U. S. Environmental Protection Agency, Contracts Management Division (MD-33), Attention: CMB-A, Research Triangle Park, NC 27711

J -- MAINTENANCE SERVICE FOR EPA NATIONAL AIR AND RADIATION ENVIROMENTAL LABORATORY SOL PR-NC-97-10208M1 DUE 061197 POC Lenora Hilliard, 919-541-4392/James F. Kempf, 919-541-4392 17. The Environmental Protection Agency (EPA) has a requirement for maintenance service at the National Air and Radiation Environmental Laboratory located in Montgomery, Alabama. THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 37. The solicitation number is PR-NC-97-10208 and it is being issued as a Request for Proposal (RFP). The contractor shall provide the following: full service (preventative maintenance labor, repair labor, and all materials, including replacement of any component that fails during the duration of this contract) maintenance coverage on all chillers, cooling towers, pumps, motors, air handlers, air compressors, air dryers, humidifiers systems, scrubbers, exhaust fans, variable speed drives, boilers, and direct digital control systems, as shown on Attachment A-1, Equipment List. The equipment shall be maintained and serviced in accordance with "Manufacturers' Operating and Maintenance Manuals", incorporated herein by reference, and the "Alliance Reciprocating Conditioning and Refrigeration Equipment System Assurance Services" guide, also incorporated by reference. The Manufacturer's Operating Manual, and the Alliance Reciprocating Condition and Refrigeration Equipment System Assurance Services guide are available for review at the Environmental Protection Agency, Research Triangle Park, N.C. Anyone wishing to view these manuals should contact Lenora Hilliard at 919-541-4392 to arrange a time and place. The Contractor shall furnish all repair parts, replacement parts, labor, refrigerant, lubricants, filters, chemicals and make any necessary tests, inspections, repairs and adjustments as required to properly maintain these systems as set forth in the Manufacturers' Operating and Maintenance Manuals. The Contractor shall carry in stock an inventory of the commonly used repair and replacement parts to minimize downtown. These parts will include bearings, belts, and filters. The Contractor shall provide a detailed report after each inspection requirement plus any additional work performed by the Contractor, i.e. parts, labor time, adjustments, calibration, etc. The Contractor shall provide service with a response time no greater than one working day after notification by the Government on non-critical components of the building mechanical systems. The Contractor shall provide service with a response time no greater than three hours after notification by the Government on computer room and radon chamber mechanical equipment. The computer room and radon chamber mechanical equipment are classified as critical components of the building mechanical systems. The Contractor's projected preventative maintenance schedule must meet or exceed the "Manufacturers' Operating and Maintenance Manuals" specifications, incorporated herein by reference. If there is a discrepancy, the "Manufacturer's Operating and Maintenance Manuals" requirements shall prevail. The Contractor shall offer to the Government at least the same warranty terms, including offers of extended warranties, offered to the general public in customary commercial practice. The following FAR provisions apply to this solicitation: 52.212-1, Evaluation-Instructions to Offerors-Commercial; 52.212-2, Evaluation-Commercial Items. Evaluation criteria to be included in paragraph (a) of provision 52.212-2, which will be used to evaluate offerors are as follows: (i) demonstrated technical capability and availability of service engineers in preventative and remedial maintenance of all (equipment) as defined in the Statement of Work of this requirement; (ii) demonstrated ability of personnel to respond to remedial maintenance requirements within one day of notification, and the ability to provide a response time of three hours of notification on computer room and radon chamber mechanical; and (iii) demonstrated past performance in performing work like or similar to this requirement; and (iv) price, in decreasing order of importance. Technical and past performance, when combined, are significantly more important than price. All offerors are to include with their offers a completed copy of provision 52.212-3, Offeror Representations and Certifications-Commercial Items. The following FAR clause applies to this acquisition: 52.212-4, Contract Terms and Conditions-Commercial Items. The following additional FAR clauses, which are cited in clauses 52.212-5 are applicable to the acquisition: 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I; 52.203-10, Price or Fee Adjustment for Illegal or Improper Activity; 52.219-8, Utilization of Small Business Concerns and Small Disadvantaged Business Concerns; 52.222-26, Equal Opportunity, 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans, 52.222-36 Affirmative Action for Handicapped Workers; 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era; 52.225-3, Buy American Act-Supplies; 52.225-18, European Community Sanctions for End Products; 52.225-21, Buy American Act -- North American Free Trade Implementation Act-Balance of Payments Program. Offerors must submit all technical questions concerning this solicitation in writing to the Contract Specialist. A site visit of the Laboratory where the equipment is located will be held on June 4, 1997, at 10:00 AM. The laboratory is located on Gunter Air Force Base at the following address: 540 South Morris Ave., Montgomery, Alabama. Firms planning to attend should provide a written notification to the Contract Specialist at least two days prior to the site visit date. EPA must received questions no later than 10 calender days after the date of this solicitation. EPA will not reference the source of the questions.All bid/offerors should be submitted to Lenora Hilliard, Contract Specialist, U.S. Environmental Protection Agency, MD-33, Research Triangle Park, NC 27711, no later than by June 11, 1997, 4:30 PM EST, the due date and time for receipt of proposals. Courier Delivery Address is U.S. Environmental Protection Agency, Receptionist-Administration Bldg. Lobby, Attn: Lenora Hilliard, 79 Alexander Drive, Research Triangle Park, NC 27709. EQUIPMENT LIST Attachment A-1 Equipment Description Quantity Operational Annual Inspections Per Inspections Year 1. York AC 1HP 2 1 1 2. York Chillers 2 2 1 3. Liebert Unit 1 2 1 4. BAC Cooling Towers 2 1 1 5. AHU-1 W/VSD 1 1 1 6. AHU-2 1 1 1 7. AHU-3 W/VSD 1 1 1 8. AHU-4 1 1 1 9. AHU-5 1 1 1 10. AHU-6 W/VSD 1 1 1 11. Unit Heaters 23 0 1 12. HWP-1 1 0 1 13. P-1 & P-2 HWP W/Motor 2 0 1 14. P-3 & P-4 CHWP W/Motor 2 0 1 15. P-5 & P-6 CWP W/Motor 2 0 1 16. AHU-5 Humidity Pump 1 0 1 17. AHU-3 Humidity Pump 1 0 1 18. AHU-2 Humidity Pump 1 0 1 19. Boiler 2 1 1 20. Water Heater w/burner 1 1 1 21. Industrial Air 1 1 1 Compressor 22. Industrial Air Dryer 1 1 1 23. Vacuum Pump 1 1 1 24. Scrubber Components 24 3 1 25. 1 and one half HP 23 5 1 Exhaust Fan 26. Attic Exhaust Fan and 16 0 1 Roof Mount 27. Digital Control System 1 1 1 By Johnson Controls Inc. 28. Pneumatic Temperature 1 1 1 Control System By Johnson Control Inc. 29. 3 HP Sewage Pumps 2 1 1 30. Fan Powered Term. Boxes 18 0 1 31. Radon "A" Air Cooled 1 1 1 C.U. 32. Radon "A" Fans 3 5 1 33. Radon "A" Glycol 1 1 1 Chiller 34. Radon "A" Glycol 1 1 1 Pump 35. Radon "A" Motorized 9 5 1 Actuators 36. Radon "A" Desiccant 1 1 1 Drier 37. Radon "A" Ctl. Air 1 1 1 Compressor 38. Similar Radon "B" Component Same as "A" above 39. Similar Radon "C" Same as "A" above 40. Humidifiers 2 1 1 41. Room Thermostats -- 45 1 1 Calibrate 42. Emergency Generator 1 1 1 43. UPS -- Computer Room 1 4 1 44. UPS -- Counting Room 1 4 1 45. Fans 51-53-54 & 55 4 1 1 46. Walk-in Cooler 1 1 1 (RM 319) 47. Electric Heaters 4 1 1 Room 701-702- 703-704 48. Johnson Control 1 4 4 Metays System Note: Contract does not cover Robert Shaw digital controller, associated sensors. Filter Change Regularity Description Number of Filter Changes Per Year AHU-1 Four (Pre Filter 60%) AHU-6 Four (Pre Filter 60%) AHU-5 Twelve (Pre Filter 60%) AHU-5 One (Bag Filer 95%) AHU-4 Twelve (Pre Filter 60%) AHU-4 One (Pre Filter 95%) Liebert Four (Pre Filter 60%) AHU-3 Twelve (Pre Filter 60%) AHU-3 One (Bag Filter 95%) AHU-2 Twelve (Pre Filter 60%) AHU-2 One (Bag Filter 95% AHU-System 1 Two (Pre Filter 60%) AHU-System 2 Two (Pre Filter 60%) AHU-7 Twelve (Pre Filter 60%) (0141)

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