37th Contracting Squadron, 1655 Selfridge Avenue, Lackland AFB, TX 78236-5253

59 -- ONE MILITARY PARADE FIELD PUBLIC ADDRESS/ SOUND SYSTEM SOL F41636-97-Q1418 DUE 071197 POC Bruce Taylor / phone# 210-671-1723, FAX 210-671-5063 This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation: proposals are being requested and a written solicitation will not be issued. However, as one drawing is a part of the item description, all interested parties should request copies of the drawing by FAX or mail; no oral requests for the drawing will be accepted. This solicitation is issued as a request for quote (RFQ). Submit written quotes (no oral ones), on requisition F41636-97-Q1418. Manufacturer name and the Model number of components to be installed shall be provided with quote, along with any technical literature on the systems used. If installation/setup labor exceeds $2,500, the Service Contract Act applies to wages paid on that labor. This procurement is restricted to small business. This solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 90-46. Standard Industrial Code (SIC) is 1731. Furnish and Install: One military parade field Public Address/Sound System, as described in the following SOW. (1.0) Project scope. All work shall be in conformance with the requirements specified herein including the furnishing of all materials, labor, plant, tools, equipment, and services necessary and incindental thereto. The work required to be performed by the Contractor consists of, but is not limited to, the following principal items: (1.1) General information: This Public Address (PA)/Sound System is to provide a high quality system capable of supporting both voice and musical reproductions. System installation will be aesthetically pleasing, providing full back-up capability while allowing for future modification or component replacement. This system should be capable of easily achieving high sound pressure levels without distortion. (1.2) Perform all assembly of equipment, wiring interconnects and soldering of wires to jacks, devices, terminals or equipment, using only technical employees who are trained and experienced in the installation of sound equipment and its interconnection.. (1.3A)Required at time of offer: Sufficient descriptive literature to show that that equipment offered meets the performance characteristics specified. (1.3B) Required before final acceptance and payment: Product data for each item installed. Also provide complete owner's manuals at:the time of completion of installation and final system acceptance. Provide detailed wiring diagram for power, signal and control, differentiating clearly between previously installed government wiring and wiring installed by contractor. Identify terminals to facilitate installation, operation and maintenance. (1.4A) Installer qualifications: must have at least one year experience in installation and maintenance of sound equipment equal to that required for this project. (1.4B) provide a list of at least three references, including points of contactand phone numbers, for systems installed similar to this project within the past 48 months. (2.1) GENERAL: The following sections specifically list the acceptable parameters for system performance. Some equipment items are suggested by make/model to clarify operational needs and expectations that need to be met or exceeded.(2.2A) System will be configured with a complete back-up (excluding speakers) in a manner to provide instantaneous cutover to backup system. Speaker cabling will be housed in PVC underground, running to a point along the bleacher side of the bomb run (paved area) as indicated in the drawing. This will require the contractor to trench in the area. The conduit that will be installed will also have to run underneath existing sidewalks. Speaker cable will be terminated in weather proof junction boxes installed in the bushes along the bomb run. (2.2B) System should have enough power to produce audible sound levels at any point without distortion or echo. There will be a minimum of eight (8) speakers spaced to cover the bleachers and a minimum of two (2) speakers on either end of the bomb run (paved area) to provide adequate sound levels to troops on the Parade Field. There should be enough reserve capacity to handle live music at the same levels. System will include (but is not limited to) a Compact Disc and Cassette player. (2.2C) A lockable weatherproof enclosure with rack mounting and temperature and humidity control shall be installed in the area indicated in the drawing. This will house all electronic equipment. (2.2D) Base Civil Engineering will provide a concrete footing for the above enclosure. They will also provide three (3) isolated 120 VAC 20 amp power sources. (2.2E) A professional 16 channel sound reinforcement mixing console (Mackie type) should be installed in the enclosure to provide easy access for operational purposes. A separate power supply is required. The output section shall be a four subgroup, times two (L&R) Master out. Each channel shall have the following: (1) Low and High Impedance inputs (2) Insert for each channel (3) A three band equalizer with a sweepable Mid Range (4) Two Auxillary buses with assignable Pre and Post Fade switches. (5) A mute switch. (6) PFL capabilities. (2.2F) Speakers and equipment rack installation must conform to the design aesthics of the existing facilities. Speakers must be colored and installed so as to be as transparent as possible to the viewing audience. Monitor speaker will be provided in the equipment enclosure.(2.2G) Existing reviewing stand speakers will remain in place and be connected to new system. Contractor will be responsible for moving and interfacing into the new system all existing electronic components required to run the reviewing stand speakers. This is the only part of the existing system that will be reused. (2.2H) The system will be equipped with four wireless lavalier microphones. Two of these will be UHF frequency switchable. All lavalier type microphones must be able to operate without distortion or cut out at distances up to 500 feet from the receiver. (2.2I) The existing system will remain operational. Contractor will not be allowed to have the area torn up on any Friday during the installation. The system has to be operational for Basic Military Training Parades on every Friday. (3.0) Training: Provide system training to the Basic Military training Personnel and/or their designated representatives upon completion of installation. (4.0) Provide as a minimum, the standard commercial warranty provided to any other commercial customer. (4.1) Contractor will be required to have an Air Force Form 103 (Digging Permit) before any trenching or digging can take place. (4.2) Any vendor requiring a site visit prior to submitting a bid can contact Tsgt Goudreau at 671-2319. Site visits will be limited to either 3 July or 8 July, unless another date can be arranged. (5.0) TIME OF PERFORMANCE: From the time of award of the contract, Contractor will have 35 days to complete installation, final testing and training. (End of SOW) Notethat the provisions at FAR 52.212-1, Instructions to Offerers -- Commercial Terms, applies to this acquisition. And the clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this solicitation. Specifically the following clauses cited are applicable: FAR 52.222-26, Equal Opportunity; FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans; FAR 52.222-36, Affirmative Action for Handicapped Workers. The clause at DFARS 252.212-7001, Contract Terms and Conditions required to implement Statutes or Executive Orders applicable to Defense Acquisition of Commercial Items, applies to this solicitation. Specifically the following clauses cited are also applicable: DFARS 252.225-7001, Buy American Act and Balance of Payment Program. Offerers must include with their offer a completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, and DAFRS 252.212-7000, Offerors Representations and Certifications -- Commercial Items. Award will be based on evaluation of requirements capability, lowest price, responsible offer. Quotes must be sent in writing (no oral quotes), to the Point of Contact indicated above. Quotes are required to be submitted not later than 2:00PM (CST), 11 July 97, and acceptance must be good for 60 days. Award is anticipated to be made on or about 30 July 97. All responsible sources that are small businesses may submit an offer, which, if timely received will be considered by this agency.**** . (0177)

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