US Army ARDEC, AMSTA-AR-PC, Picatinny Arsenal, New Jersey 07806-5000

67 -- INSTALLATION AND SERVICE OF HIGH PERFORMANCE AUDIO VISUAL EQUIPMENT SOL DAAE30-97-Q-1244 DUE 062497 POC Catherine E. John-Angle WEB: US ARMY TACOM-ARDEC Procurement Network, http://procnet.pica.army.mil/procacts.htm. E-MAIL: Helen Sammon, hsammon@pica.army.mil. 67-This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;, proposals are being requested, and a written solicitation will not be issued. This solicitation is issued as Request for Quotation (RFQ), number DAAE30-97-Q-1244. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-38. The Standard Industrial Classification Number is 3663, and the Business Size Standard is 750 employees. This acquisition will be procured as a 100% Small Business Set Aside requirement. Period of Performance shall be proposed by the offeror in their proposal. DESCRIPTION: Perform, install and service of high performance audio visual equipment in training, conference and production areas (herein known as areas) at Picatinny Arsenal, NJ. The Government anticipates five (5) of these areas. Funding is currently available for three (3) of these areas. The other two will be listed as options in the purchase order if the funding does not become available prior to award. The contractor shall consider each location identified by the government for installation and/or service of audio visual equipment as a unique entity with unique requirements. All audio visual equipment defined by the government for installation shall be provided by the contractor, all audio visual equipment shall be new and state-of-the-art manufactured by leading manufacturers and shall be either Commercial or Broadcast grade. The contractor shall be required, but not limited to, installation and/or service the following type of equipment: monophonic audio systems, stereo audio systems, microphone systems, audio teleconference systems, video teleconference systems, television broadcast systems, television surveillance systems, video projection systems, computer graphic projection systems, lighting systems, lighting system upgrades, audio recording systems, video recording systems, video reproduction systems, InfraRed (IR) and Radio Frequency (RF) control systems, and support/interface systems. All offers must comply with the performance specification and /or the brand name or equal equipment list to be supplied to interested offerors at the mandatory site visit on June 10, 1997. The contractor shall provide the necessary trades, personnel, supervision, management, materials, services, equipment, tools and facilities necessary to perform all installation of the government audio visual areas. All personnel selected to provide installation services to the government audio visual areas shall be United States Citizens. The contractor shall provide all necessary test equipment for analysis and specialized testing when performing installation services to the government audio visual areas. Installation services offered under the terms of a Federal Supply Schedule contract shall be so stated to include GSA contract number and terms. Installation services not provided under a Federal Supply Schedule shall be fully articulated and shall demonstrate compliance with the standards set forth in the Federal Supply Schedules, and herein to include response times, equipment restoral times, technical documentation updates and software updates. FAR provision 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition, with the following addenda: Per FAR 12.603(b), the SF1449 is not used. Paragraph, Period of acceptance of offers -- Offeror agrees to hold the prices in its offer firm for 60 days. Any interested/qualified sources who believe they can provide the required equipment and installation services must respond no later than 1630 PM, Eastern Standard Time (EST), June 24, 1997. A mandatory site visit of the planned five areas is scheduled for June 10, 1997 at 1100 AM -- 1400 PM. A maximum of two individuals from each company will be allowed to attend. The name, company, position, telephone number and citizenship of each individual attending the site visit must be provided to Helen Sammon by 1200 noon EST, June 9, 1997. All offers will be evaluated in order to determine the offeror's ability to meet the above stated capabilities and the referenced performance specification. In addition, the DFAR Brand Name or Equal clause 252.211-7003 is part of the solicitation and the offeror shall identify what equipment it is proposing. The Government will award a contract resulting from this solicitation to the responsive responsible offeror whose offer conforms to this solicitation, is the most advantageous to the Government, price and other factors considered. The following evaluation criteria shall be used to evaluate submitted offers: (1) Brand Name or Equal compliance is a Go/No Go criteria. Offerors not supplying the brand name or an equivalent substitute for the equipment listed for the areas supplied at the site visits will not be considered for further evaluation nor award. (2) The following criteria are provided in descendingorder of importance: Past Performance 50%, ability to meet Performance Specification 30%, Period of Performance Offered 10% and Warranties offered on the equipment and installation services 10%. a. Past Performance will be evaluated based on the offeror's consistent delivery of quality equipment and installation in a timely manner on previous awards. The Government will consider information supplied from the list of sources each offeror supplies and Government sources. The offeror shall provide a minimum of five (5) references to which the same or similar products and services have been delivered with the last 2 years. References shall include the product/services delivered, contract number, date of contract award, date of acceptance by the receiving organization, contracting office point of contact, technical office point of contact (if available), current telephone and fax numbers for both, and statement regarding problems with the order and/or delivery. Responses may include literature, brochures, and other such information corresponding the required items which demonstrates the offeror's capability to fulfill the requirements set forth herein. Special attention is directed to FAR 52.212-1(b)(10). b. Ability to meet Performance Specification will be evaluated based on the proposed equipment and proposed installation layout offered by the offer. The offer shall clearly demonstrate how the products/services offered meet the performance specification. c. Period of performance will be evaluated on the bases of the length of time required by the offeror to complete the installations. d. The warranties offered by the offeror on the proposed equipment and the installation services will be evaluated based on the length of time for the warranties and the extent of the warranties offered. Price will be considered in the overall evaluation of the award, but the lowest price will not necessarily be the deciding factor. Offerors shall include a fully executed copy of the FAR provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, applies to this acquisition. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition, along with the following additional FAR Clauses: 52.203-6, Restrictions on Subcontractor Sales to the Government, 52.203-10, Price or Fee Adjustment for Illegal or Improper Activity, 52.219-14, Limitation of Subcontracting, 52.222-26, Equal Opportunity, 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans, 52.222-36, Affirmative Action for Handicapped Workers, 52.225-3, Buy America Act-Supplies, 52.222-41, Service Contract Act of 1965, As amended, 52.222-42, Statement of Equivalent Rates for Federal Hires, 52.222-43, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts). Brand Name or Equal, 252.211-7003 (dtd Dec 1991). Offers sent via the US Postal Service should be mailed to US Army TACOM/ARDEC, Picatinny Arsenal, New Jersey07806-5000, Attention: Helen Sammon, AMSTA-AR-PC-H, Building 9. All RFQs not sent through the US Mail will be considered hand carried and subject to FAR 15.412. Offerors are responsible for ensuring proposals are received no later than the date/time set forth herein. The point of contact for all information regarding this acquisition is Helen Sammon at (201) 724-5561 and Catherine E. John-Angle at (201)724-3214. (0154)

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