NEW SIMPLIFIED ACQUISITION PROCEDURES AT SA-ALC/KELLY AFB [1] The Air Force Assistant Secretary for Acquisition has set a goal that all DoD agencies reduce the amount of time to award contracts by 50%. This time begins with the receipt of a valid user requirement and ends when a contractual award document has been forwarded to the contractor. The initiative to reduce the processing time is called Lighting Bolt 10 and applies to efforts to develop and acquire systems, and support our operational readiness. We will work diligently with our customers and our partners in industry to continuously develop innovative contracting techniques and establish acquisition policies and procedures that closely resemble commercial practices. [2] Our goal is to maximize electronic communication with industry in order to simplify acquisitions (SA), thereby reducing cost and lead times. The requirements affected are centrally funded supply requirements not exceeding the SA Threshold ($100,000). New SA procedures will reduce administrative cost, promote efficiency, and economy incontracting, and avoid unnecessary burdens for SA-ALC contracting and our contractors. Process improvement and reduced processing time should begin with the implementation of the new simplified acquisition procedures outlined below: -- -- Synopsis/Solicitation Procedures: -- -- Our goal is for all of our synopsis between $25,000-$100,000 and all SA supply solicitations to be posted on Kelly's World Wide Web (WWW) at www.kelly-afb.org/links/proc/rfq/SA-index.html. Synopsis will also continue to be posted in the Commerce Business Daily (CBD) on-line. -- For Request for Quotations (RFQ), posting on the Web will be the sole notification to interested offerors. In cases where technical data is available, it will be accessible and can be downloaded from the Web, therefore, data will no longer be mailed. In addition, in some sole source situations or unusual circumstances, the Contract Specialist will augment the web solicitation by sending e-mail or facsmile of the web solicitation to the appropriate contractor. Supply SA solicitations will not use the mail system. -- -- Contractor Response: -- -- -- Your response will be in the form of an E-Mail. A quotation response form for your use will be included with the Web RFQ and you will be requested to fill it out completely and return it to the E-Mail address of the Contract Specialist listed. -- -- Award Time: -- -- -- Electronic response will be required from you within 16 days from the date the RFQ is published on the Web. We will request no more than a 30-day quote validity. Our goal will be to award a competitive requirement within 7 working days and a non-competitive requirement within 10 working days. If for some reason (funds, etc.) award is expected to exceed the quotation's validity date, you will be contacted immediately. [3] Each of us has the opportunity to substantially improve the quality of our acquisition process and business environment. We sincerely appreciate your commitment and support of the new initiatives. This is an evolving process; you can help make it better. [4] We are currently planning an Industry Day at Kelly AFB (tentatively in July 1997) to provide a briefing on the new simplified acquisition procedures and when they are to be implemented. If you would be interested in attending such an event, please respond, along with any suggestions or comments, to Mr Walt DuBose, SA-ALC/PKAP, or said@wwwkelly-afb.org, or (210) 925-1171. Actual dates, registration information, and other pertinent information will be posted on the web as they become available. WEB: SA-ALC/Kelly AFB Simplified Acquisition Home Page, http://www.kelly-afb.org/links/proc/rfq/SA-index.html. E-MAIL: Simplified Acquisition POC, sapocA@www.kelly-afb.org.

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