DHHS, Public Health Service, Division of Acquisition Management, ADP Branch, Room 5-95 Parklawn Bldg., 5600 Fishers Lane, Rockville, MD 20857

D -- DEVELOP AN ARCVIEW/ARCINFO-BASED GIS/DATABASE APPLICATION SOL 97D069400 POC Marc L. Long, (301)443-7086; Marie L. Sunday (301)443-7081 WEB: Program Support Center, http://cbd-submit@gpo.gov. E-MAIL: Program Support Center, mlong@psc.dhhs.gov. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; both technical and business proposals are being requested. A written solicitation will not be issued. This request is to develop an Arcview/ ArcInfo-Based GIS/Database Application. The Contractor shall convert asbestos survey information, Operations and Maintenance (O&M) plan data, and general building information for a large Federal Government facility in Lakehurst, New Jersey into a Geographic Information System (GIS) using ArcView/ArcInfo . 1.1) Facility Map Preparation: An existing digitized facility map will be given to the Contractor to incorporate into the GIS database application. The Contractor shall convert and re-format the data to meet ArcView/ArcInfo requirements; to support the asbestos management program; and to maintain ArcView standards. As necessary, the Contractor shall modify the supplied data to accommodate the GIS application. These modifications shall include: the formatting necessary to meet the application's ArcView/ArcInfo standards; the establishment of basic themes, attribute tables, and default symbols; and straight-forward coordinate transformations required to comply with the NJ State Plane System NAD83. 1.2) Adapting the Sample Point Asbestos Data Base: Existing asbestos survey data will be used as the sample point data for the GIS/Database application. The Contractor shall normalize the sample point data prior to incorporating it into the ArcView/ArcInfo GIS application. The Contractor shall also interface the full data set, add required fields and records, produce selected building summary information attribute tables, and operationalize the asbestos sample survey data to work with the client agency's operations and maintenance data. 1.3) Adapting the Building Floor Plans: Workable building floor plans are required to accurately locate asbestos sampling points within the GIS environment. ArcView/ArcInfo may require that all building floor plans be in an ArcView/ArcInfo compatible, digital format. The agency will provide either hard copy floor plans or AutoCad (DXF or DWG) drawings for approximately 165 of the 247 buildings representing 2,700,000 square feet of floor space. Of the 247 buildings, only 1,900,000 square feet contain asbestos as determined by previous sampling. Both hard copy and AutoCad drawings must be converted to an ArcView/ArcInfo compatible format. The conversion process may involve modifying drawing scale to best adapt the building image to a screen display with the front of each building displayed at the bottom of the screen. In multi-storied buildings, each digital floor plan must be scaled to directly overlay all other floor plans. In cases where hardcopy drawings are digitized, the same concept is required. Completed digital floor plan drawings must be quality control checked against the existing hard copy floor plan drawings initially supplied. The Contractor's conversion process must also link each of the building floor plans to the facility map's building foot print theme, and adjust the ArcView facility map display and attribute tables where appropriate. At the present time, an accurate count is not available of the number of buildings in hard copy, AutoCad formats, or not drawn at all; assume a mix of one third of the buildings in each format. Therefore, 83 buildings have no existing drawings and an acceptable digital floor plan must be created, 82 buildings require conversion of existing hard copy building floor plans to a digital format, and the remainder will have usable (when converted) digital floor plans. In addition to the data base normalization and initialization steps presented in 1.1, each asbestos sample point within the appropriate building and floor must be located, and an adjustment made to the appropriate ArcView/ArcInfo themes and attribute tables, and links developed to the application scripts. There are 5000 such points. 1.4) Application Functionality: 1.4.1) Site map Functionality: The ArcView/ArcInfo facility site map shall display, at a minimum, building polygons and facility roadways within the facility. Each building polygon shall be labeled with a unique identification number according to agency conventions. Housing facilities shall be identified on the map and differentiated according to occupant type. All facility entrances shall also be identified on the site map. A set of Avenue scripts shall provide the end-user with the ability to perform a number of analytical functions within the site plan environment. These functions shall be selected from a customized drop-down menu or by clicking on a customized tool button. The following functionality shall be provided: 1. Selection and display of buildings containing positive and/or negative asbestos sampling locations; 2. Selection and highlighting of buildings based on homogeneous area types; 3. Access to a comprehensive set of building floor plans (described in item 1.4.2 below). 1.4.2) Floor Plan Functionality: The finished ArcView/ArcInfo GIS system shall make a complete set of digitized floor plans available to the end-user. These digitized floor plan drawings shall display the following features: 1. Walls (external), 2. Walls (internal), 3. Partitions (internal), 4.Stairs, 5. Structural features (columns), 6. Access to sampling report summaries. Each summary must display a variety of information pertaining to the individual, selected sampling point. The reports must be displayed through ArcView Message Boxes. These reports shall be formatted to contain information currently included in hard-copy., 7. Classification and display of sampling points based on the types of homogeneous areas, 8. Classification and display of sampling points based on the degree of damage within the sample point vicinity, 9. Hot-links to digitized sample location photographs displaying these locations and/or related damaged areas, 10. Automated access to asbestos operations and management document files. Each sampling point shall be assigned a unique section within the appropriate operations and management manual. This section shall be opened and displayed as an MS-Word file upon selection of a given sample point. 1.5) System Installation: The Contractor shall install the completed and tested system at the Government client's facility in Lakehurst, New Jersey. The GIS software shall be developed to run on a Pentium-based system at 90 MHz or faster with a minimum of 32 Megabytes of random access memory. The platform will have a minimum of 250 Megabytes of free hard-disk space, a CD-ROM drive, ArcView version 3.0a, and Microsoft Office Professional Addition installed. This system is available at the Government's site. The Contractor, if necessary, may utilize this system, but only at the Government site. 1.6) Meetings and Training: The Contractor shall participate in five project development meetings at Lakehurst, New Jersey as follows: 1. Initial Meeting and 2. Information Gathering, within the first week after award. These 2 meetings have the option of being accomplished via teleconference or at the Government site, 3. Presentation of Interim Submission and Demonstration, approximately 120 days after award, 4. Presentation of Final Submission and Demonstration, approximately 150 days after award, 5. A brief training session shall be conducted by the Contractor to introduce the capabilities and functionality of the Asbestos Management GIS/Database Application. Schedule of Deliverables: 1) Digitize Facility Map; 2 Copies; 2 weeks after effective date of the contract and 5 days before adapting sample point asbestos database. 2) Adapt asbestos database in ArcView and ArcInfo software; 1 Copy; 25 calendar days after contract award. 3) Adapt building floor plans in ArcView from hardcopy or AutoCad formats, complying with New Jersey State Plane System NAD83; 1 Copy; Within 60 calendar days after adapting asbestos database. 4) Interim submission and demonstration of GIS program; 2 CD's of all the languages that make up the GIS and 50 paper prints showing graphic depictions, i.e.. facility map with data overlay; Within 30 calendar days after adapting building floor plans. 5) Final submission (including 1 copy of ArcView Graphic and Attribute documentation, 1 copy of GIS/Database Application documentation, 2 CD's of all the languages that make up the GIS, and 50 paper prints showing graphic depictions, i.e.. facility map with data overlay) and demonstration of GIS program; Within 30 calendar days after interim submission of GIS program. 6) Train Program Users; 1 day; Within 30 calendar days after final submission of GIS program. Technical Evaluation Criteria: 1) Understanding of the Project; 15 Points; The proposal shall provide a statement of the purpose of the project that will demonstrate the offeror's knowledge and understanding of the intent and requirements of the Statement of Work (SOW). Particular attention should be given to the offeror's ability to provide a relatively quick turn-around and identify any inherent problems which may affect the ability of the offeror to complete the project. 2) Technical Approach; 20 Points; The offeror shall fully describe the proposed technical approach or process to meet each of the requirements specified in the SOW. Each task should be reviewed separately. The discussion of each task shall include a detailed explanation of the offeror's approach or process to accomplish the objective or task. 3) Personnel; 25 Points; The offeror shall submit a resume of each professional person who will be employed to perform the contract. All subcontractors and consultants shall be identified in the proposal. Information on each person shall include academic or general background information and any recent experience pertinent to project requirement. The offeror, subcontractor(s) and consultant(s), shall have, individually or collectively, demonstrated expertise in the following areas: (a) Knowledge and experience the ArcView, ArcInfo, and AutoCad software as part of a geographic information system (GIS). Experience establishing basic themes, attribute tables, default symbols, and coordinates to comply the New Jersey State Plane System NAD83. (b) Previous projects digitizing facility maps, adapting asbestos sampling points and building floor plans into a GIS program. (c) Expertise and knowledge of Federal asbestos regulations and asbestos operations and maintenance (O&M) programs. (d) Experience in obtaining and synthesizing existing information on a short-term basis. 4) Corporate/Management Capability; 40 Points; The offeror shall describe in detail the administrative structure and how the work will be performed under this contract. Information shall be included which describe the offeror's computer capabilities using a ArcView and ArcInfo software. Information also shall be included regarding the offeror's ability to accomplish the deliverables within the specified time limit. Past performance on similar government or private industry contracts in terms of cost control, quality of work and compliance with performance schedules shall be evaluated within this criteria. The Offeror shall submit a list of three similar contracts currently in progress or completed during the past three years. Include the following information for each of the three contracts: Name of Contracting Organization; Contract Number; Contract Type; Total Contract Value; Description of Requirement; Contracting Officer's Name and Telephone Number. The business proposal should be structured to show a fixed price for each deliverable described above. Each fixed price should include a detailed description of how the price was derived, i.e.. labor rates with hours, overhead/G&A/profit rates, other direct costs, travel, etc. The technical proposal should reflect a clear and concise understanding of the nature of the work required. The technical proposal should be structured to address the technical evaluation criteria described above. The period of performance shall be 180 days. The SIC Code is 7379 and the small business size standard is average annual receipts for the preceding 3 fiscal years not in excess of $18 million. Solicitation documents, provisions and clauses herein are those in effect through Federal Acquisition Circular 90-46. FAR 52.212-1, Instructions to Offerors -- Commercial Items (OCT 1995), and following addendum apply to this acquisition: Paragraph (i) is changed to read: Not applicable to this acquisition. Offerors shall submit a fully executed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (JAN 1997) with their offer. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (MAY 1997), applies to this acquisition. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders -- Commercial Items (AUG 1996), applies to this acquisition as well as the following clauses cited therein: FAR 52.222-26, Equal Opportunity (APR 1984); FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans (APR 1984); FAR 52.222-36, Affirmative Action for Handicapped Workers (APR 1984); and FAR 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era (JAN 1988). Offers shall be evaluated using simplified acquisition procedures (see FAR 13.106-2). The offer which is determined most advantageous to the Government, considering the offeror's capability to satisfy the Government's requirement, price and past performance, shall be selected. Direct all questions or inquiries, referencing RFQ Number 97D069400, by fax to (301) 443-8488 or telephone (301) 443-7086. Offeror's shall reference the RFQ number and sent to the attention of Marc L. Long at the Department of Health and Human Services, Program Support Center, Division of Acquisition Management, 5600 Fishers Lane, Room 5-95, Rockville, MD 20857. Receipt of proposals shall be within 15 days from the date of this publication, rather than 45 days. (See Note 1 and 26) (0171)

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