Directorate of Contracting, US Army Garrison, Hawaii, Attn: APVG-GKC, Fort Shafter, HI 96858-5025

45 -- RESIDENTIAL HEAT PUMPS SOL DAHC77-97-R-0026 DUE 070197 POC Contract Specialist J. Nakamura (808)438-6535 X 208 FAX (808)438-6563 This is a combined synopsis/solicitation for commercial item prepared in accordance with FAR Subpart 12.6 as supplemented with additional information included in this notice. The announcement constitutes the only solicitation. PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. The solicitation number DAHC77-97-R-0026 is issued as a Request for Proposals (RFP), and incorporates provisions and clauses that are in effect through Federal Acquisition Circular 90-45. The standard industrial classification code is 3585, with a small business standard of 750 employees. This procurement is set aside 100% for small business. The acquisition is a indefinite quantity contract. Period of performance is August 15, 1997 through September 30, 1998. The requirement consists of an estimated quantity of 1200 each residential heat pumps. Minimum characteristics are as follows: Heat pump shall be Underwriters Laboratories (UL) listed, or have a nationally recognized electrical testing laboratory certification. Heat Pump for use with electric water heaters, and must be rated for indoor/outdoor use. Coefficient of performance (COP) is 2.9 @ 70 degrees f/inlet air dry bulb temperature; recovery rate is 20 GPH; final tank temperature of 135 degrees F; water heater cap of 13,000 BTU/H; cooling capacity of 8,000 BTU/H; refrigerant used is R22 or 134A, or equivalent IAW current EPA regulations; electrical specs/voltage is 208/230 VAC, 60 HZ, single phase; FLA is 7.5; LRA is 39; weight is 100 pounds maximum, uncrated. Delivery Order Limitations (a) Minimum delivery order limitation of less than 25 each the government is not obligated to purchase, nor is the contractor obligated to furnish under this contract. (b) Maximum delivery order limitation the contractor is not obligated to honor (1) any single order in excess of 120 each; (2) any series of orders from the same ordering office within 30 days for a combination of items in excess of 150 each, a series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above. (c) Notwithstanding (a) and (b) above, the contractor shall honor any order exceeding the maximum order limitations in paragraph (a), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and any reasons. Upon receiving this notice, the government may acquire the supplies or services from another source. The contractor shall notify the government coordinator at least 1 working day in advance of all deliveries. The contractor shall deliver materials to the designated sites at the specified time as coordinated with the government coordinator. Performance period for the delivery of requested materials are as follows: 25 to 75 each within 10 calendar days after date of oral order; 76 to 100 each within 20 calendar days after date of oral order; 101 to 120 each within 30 calendar days after date of oral order. Orders will be placed against this contract and paid for utilizing the Government's International Merchant Purchase Authorization (IMPAC VISA) card (FAR 52.400-1016). The Government's IMPAC VISA card purchases are processed in the same manner as any other VISA credit card purchase. Only authorized individuals (AI's) will be placing orders telephonically or via facsimile (FAR 52.400-4015 and 52.400-4208). Payment of IMPAC orders will be processed through the IMPAC VISA card (FAR 52.400-4023). The contractor shall not invoice the Government for order placed with a credit card. Delivery shall be made FOB destination (FAR 52.247-34) to DPW, U.S. Army Garrison, Hawaii, Warehouse 6043, Logistics Department, Schofield Barracks (East Range), Hawaii 96857-5000, phone (808) 621-0617 (FAR 42.300-4016). The provisions at FAR 52.212-1, Instructions to Offerors-Commercial, apply. FAR 52.212-2 Evaluation -- As a minimum, the proposal shall contain (1) Descriptive Literature to determine product acceptability; (2) Listing of past performance (contract references, include name/address/phone); (3) Ability to meet delivery schedule; (4)Price/Cost for 1200 each residential heat pumps. Offerors who fail to follow the format and requirements listed in 1 through 4 may be found unacceptable. Proposals will initially be evaluated for product acceptability. Only proposals with acceptable products will be considered. Award will be made to the responsible offeror on the basis of the lowest evaluated price with acceptable past performance and ability to meet the delivery schedule. The government may award a contract based on initial offers received, without discussion of such offers; therefore, initial offer should contain the offeror's best terms from a cost or price and technical standpoint. Offerors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications and 52.212-7000 Offeror Representations and Certifications-Commercial Items with all offers. The clause at FAR52.212-4, Contract Terms and Conditions-Commercial Items is applicable. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items; 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I; 52.203-10, Price or Fee adjustment for Illegal or Improper Activity; 52.219-8 Utilization of Small Business Concerns and Small Disadvantaged Business Concerns; 52.219-14 Limitation on Subcontracting; 52.222-26 Equal Opportunity; 52.222-35 Affirmative Action for Handicapped Workers; 52.222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era; 52.222-0024 Preaward on-site Equal Opportunity Compliance Review; 52.222-0028 Equal Opportunity Preaward Clearance of Subcontracts applies to this acquisition along with the following additional FAR clauses: 52.203-0003 Gratuities; 52.204-0004 Printing/Copying Double sided on Recycled Paper; 52.204-7001 Commercial and Government Entity Cage Code Reporting; 52.209-7001 Disclosure of Ownership or Control by The Government of a Terrorist Country; 52.212-7001 Contract Terms and Conditions Required to Implement Statutes; 52.216-0016 Ordering; 52.216-0019 Order Limitations; 52.216-0022 Indefinite Quantity (500 minimum; 1500 maximum); 52.232-0017 Interest; 52.232-0033 Mandatory Information for Electronic Funds Transfer Payment; 52.242-0013 Bankruptcy; 52.400-4096 Electronic Funds Transfer Payment; 52.233-2 Service of Protest; 52.204-1 Approval of Contract. The following DFAR Clauses applies:252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items; 252.207-7000 Provision of Information to Cooperative Agreement Holders; 252.225-7001 Buy American Act and Balance of Payment Program; 252.225-7007 Trade Agreements; 252.225-7012 Preference for Certain Domestic Commodities; 252.225-7014 Preference for Domestic Specialty Metals; 252.225-7015 Preference for Domestic Hand or Measuring Tools; 252.227-7015 Technical Data-Commercial Items; 252.233-7000 Certification of Claims and Requests for Adjustment or Relief; 252.247-7024 Notification of Transportation of Supplies by Sea. The Defense Priorities and Allocations System (DPAS) does not apply. Proposal shall be mailed or hand carried to the Directorate of Contracting, ATTN: APVG-GKC, Building 520 (Basement) Fort Shafter, Hawaii 96858-5025 NLT than July 1, 1997, 4:00 p.m. Hawaii Standard Time. For information regarding this solicitation, contact Janet Nakamura (808) 438-6535, extension 208. All responsible sources may submit an offer. No telephonic requests for the solicitation package will be accepted. This is a recurring requirement. To obtain a copy of the current contractor, and/or current contract pricing, forward a written request via facsimile to Stephanie Kawasaki, (808) 438-6563. (0161)

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