National Institutes of Health; Office of Purchasing and Contracts, OPM/OD; 6006 Executive Blvd., Suite 311, Rockville, MD 20892-7058

R -- MICROFILMING SERVICES OF MEDICAL RECORDS SOL CC-97-04 POC V. Antoinette Coleman, Contract Specialist or Stephanie C. Trice, Contracting Officer on (301) 496-3704. The National Institutes of Health (NIH), Medical Record Department, has a requirement for the provision of mircrofilming services of patients' medical records. Microfilming services shall include the pick up of inactive records for filming; cleansheeting and preparing inactive records for filming; titling and filming; inspecting and testing film; and destroying source documents upon authorization of the NIH Project Officer. The Contractor shall provide Cleansheeting (1,411,200 pages per year) and Frame Filming (1,597,350 per year). These medical records shall be microfilmed for preservation in perpetuity and must therefore meet archival standards. In order to ensure prompt delivery of medical records required for patient care, response time shall be within 60 minutes of the telephone request during customary business hours, and evenings, weekends, and Federal holiday periods. The contractor shall provide adequate equipment and staffing to maintain the production and delivery schedule established with the NIH Project Officer. The NIH will provide medical records, dividers, filing guide, electronic index, and computer diskettes. The contractor's staff shall be subject to laws and regulations under the Privacy Act of 1974. The proposed contract represents a continuation of a previously completed filming project. Therefore, all production requirements and standards must be completely compatible with those pertaining to the previously completed project. A firm fixed price indefinite delivery type contract will be issued for a basic contract period of one (1) year with (4) one-year option periods. This procurement is an 8(a) competitive set-aside for small businesses. The Standard Industrial Classification is 7389. Anticipated issue date is on or about 6/12/97. See Numbered Note(s): 1. (0141)

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