Operational Contracting Office, 8110 Industrial Dr., Suite 200, USAF Academy, CO 80840-2315

V -- LODGING AND MEALS SOL F0561197T4869 DUE 063097 POC Billie Nigro, (719)333-2965 The USAF Academy, CO has a requirement for lodging and meals for the Falcon Football team when they play the United States Navy at Annapolis MD. The contractor shall provide lodging and meals as needed for the team, staff, and family members who travel with them. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented, with the additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This procurement is issued as a Request for Quotation (RFQ) solicitation Number F0561197T4869. The lodging and meals will be required during the period 7 October 1997 through 11 October 1997. Check-in shall be on 7 October 1997 with checkout on 12 October 1997. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-46. This is a Nonappropriated FundsInstrumentality (NAFI) funded requirement. No tax dollars or appropriated funds are involved. AF Form 2210 -- NAF Provisions and Clauses is also incorporated by reference. The proposed purchase order listed here is unrestricted. Provide lodging and meals for the US Air Force Academy football team and staff for the football game with the United States Navy at Annapolis MD. Location must be convenient to both Annapolis and Andrews Air Force Base. Proposals offered in response to this RFQ shall be in the following format with the price per room/meal: 0001 The estimated requirements for rooms with one bed shall be as follows: 7 Oct 97 (1 room); 8 Oct 97 (1 room); 9 Oct 97 (40 rooms); 10 Oct 97 (40 rooms); 11 Oct 97 (1 room). Cribs may be required in some rooms; 0002 The estimated requirements for rooms with two beds shall be as follows: 8 Oct 97 (4 rooms); 9 Oct 97 (60 rooms); 10 Oct 97 (60 rooms); 11 Oct 97 (4 rooms). The number of rooms indicated are approximate and will be firmed up thirty days prior to arrival. The estimated requirement for meals shall be as follows: 0003 10 Oct 97 -- breakfast buffet (95 each); 0004 10 Oct 97 -- dinner buffet (95 each); 0005 11 Oct 97 -- pre-game buffet (105 each). The menu selections for all meals shall be appropriate for a football team (i.e. portions and menu items) and must be submitted to the US Air Force Academy Athletic Department for approval thirty days prior to arrival. 0006 Sodas (soft drinks shall be provided as follows: 9 Oct 97 at check-in (approximately 96 each); 10 Oct 97 at 9:00 PM (approximately 84 each). 0007 Banquet rooms will be required prior to the game and shall be large enough to accommodate the entire team and staff consisting of approximately 95 people at one sitting. 0008 Meeting rooms shall have audio/video equipment with a screen large enough for the entire team and staff consisting of approximately 90 people to be able to see it clearly. 0009 Gratuities and/or services charges shall be indicated separately. The provision at 52.212-1, Instruction to offerors -- Commercial Items (Oct 95), applies to this acquisition and no addenda applies. The provision at FAR 52.212-2, Evaluation -- Commercial Items (Oct 95) applies to this acquisition. Evaluation factors include: Is your location convenient to both Andrews Air Force Base and Annapolis? Do the meals you offer meet the approval of the US Air Force Academy Athletic Department? Do you have sufficient numbers of one and two-bed rooms available within a single building location? Are your private dining and meeting rooms of a sufficient size to meet our requirements as outlined in this solicitation (See 0007 and 0008). What type of audio-video equipment do you offer and what size is the screen? Offerors who fail to meet the technical requirements as set forth above may be considered nonresponsive to the Request For Quote. The above items will be graded using the following criteria: (1) Does not meet the standard (-), (2) Meets the standard (0), (3) Exceeds the standard (+). The offeror who has the best combination of (+) and (0) signs on the evaluation criteria scoring and is considered to be most advantageous including price to the Government will be considered the apparent awardee. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, is incorporated by reference and applies to this acquisition. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues of Executive Orders -- Commercial Items (Aug 96), is incorporated by reference; however, for paragraph (c) only the following additional FAR cited in the clause are checked and applicable to this solicitation: numbers 1 and 4. Offers shall be received at Operational Contracting Office, 8110 Industrial Drive, Suite 200, USAF Academy, CO 80840 until 3:00 P.M. Mountain Standard Time 30 MAY 97. Billie Nigro may be contacted at 719-333-2965 for information regarding this solicitation. (0147)

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