elements. Specifically, all items must be designed and installed to operate in all seasons, 24 hours a day, 365 day a year. 5. TASK REQUIREMENTS. Timeline for this acquisition: Within 21 days of contract award deliver an enclosure, computer and touch-screen monitor to the Contracting Officer. No later than 18 Jul 97 have at least one operational kiosk system sufficiently installed at Air Power Park to allow for operational testing and integration of government developed software. No later than 1 Aug 97 all vendor work must be complete. The vendor must provide all materials, equipment, and labor to install a fully operational system. Specific tasks include, but are not necessarily limited to: 5.1. Fabricating a weatherproof large screen monitor enclosure, installing the monitor and speakers, and mounting the enclosure to the pavilion. The monitor operation shall be controlled by a switch inside the pavilion. 5.2. Fabricate four weatherproof enclosures for the four touch screens and monitors, install one touch-screen and monitor in each, and mount each enclosure to pavilion. Connect speakers and necessary wiring and equipment. Provide a prototype enclosure, a touch-screen monitor, and computer system to the Contracting Officer for software development purposes within 21 days of contract award (the prototype enclosure may be used as one of the four enclosures, the touch-screen monitor and computer will not be returned for inclusion in a kiosk). No later than 18 Jul 97 provide at least one operational kiosk system sufficiently installed at Air Power Park to allow for operational testing and integration of government developed software. 5.3. Connect all audio and video cables from the pavilion to Bldg 407. Mount the equipment rack to the floor in Bldg 407 and ground the rack prior to powering to the equipment. Connect a remote touch-screen and monitor in Bldg 407; this remote touch-screen and monitor will be capable of being connected to any of the computers for troubleshooting or for future program installation purposes. Install four computers (one for each enclosure), speakers, and other equipment and connect them in such a manner to ensure an operational system. No later than 1 Aug 97 have the complete operational kiosk system consisting of 4 touch-screen monitors, computers, and all associated equipment installed at the Air Power Park Pavilion. The Contracting Officer will provide color samples for the enclosure color scheme. Each enclosure should be no larger than 60" high by 36" wide by 36" deep. The enclosures must match and complement the architectural style and colors of the Air Power Park Pavilion. All colors and finishes will be approved by the Contracting Officer. 6. QUALIFICATIONS: The vendor must have the demonstrated capability in developing and installing interactive display systems. (vii) Date of delivery is August 1, 1997; Place of Delivery and Acceptance is Air Power Park: 118 Hammond Avenue, Langley AFB, VA, FOB: destination. (viii) Solicitation provision at FAR 52.212-1, Instructions to Offerors Commercial Items (OCT 1995) is hereby incorporated by reference. Offerors are reminded to submit a technical description of the items being offered in sufficient detail to evaluate compliance with this solicitation. This may include, but is not limited to, product literature, drawings and terms of expressed warranties. Offerors are afforded the opportunity to provide a sales demonstration prior to the closing response date. Interested parties are encouraged to submit multiple proposals which provide alternative means to meet the requirements stated in the SOW. Each proposal must be capable of being evaluated independently. Each proposals should include a complete description of computers and equipment, system configuration, and enclosures. Offerors must submit three references for previous projects showing successful work and related experience. (ix) Solicitation provision at FAR 52.212-2, Evaluation Commercial Items (OCT 1995) is hereby incorporated by reference. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers in descending order of importance: technical capability, past performance, and price. Technical and past performance, when combined, are significantly more important than price. Technical factors include: survivability, durability, features, reliability, longevity and quality. Past performance factors include: experience with similar work, overall assessment given by submitted references, and timeliness of delivery. Price factors include: installed system price and warranty price. Offerers are reminded to address all evaluation factors in their proposals. (x) Offerors are reminded to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items (JAN 1997) and 252.212-7000, Offeror Representations and Certifications Commercial Items (NOV 1995) with its offer. Contact our point of contact for full text if necessary. (xi) Clause 52-212-4, Contract Terms and Conditions Commercial Items (MAY 1997), is hereby incorporated by reference. Addendum: Unique contract terms include the delivery of an operational system prior to delivery date of the complete system. This delivery schedule will facilitate government software development specific to the system platform. (xii) Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (AUG 1996), is hereby incorporated by reference. The following paragraphs apply to this solicitation and any resultant contract 52.203-6, 52.203-10, 52.219-8, 52.222-26, 52.222.35, 52.222-36, 52.222-37, and 52.247-64. (xiii) Additional Contract Terms and Conditions applicable to this procurement are: Clause 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicableto Defense Acquisitions of Commercial Items (FEB 1997) is hereby incorporated by reference, the following paragraphs apply to this solicitation and any resultant contract 252.247-7023, 252.219-7006, 252.225-7012, 252.227-7015, 252.227-7037, 252.247-7024, 252.242-7003, and 252.243-7001; Federal Acquisition Regulation (FAR) clauses 52.232-33 and 52.237-2. (xiv) The Defense Priorities and Allocations Systems (DPAS) assigned rating for this procurement is: unrated (xv) There are no applicable Commerce Business Daily numbered notes. (xvi) Signed and dated offers must be submitted to 1st Contracting Squadron, 74 Nealy Avenue, Langley AFB, VA 23665, ATTN: Chip Covington at or before Noon (EST) 06 Jun 1997. (xvii) Contact Chip Covington at 757/764-7460, fax 757/764-7447, or e-mail covingtc@cons1.langley.af.mil for pavilion drawings and site plans, or other information. (0140)

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