35th Contracting Squadron, 35CONS/LGC, Unit 5201, APO AP 96319-5201

17 -- FUEL LOADING PANTOGRAPH SYSTEMS SOL F62509-97-R0019 DUE 070997 POC Pont of Contact-Haruhiko Nakamura,Contracting Specialist, 011-81-176-57-2446, Ryuichi Takagi, Contacting Officer, 011-81-176-57-2447 WEB: Fuel Loading Pantograph Systems, http://www.misawa.af.mil. E-MAIL: Fuel Loading Pantograph Systems, nakamurh@wpgate.misawa.af.mil. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation, F62509-97-R0019 is issued as a Request for Proposal. Numbered Note 22 apply. This procurement is on the basses of Other than Full and Open Competition pursuant to authority of 10 U.S.C. 2304(c) and is not set-aside for small business concerns. Items solicited under this RFP, CLIN: 0001, Quantity: 2, Unit of measure: Set. Item Description: Furnish tow sets of In-Shelter Fuel-Pantograph Systems. Complete sets of Fuel Loading pantographs for tactical aircraft including all necessary pipes, fittings, valves, gauges, swivels, nozzles, couples, adapters, strainers, meters, hoses, reels, and other required hardware and technical publications, operation and maintenance supportinformation. Units must be operable by only one person. Stainless steel construction, DIN 1.457/AISI 316 TI. The fuel pantograph system consists of pantograph arms, control valve, and flow meter which must be able to connect to our current flanged 4" diameter fuel pipe manufactured by Cla-Val Co. which is already installed. Pantograph (C.15.08.3-F.F.Y) has three main sections extending fifteen meters long and a dispensing end that connects with the aircraft at heights from 1' to 8' above the apron. Dry break connection. One person maneuvering and easy connecting. Swivel joints will be flanged on both sides, double sealed to prevent leaks. Zero maintenance. Non-Lubricated. Pantograph arms are required to be supported by spring loaded casters. Unit will be low profile for tactical and fuselage fuel servicing. Must meet NATO/USFE standard specification STS-M143. Mfr: Cla-Val Co. P.O.Box 1325, Newport Beach, CA 92659-0325 Phone: 714-722-4826 Model: 850AF-1 or equivalent FOB: P.O.E, Ramstein AB, GE. Shipment of the item shall be in accordance with the shipping instructions provided upon award of contract. Quantity Variation: 0% Over, 0% Under PQA/Insp. Site: Misawa AB, Japan Acceptance: Misawa AB, Japan Government's required delivery schedule: 60 Days ARO, offeror may offer his/her delivery time. Offerer's proposing duration of warranty stating number of calendar day or year is required. Offeror is required to submit detailed commercial warranty terms together with his/her proposal. Ship to: 35th Supply Squadron, Fuel Support Element, Bldg, 1340, Mark for: FQ5205 97R0019 Misawa Air Base, Misawa-shi, Aomori-ken, Japan 033. If offeror's remittance is desired, specify in his/her offer. Submit invoices to designated billing office, 35 CONS/LGCS, Commodities Contracting Flight, 35 Contracting Squadron, Bldg. 302, Misawa Air Base, Misawa-shi, Aomori-ken, Japan 033. Accounting Appropriation Data: 97X4930 5CFC701 P936.10 OC 32.20 DOC# DFSC-MC-5087-7. MB0C0376 FDI4 for P/R No. FQ520571130200 and 97X4930 5CFC701 P936.10 OC 32.20 DOC# DFSC-MC-5087-7. MB0C0375 FDI4 for P/R No. FQ520571130300. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-4 August 8, 1996. The provision at 52.212-1 Instructions to Offerors -- Commercial Items, applies this acquisition. Addenda to FAR 52.212-1: FAR 52.212-1 is tailored as follows: FAR 52.212-1, Para (c), Period for Acceptance of Offers. Acceptance period is changed from "30 calendar days" to "60 calendar days". FAR 52.212-1, Para. (h), Multiple Award. The paragraph is changed to read as follows: "(h) Single Award. Single award will be made by the Government under this solicitation. Award shall be made for Contract Line Item." Additional clause applicable to this solicitation/contract (incorporated by reference): FAR 52.215-18 FACSIMILE PROPOSALS. c. Facsimile receiving data and compatibility characteristics are as follows: Telephone number of receiving facsimile equipment: 001-1-176-52-4793 Make: Canon Model: FAX-L770 Transmission Time: ECM -- approx. 12 sec, G3MR Standard mode -- approx. 12 sec, G3MH Standard mode -- approx. 15 sec, G2 mode -- approx. 190 sec. Offeror is permitted to submit his/her proposal via facsimile under this solicitation. The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. Addendum to FAR 52.212-2L: EVALUATION -- COMMERCIAL ITEMS The government will award a contract resulting from the solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors, in descending order of importance, shall be used to evaluate offers: Past Performance and Price Award will be made to other than the low priced offer and award may be made without conducting discussions. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the line for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. EVALUATION METHOD Subject solicitation requires offerors to provide specific data on all contracts performed within the last 3 years that are equivalent in scope, size, and complexity. In addition, for each contractor the Government will attempt to contact other customers known to the Government, consumer protection organizations, and any other sources that may have useful and/or relevant information. Upon compilation of the list of contacts for each contractor, evaluation team members will commence collecting past performance information, noting responses to a list of standardized questions asked of each reference. Once all responses have been gathered, contractors will be quantitatively evaluated by team members using the following color coded assessments for past performance: Color Code for Past Performance BLUE(Satisfactory) -- Potential suppliers must demonstrate that at least four their units have been in military use on aircraft fueling systems utilizing JP-8 fuel for a minimum of one year of satisfactory operation as determined by the Air Force Safety System Engineering Analysis(AFSSEA) team in accordance with AFR 127-6. YELLOW(Unsatisfactory): Other than above. EVALUATION FACTORS Past performance: An offeror's past performance (on equivalent projects) will be evaluated to determine the quality of work previously provided and to assess the relative capability of the offeror to effectively accomplish the requirements of this solicitation. The Government may obtain information from references provided by the offeror, customers known to the Government, consumer protection organizations, and any other source that may have useful and relevant information. If discussions are held an offeror will be provided the opportunity to comment on past performance information obtained, provided the offeror did not have a previous opportunity to comment. Price: An offeror must include a price for the line items of this solicitation. Failure to include a price for the line item will render the offer as nonresponsive and excluded from further consideration for award. Any offer may also be rejected if it is unreasonable as to price. Unreasonable of price includes not only the total price but the price of individual line item as well. The contracting officer may require an offer to provide additional information to establish the reasonableness of any price proposed. PAST PERFORMANCE INFORMATION Each offeror shall submit the following information: A list of contracts and subcontracts (similar in scope, size and complexity) completed during the past t3 years or currently in progress. Contracts listed may include those entered into with federal, state or local governmental agencies, as well as contracts with commercial entities. Include the following information for each contract/subcontract: Name of contracting activity Contract identification number Type of contract (such as firm fixed price, cost reimbursement, requirements, etc.) Total contract value Description of the work performed, including the number and type of fuel pantograph project. Contracting officer and phone number Program manager and phone number Administrative contracting officer and phone number (if different from #6 above) The offeror may provide information on problems encountered on the contract and subcontracts identified and corrective actions taken. Be specific in identifying a problem and describing its resolution. The offeror may submit evidence that verifies receipt of any awards, commendations of certifications which reflects the quality of workmanship and service provided. Offeror must include copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items. Addenda to FAR 52.212-3, Additional Representations and Certifications Required by Offeror: Defense Federal Acquisition Regulation Supplement (DFARS): 252.212-7000 Offeror Representations and Certifications -- Commercial Items Exemption from Japanese Custom Duties and Taxes Pursuant to Status of Forces agreement: The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. Addenda to FAR 52.212-4: FAR 52.212-4 is tailored as follows: FAR 52.212-4, Para (c), Changes. The following sentence is added to the end of Para. (c): "Unilateral modification may be issued for administrative changes." FAR 52.212-4, Para. (o), Warranty. The following sentence is added to the end of Para. (o): "The contractor provides a minimum 1 year express warranty from the date of acceptance by the Government for the item(s) purchased under the contract." Additional FAR Clauses applicable to this solicitation/contract (incorporated by reference): FAR 52.203-3 Gratuities FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions. FAR 52.209-6 Protecting The Governments Interest When Subcontracting With Contactors Debarred, Suspended, or Proposed Debarment FAR 52.215-41 Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing Data. FAR 52.215-42 Requirements For Cost or Pricing Data or Information Other Than Cost or Pricing Data Modifications. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I (41 U.S.C. 253g and 10 U.S.C. 2402). 52.203-10, Price or Fee Adjustment for Illegal or Improper Activity (41 U.S.C. 423). 52.219-8, Utilization of Small Business Concerns and Small Disadvantaged Business Concerns (15 52.222-26, Equal Opportunity (E.O. 11246). 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans (38 U.S.C. 4212). 52.222-36, Affirmative Action for Handicapped Workers (29 U.S.C. 793). 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of Vietnam Era (38 U.S.C. 4212) Addenda to FAR 52.212-5: Additional Clauses applicable to this solicitation/contract: DFARS 252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS 252.219-7006 Notice of Evaluation Preference for Small Disadvantaged Business Concerns (_Alternate I) (15 U.S.C. 644). 252.225-7001 Buy American Act and Balance of Payment Program 252.225-7012 Preference for Certain Domestic Commodities. 252.225-7014 Preference for Domestic Specialty Metals 252.227-7015 Technical Data -- Commercial Items 252.227-7037 Validation of Restrictive Marking on Technician Data). 252.242-7002 Submission of Commercial Freight Bills for Audit (0174)

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